[{"text": "e", "start": 28.96, "end": 31.96}, {"text": "e", "start": 58.92, "end": 61.92}, {"text": "e", "start": 88.92, "end": 91.92}, {"text": "e e", "start": 118.84, "end": 122.88}, {"text": "sound check one sound check one mayor's task force sound check 1 November 13", "start": 156.959, "end": 163.8}, {"text": "2024 sound check", "start": 163.8, "end": 167.44}, {"text": "1", "start": 178.84, "end": 181.84}, {"text": "e", "start": 208.76, "end": 211.76}, {"text": "e", "start": 238.72, "end": 241.72}, {"text": "e", "start": 268.72, "end": 271.72}, {"text": "e", "start": 298.639, "end": 301.639}, {"text": "e", "start": 328.639, "end": 331.639}, {"text": "e", "start": 358.639, "end": 361.639}, {"text": "e", "start": 388.56, "end": 391.56}, {"text": "e", "start": 418.52, "end": 421.52}, {"text": "e", "start": 448.52, "end": 451.52}, {"text": "e", "start": 478.44, "end": 481.44}, {"text": "e", "start": 508.44, "end": 511.44}, {"text": "e", "start": 538.44, "end": 541.44}, {"text": "e", "start": 568.36, "end": 571.36}, {"text": "e", "start": 598.32, "end": 601.32}, {"text": "e", "start": 628.32, "end": 631.32}, {"text": "e", "start": 658.24, "end": 661.24}, {"text": "e", "start": 688.24, "end": 691.24}, {"text": "e", "start": 718.24, "end": 721.24}, {"text": "e", "start": 748.16, "end": 751.16}, {"text": "e", "start": 778.12, "end": 781.12}, {"text": "e", "start": 808.12, "end": 811.12}, {"text": "e", "start": 838.04, "end": 841.04}, {"text": "e", "start": 868.04, "end": 871.04}, {"text": "e", "start": 898.04, "end": 901.04}, {"text": "e e", "start": 927.959, "end": 931.959}, {"text": "okay good morning everybody Welcome to today's meeting of the city of Hamilton mayor's task force on transparency", "start": 967.72, "end": 973.36}, {"text": "access and accountability um glad to welcome my fellow task force colleagues", "start": 973.36, "end": 978.72}, {"text": "back along with our supporters from sprc Hamilton Enterprise and as always City staff who have continued to support us", "start": 978.72, "end": 985.519}, {"text": "on the project so I'd like to call today's meeting to order Madame clerk could you please confirm that Quorum is", "start": 985.519, "end": 992.68}, {"text": "present Quorum is present right thank you so I'd like to open today's meeting", "start": 992.68, "end": 997.8}, {"text": "with our land acknowledgement which notes that the city of Hamilton is situated upon the traditional territories of the Eerie neutral hin", "start": 997.8, "end": 1005.24}, {"text": "wendat hodon and Miss sagas this land is covered by the dish with one spoon wamp", "start": 1005.24, "end": 1010.279}, {"text": "Bel Covenant which was an agreement between the hodon and nnab to share and care for the resources around the Great", "start": 1010.279, "end": 1017.199}, {"text": "Lakes We further acknowledge this land is covered by the Between the Lakes purchase of 1792 between the crown and", "start": 1017.199, "end": 1023.36}, {"text": "the Miss sagus of the Credit First Nation today the city of Hamilton is home to many indigenous people from", "start": 1023.36, "end": 1028.959}, {"text": "across turra Island and we recognize we must do more to learn about the rich history of this land so we can better", "start": 1028.959, "end": 1035.28}, {"text": "understand our role as residents neighbors partners and caretakers and we keep in mind the principles of this land", "start": 1035.28, "end": 1041.88}, {"text": "acknowledgement and the intentions as we do our work here on the mayor's task force and discuss uh our mandate", "start": 1041.88, "end": 1049.72}, {"text": "uh Madam clerk are there any changes to the agenda chair Stuart we have the um work", "start": 1049.72, "end": 1057.2}, {"text": "plan update that has been distributed and it will be uploaded to the agenda at the end of the meeting great thank you", "start": 1057.2, "end": 1063.6}, {"text": "for that note and Amendment and with that may I please have a mover and then a", "start": 1063.6, "end": 1069.039}, {"text": "seconder Joan and then Tanashi to approve the agenda as amended so the", "start": 1069.039, "end": 1075.44}, {"text": "motion is on the table any discussion about our agenda for today okay seeing none all in favor okay thank", "start": 1075.44, "end": 1082.559}, {"text": "you everybody motion is carried are there any Declarations of", "start": 1082.559, "end": 1088.08}, {"text": "Interest okay seeing no Declarations of Interest noted we will move on and moving on to our approval of minutes", "start": 1088.08, "end": 1094.799}, {"text": "from the previous meeting from September 18th 2024 which were distributed you have a mover and then a seconder to put", "start": 1094.799, "end": 1101.64}, {"text": "the minutes on the floor okay moved by meline second by Tashi any questions", "start": 1101.64, "end": 1107}, {"text": "conversation about our September 18 minutes okay seeing none all in favor", "start": 1107, "end": 1114.24}, {"text": "everyone is in favor motion carried thank you everyone um delegation requests so uh we", "start": 1114.24, "end": 1120.159}, {"text": "do not have any delegations here today uh that is one of the items we'll discuss when we get to our work plan", "start": 1120.159, "end": 1125.679}, {"text": "update so noting that uh nobody is joining us for that conversation so with that we will move on um to our", "start": 1125.679, "end": 1132.36}, {"text": "discussion items so today will be a little bit of a lighter meeting as we are fully deployed we've done a lot of", "start": 1132.36, "end": 1138.44}, {"text": "revie VI of all of the information and uh perspectives and Framing and approach", "start": 1138.44, "end": 1143.919}, {"text": "to our project and we are very actively um in the midst of uh of engagement", "start": 1143.919, "end": 1149.799}, {"text": "right now so uh what we're going to take the opportunity to do is work walk through the work plan update we'll have", "start": 1149.799, "end": 1156.24}, {"text": "an opportunity just to review where everything is at um any discussions we need to have about any of the items on", "start": 1156.24, "end": 1163.08}, {"text": "the work plan update any amendments um to our plan and we can also discuss just", "start": 1163.08, "end": 1168.4}, {"text": "the Logistics and timelines going forward so I think what might be useful to do um referring to our work plan up", "start": 1168.4, "end": 1174.36}, {"text": "place up work plan update document will just be to kind of uh walk through", "start": 1174.36, "end": 1179.52}, {"text": "chronologically and just have an open uh discussion around each item so uh Jesse maybe I'll turn over to the team at", "start": 1179.52, "end": 1185.679}, {"text": "Enterprise to just kind of lead us through a walkthr excellent thanks Mark um so as", "start": 1185.679, "end": 1192.2}, {"text": "as you had mentioned as you said really excited that we are we are in the thick of all of our engagements and all of our", "start": 1192.2, "end": 1197.84}, {"text": "consultations across all the different streams um and and really appreciate all the support uh the city Hamilton staff", "start": 1197.84, "end": 1204.6}, {"text": "uh getting advertising off the ground and getting everything in in into a great shape that we're firing in all cylinders um so starting off the public", "start": 1204.6, "end": 1212.2}, {"text": "consultations on the engage Hamilton Page which also allows for uh written submission sort of ideation long long", "start": 1212.2, "end": 1219.559}, {"text": "form uh text content as well as the actual answers and survey questions opened up on November 4th I believe uh", "start": 1219.559, "end": 1226.28}, {"text": "this consultation Pro this consultation uh opportunity will be open until um", "start": 1226.28, "end": 1231.52}, {"text": "until December 1st uh the engage page uh that was set up is is quite a fantastic", "start": 1231.52, "end": 1236.84}, {"text": "resource and actually is sort of our our kind of collector of information where folks can show up online um and find", "start": 1236.84, "end": 1244}, {"text": "information about the public delegations that are taking place as well as all the different ways to interact uh interact", "start": 1244, "end": 1249.32}, {"text": "with the process uh this as I said will be open until December 1st supported by", "start": 1249.32, "end": 1254.72}, {"text": "advertising across uh some different uh social Channel as well or number of different digital channels as well as", "start": 1254.72, "end": 1261}, {"text": "print ads that have gone out in The Spectator and some other uh some other avenues um once that information or once", "start": 1261, "end": 1267.72}, {"text": "this uh part of the public consultation is closed the city will then work to sort of anonymize the data and provide us with all the information and all the", "start": 1267.72, "end": 1273.72}, {"text": "different key themes findings in in data coming out of the report that we'll then be able to take uh and turn into the uh", "start": 1273.72, "end": 1280.799}, {"text": "final report that will go to council uh so everything on this front is is going well um on you know in terms of uh", "start": 1280.799, "end": 1287.559}, {"text": "trying to build awareness and engagement on the engage page in that uh that sort of core function um we've also been", "start": 1287.559, "end": 1294.24}, {"text": "working to sort of ensure that all counselor offices uh you know City staff as well as everyone that's being reached", "start": 1294.24, "end": 1299.96}, {"text": "out to for focus groups or other opportunities um are well aware and encouraged to sort of share the uh share", "start": 1299.96, "end": 1306.08}, {"text": "the link of the engage page with their own channels so looking forward to uh looking forward to seeing what the uptick is and and kind of seeing how", "start": 1306.08, "end": 1313.12}, {"text": "that uh all the information that comes out of that process uh I'll I'll stop there on the engage page advertising piece and see if", "start": 1313.12, "end": 1319.84}, {"text": "anybody has any questions before continuing down the", "start": 1319.84, "end": 1324.679}, {"text": "list um I just heard this morning uh that we could have delegations beyond the delegation point so uh um um Madam", "start": 1326.559, "end": 1334.2}, {"text": "clerk I'm just wondering um how does that happen so um we have we invite people to come and delegate as much as", "start": 1334.2, "end": 1340.96}, {"text": "possible when that delegation period's over why would somebody come and delegate later um citizens are permitted to", "start": 1340.96, "end": 1347.6}, {"text": "delegate at every public meeting that we have so if you are following the", "start": 1347.6, "end": 1352.96}, {"text": "business of the city and you see an agenda for a committee that is that is", "start": 1352.96, "end": 1358.08}, {"text": "uh for a meeting that's coming up and there's a subject matter you wish to speak to on that agenda or something", "start": 1358.08, "end": 1363.96}, {"text": "that you wish the committee itself to know with like the task force you can delegate so there is no cut off time for", "start": 1363.96, "end": 1370.919}, {"text": "it this task force wanted to sort of specify two special days for delegations", "start": 1370.919, "end": 1377.159}, {"text": "which is absolutely within his you to do and we've been working to do that but delegations can come to any meeting so", "start": 1377.159, "end": 1384.12}, {"text": "while for the entire term of the task force you can have delegations so as decisions are made through this task", "start": 1384.12, "end": 1389.88}, {"text": "force there may be people in the public who may want to delegate at a next meeting and talk about their not they're a little upset with it or they think", "start": 1389.88, "end": 1395.6}, {"text": "it's fabulous something like that as long as what they're speaking to fits the purview of the task force or", "start": 1395.6, "end": 1401.159}, {"text": "subcommittee or standing committee then absolutely they can come and speak so is there something submitted to the", "start": 1401.159, "end": 1406.4}, {"text": "committee around why they want to come and Del do we need to know the the reason", "start": 1406.4, "end": 1411.52}, {"text": "they're delegating oh sorry yes I understand that like specific reason part of the submission form asks them", "start": 1411.52, "end": 1417.32}, {"text": "for the reason so they will specify yes Wonder okay thank you very much for that you're welcome I just thought we'd have", "start": 1417.32, "end": 1422.64}, {"text": "to integrate that into our meetings coming forwards we should be aware of", "start": 1422.64, "end": 1427.96}, {"text": "it yeah it's a good question Joan and we'll talk later today just about firming up kind of our next uh couple", "start": 1428.48, "end": 1434.76}, {"text": "set of meetings and we have our work plan so to your point Madam clerk we made a point to encourage people to come", "start": 1434.76, "end": 1440.88}, {"text": "out and hopefully we'll have uh some valuable delegations with our next meeting in November because it'll be", "start": 1440.88, "end": 1446.12}, {"text": "right in the middle of a report writing period but obviously if there's any uh valuable perspective delegates want to", "start": 1446.12, "end": 1451.799}, {"text": "bring to the process even if it's in our early part of the new year then we'll welcome", "start": 1451.799, "end": 1458.278}, {"text": "that perfect uh seeing some additional questions kind of moving on to the next moving piece as the city council", "start": 1461.12, "end": 1466.96}, {"text": "interviews uh happy to report that these are these are going quite well um so at", "start": 1466.96, "end": 1472.44}, {"text": "at this point um we have scheduled Andor have completed interviews with 12 of uh", "start": 1472.44, "end": 1479.2}, {"text": "the 15 council members um or sorry 11 of the 15 council members uh one that we", "start": 1479.2, "end": 1484.559}, {"text": "are currently just in scheduling with and then three um three that we might uh", "start": 1484.559, "end": 1490.48}, {"text": "we'll follow up with at a later date that so far expressed uh that they don't not have the time or not able to to to", "start": 1490.48, "end": 1495.6}, {"text": "meet but we will continue to follow up with them as we get a bit closer to the uh closer to the completion of the", "start": 1495.6, "end": 1500.919}, {"text": "interview stage and and work with Partners in the mayor's office and everyone else to to try to encourage everyone to participate um but all in", "start": 1500.919, "end": 1508.159}, {"text": "all um you know some really great conversations that are taking place I I would say the bulk of the the bulk of", "start": 1508.159, "end": 1513.76}, {"text": "these interviews will be done the week of the 25th um I think we have half of council scheduled for for that specific", "start": 1513.76, "end": 1520.039}, {"text": "week um but uh so far ongoing the conversations have been uh have been really good and really open there's a", "start": 1520.039, "end": 1525.919}, {"text": "lot of enthusiasm to to engage in the process", "start": 1525.919, "end": 1530.32}, {"text": "we'll stop there a second just or actually maybe all what I'll do is I'll just uh wrap up on the city staff as well City staff is also going uh", "start": 1532.44, "end": 1538.64}, {"text": "incredibly well um I think at this point we have um every member of the senior", "start": 1538.64, "end": 1544.48}, {"text": "leadership team has confirmed their participation and has confirmed scheduling with uh with the task force for the for the one-on-one interview so", "start": 1544.48, "end": 1550.88}, {"text": "um all in all at this point between City SLT and Council we've only have three declines and everyone else has been uh", "start": 1550.88, "end": 1557.32}, {"text": "enthusiastic in in in their participation and targeting that we'll", "start": 1557.32, "end": 1563.399}, {"text": "have that we'll have the interview process with city council and and City staff wrapped up probably by December 2nd December 3rd at this", "start": 1563.399, "end": 1571.2}, {"text": "point any comments questions uh from our group I'll just comment I participated", "start": 1571.679, "end": 1577.039}, {"text": "in in one meeting so far but uh you know with that counc I expect uh several others this is a topic the topic that", "start": 1577.039, "end": 1584}, {"text": "we're focused on in our mandate uh definitely relates to themes that are on our mind so I think we're going to be", "start": 1584, "end": 1589.279}, {"text": "getting a lot of uh valuable information from our internal audience to pair with our um external audience so thank you", "start": 1589.279, "end": 1595.76}, {"text": "for uh keeping on top of all the very active scheduling", "start": 1595.76, "end": 1601.52}, {"text": "yeah perfect next shifting over to the focus groups uh that we had identified coming out of the last uh task force", "start": 1602.48, "end": 1608.96}, {"text": "meeting uh focusing in on on some of the different thematic groups in the city uh invites for these focus groups have gone", "start": 1608.96, "end": 1614.919}, {"text": "out uh with an attempt to get them wrapped up by I believe December 9th as the as the endpoint um where this landed", "start": 1614.919, "end": 1621.48}, {"text": "just given uh timing constraints uh there was going to be one focus group one virtual focus group per each group", "start": 1621.48, "end": 1627.799}, {"text": "and then what we're doing as well just to ensure that there is a collection of voices in case those schedule that schedule does not work is we are", "start": 1627.799, "end": 1634.24}, {"text": "offering one-on-one interviews uh with folks that were interested in participating but that date did not work", "start": 1634.24, "end": 1639.399}, {"text": "so we can still ensure that we collect the feedback and collect the information into the process um so all those are all those", "start": 1639.399, "end": 1646.24}, {"text": "have uh you know theoretically been scheduled and and invites going out and then we'll provide updates as we start hearing back from community members um", "start": 1646.24, "end": 1653.559}, {"text": "on on trying to move forward with those uh with those dates great I know um we've we've been", "start": 1653.559, "end": 1660.279}, {"text": "active with uh having ensuring a task force members at least one of been joining all the one-on ones and we'll", "start": 1660.279, "end": 1665.64}, {"text": "will arrange as well just to line for the focus groups as well yeah great yep", "start": 1665.64, "end": 1673.799}, {"text": "absolutely any other questions from the team on on the focus group side of the", "start": 1674.399, "end": 1680.278}, {"text": "conversation perfect then maybe uh Kim do you want to take our kick off with the equity deserving focus", "start": 1686.399, "end": 1694.399}, {"text": "groups thanks Jesse um so sprc will be conducting focus groups with Equity", "start": 1695.76, "end": 1702.399}, {"text": "Equity deserving members of the community who self who self-identify um at this point we're waiting on some", "start": 1702.399, "end": 1708.12}, {"text": "confirmations from budget before we do that scheduling but we are uh we are ready to launch once we have that", "start": 1708.12, "end": 1716.24}, {"text": "confirmation great and I think uh yeah first time as a group working through this process or just making sure that uh", "start": 1719.24, "end": 1725.08}, {"text": "we have everything aligned with uh how we're assessing our budget and kind of factors there but I know appreciate the", "start": 1725.08, "end": 1730.919}, {"text": "support of the city staff and uh helping us to make sure that we get that all sorted out and and uh have the focus", "start": 1730.919, "end": 1736.559}, {"text": "group scheduled in very soon", "start": 1736.559, "end": 1740.039}, {"text": "excellent then lastly I we sort of touched on this part already but uh with the public delegations uh obviously we", "start": 1744.76, "end": 1750.279}, {"text": "have the the special Standalone meeting for the 19th um to hopefully encourage and and have a number of uh community", "start": 1750.279, "end": 1756.279}, {"text": "members that can come forward with public delegations uh throughout sort of all of our process and all of our our different work streams we are you know", "start": 1756.279, "end": 1762.96}, {"text": "consistently raising the 19th as an opportunity for folks to also come as as another opportunity to to share their", "start": 1762.96, "end": 1768.36}, {"text": "thoughts and perspectives um so we'll continue to try to to advocate for and push for some additional folks to to", "start": 1768.36, "end": 1774.44}, {"text": "come and share their thoughts um you know I think throughout this process", "start": 1774.44, "end": 1780.72}, {"text": "um something that is that is you know having having such a broad consultation", "start": 1780.72, "end": 1785.799}, {"text": "on on transparency access and accountability uh one of one thing that is you know sort of supporting these", "start": 1785.799, "end": 1791.44}, {"text": "engagements I think and and Mark I think you kind of alluded to this earlier is that um as topical things happen in the", "start": 1791.44, "end": 1797.36}, {"text": "community and news comes out it actually sort of frames some of the conversations that we're having and and the thoughts", "start": 1797.36, "end": 1802.64}, {"text": "that are coming forward in terms of how the city can improve um can improve across these different themes which I", "start": 1802.64, "end": 1808.279}, {"text": "think is is quite valuable um because while we're talking at you know while we're providing all these different opportunities and all these", "start": 1808.279, "end": 1813.799}, {"text": "opportunities are are coming out over the course of the next several weeks um the we're able to sort of live", "start": 1813.799, "end": 1821.6}, {"text": "capture you know the the frustrations of the commentary from Council from staff from the public on things that are", "start": 1821.6, "end": 1828}, {"text": "consistently happening in the community and happening in the newss story which I think will make for a very um a very", "start": 1828, "end": 1833.48}, {"text": "pertinent report uh at the end of this process that actually kind of captures the the dynamic and the thoughts and", "start": 1833.48, "end": 1839.32}, {"text": "feelings on on these subjects quite well um you know rather than a you know consultation process that happens maybe", "start": 1839.32, "end": 1845.679}, {"text": "in a quieter time of the year when uh when we're sort of talking in abstracts um so it's uh it's great to see sort of", "start": 1845.679, "end": 1852.76}, {"text": "the engagement so far across you know the interviews that we've had and and what uh what's being fed into the process", "start": 1852.76, "end": 1859.919}, {"text": "uh just a question I know we had discussed putting out a press release and I'm just wondering we're we're on a", "start": 1862.24, "end": 1868.519}, {"text": "pretty compressed timeline right now with these um the Outreach for the", "start": 1868.519, "end": 1874.159}, {"text": "people delegating folks completing the survey before it closes um is there are", "start": 1874.159, "end": 1880.84}, {"text": "there opportunities that we are exploring or could explore as it relates to getting kind of more media attention", "start": 1880.84, "end": 1887.48}, {"text": "on the task force and on the timelines as well of course so the um at the launch of the", "start": 1887.48, "end": 1895.639}, {"text": "task force and or sorry the launch of the uh engage Hamilton website and sort of the official kickoff of um of the", "start": 1895.639, "end": 1901.639}, {"text": "consultation period my understanding is that uh the mayor's office and and the city uh had we've sent out and", "start": 1901.639, "end": 1906.799}, {"text": "distributed the news release so that first kind of media hit was out there um since then and going until the end of", "start": 1906.799, "end": 1912.24}, {"text": "the month there is uh advertising that is taking place across some digital channels uh specifically I think on on", "start": 1912.24, "end": 1918.159}, {"text": "the spec the weather Weather Network and then a number of different areas um to try to raise awareness and and direct", "start": 1918.159, "end": 1923.919}, {"text": "folks onto the engage Hamilton website um I think you know definitely as as we", "start": 1923.919, "end": 1930.44}, {"text": "we look over the course of the next couple weeks and I think next week when we sort of find ourselves at the halfway point of um of the open consultation I", "start": 1930.44, "end": 1937.519}, {"text": "think that'll be a good opportunity to take stock um public facing side of things in terms of where we are from an", "start": 1937.519, "end": 1943}, {"text": "engagement perspective and then look for some additional opportunities if possible um you know maybe some addition", "start": 1943, "end": 1948.399}, {"text": "media opportunities that could support uh trying to drive some additional awareness uh another piece that I think", "start": 1948.399, "end": 1955.039}, {"text": "we we've contemplated also is is whether or not there's um some other opportunities from like an", "start": 1955.039, "end": 1961.36}, {"text": "email perspective or just a cold Outreach perspective that we can get in front of some more uh audiences not", "start": 1961.36, "end": 1966.84}, {"text": "necessarily for the interviews but for the engage page itself to try to direct more attention", "start": 1966.84, "end": 1972.399}, {"text": "um so that that is something I think there could be a valuable conversation on as well in terms of reaching up some of the some of the third parties that", "start": 1972.399, "end": 1978.96}, {"text": "maybe have supported the city in in collecting this information before some of the more civically engaged uh organizations or neighborhood", "start": 1978.96, "end": 1984.96}, {"text": "associations to make sure that they're well aware that this process is taking place and they have an opportunity to feed", "start": 1984.96, "end": 1991.36}, {"text": "in I was just gonna mention um so I think the media release was November 7th just for specificity also there was an", "start": 1993.679, "end": 2000.679}, {"text": "article in the CBC yesterday covering it and um uh J's let me know that I think we have 145 surveys completed so far so", "start": 2000.679, "end": 2007.919}, {"text": "some pretty decent numbers there good okay thank you for that update I was curious actually so if I'm", "start": 2007.919, "end": 2014.36}, {"text": "so I mean it's a good question mine I mean um you know we we are not doing a", "start": 2014.36, "end": 2019.919}, {"text": "report where we're expecting to you know get 500,000 responses from across the city but we want to make sure that our", "start": 2019.919, "end": 2025.32}, {"text": "work is duly informed and so if I take a look at our engagement activities so we", "start": 2025.32, "end": 2030.559}, {"text": "have our Council interviews you know we're confident in getting significant volume of information there we have our city staff interviews likewise we're", "start": 2030.559, "end": 2036.96}, {"text": "confident there we have our focus groups which are coming up yet but we know we'll have some rich conversations at the focus group so the question mark", "start": 2036.96, "end": 2044.12}, {"text": "then is really around um survey written responses and public delegations it", "start": 2044.12, "end": 2049.919}, {"text": "sounds actually like we do have some good momentum on the survey so great to hear 145 responses and uh continuing", "start": 2049.919, "end": 2056.24}, {"text": "till December 1st so hopefully people have that deadline in our calendar and that'll be material um the written", "start": 2056.24, "end": 2063.56}, {"text": "submissions you know we'll we'll we'll see what comes through so I think delegations is kind of the question mark", "start": 2063.56, "end": 2069.44}, {"text": "in terms of a channel for engagement obviously we don't have anybody with us today uh we have a bit of a moving at", "start": 2069.44, "end": 2076.28}, {"text": "you know number to see what happens on the 19th perhaps as a group we want to see what happens on the 19th and", "start": 2076.28, "end": 2082.638}, {"text": "determine if we want to open another date intentionally to welcome delegations just based off if the um", "start": 2082.639, "end": 2090.878}, {"text": "campaign is kind of continuing to pick up momentum and it's still just coming to people's attention so I know we're", "start": 2090.879, "end": 2096.44}, {"text": "going to talk shortly anyway about the overall project timelines but I can FL that out to the group whether or not we", "start": 2096.44, "end": 2101.52}, {"text": "might want to consider hi when Baker St colder relations and strategic initiative", "start": 2101.52, "end": 2107.2}, {"text": "specialist from the mayor's office really glad that you mentioned the possibility of a third sort of formal", "start": 2107.2, "end": 2113.32}, {"text": "public delegation I understanding that folks can come delegate at any time um I think from my standing noticing that", "start": 2113.32, "end": 2119}, {"text": "today was one of the two days and we don't have anyone joining us I think probably just a little bit of tight", "start": 2119, "end": 2124.32}, {"text": "timelines people might not being aware um I think having a third day that we can identify if possible today my", "start": 2124.32, "end": 2131.04}, {"text": "concern about waiting till the 19th and knowing that we have a December 1 cut off is it's just once again not giving people enough time to know about it um", "start": 2131.04, "end": 2138.96}, {"text": "if we could maybe look at something today deciding on a third formal day um prop", "start": 2138.96, "end": 2145.56}, {"text": "po delegations it gives us a lot more time to to float that with community and to um make folks aware of it um just", "start": 2145.56, "end": 2153.599}, {"text": "something that I'm glad you raised it because I was going to raise it myself sure yeah what does everybody", "start": 2153.599, "end": 2159.16}, {"text": "think see a lot of nods around the table so maybe we'll take a look uh almost coming to that section but we can look", "start": 2159.16, "end": 2164.56}, {"text": "at potentially getting another date in the calendar right now and just update any existing Communications to reflect that date yeah", "start": 2164.56, "end": 2172.04}, {"text": "great so we'll proceed with promoting the 19th and then likely uh likely have", "start": 2172.04, "end": 2177.72}, {"text": "another day slighted in there as well a question m a question about the surveys", "start": 2177.72, "end": 2183.68}, {"text": "have you gotten any surveys from businesses or just residents", "start": 2183.68, "end": 2189.559}, {"text": "don't know that we have that information um like in terms of the delineation that's been done on them but uh I think", "start": 2190.68, "end": 2197.56}, {"text": "some of that analysis work can happen later right right now I just have like a Tracker of the amount of surveys that have been collected I don't know if", "start": 2197.56, "end": 2202.599}, {"text": "we've gone through them all because I'd like to kind of get an update and I'd like to maybe we push something out there about businesses you know we want", "start": 2202.599, "end": 2208.96}, {"text": "to hear from you too because I I really think that's a a thin line and we really need to bolster that up um so I would", "start": 2208.96, "end": 2215.079}, {"text": "suggest that if we can get some of that information let us know a little earlier to can bolster", "start": 2215.079, "end": 2221.52}, {"text": "it oh yeah please go ahead Jon good morning everyone Joselyn strut senior", "start": 2222.56, "end": 2228}, {"text": "project manager for public engagement um pardon me uh we don't know", "start": 2228, "end": 2236}, {"text": "who has provided feedback through the survey the survey is a public a publicly", "start": 2236, "end": 2243.64}, {"text": "accessible survey um and we through the questions didn't", "start": 2243.64, "end": 2249.839}, {"text": "specifically delineate whether it was an individual response or a response from a", "start": 2249.839, "end": 2255.64}, {"text": "business owner I guess what I'm asking then in", "start": 2255.64, "end": 2262.359}, {"text": "the future when we get information from it can we have those two pieces separate so we can see U one of the questions in", "start": 2262.359, "end": 2269.24}, {"text": "the mayor's office the other last week was talking about businesses to make sure that there's a strong voice out there to invite them to come in and and", "start": 2269.24, "end": 2276.4}, {"text": "I agree with that so I'm just saying whatever information we get about surveys if is that possible", "start": 2276.4, "end": 2282.64}, {"text": "Jocelyn uh through the chair is that to uh like to specifically have a survey", "start": 2282.96, "end": 2290.92}, {"text": "devoted to businesses no we've asked businesses to come and also fill out the", "start": 2290.92, "end": 2296.359}, {"text": "survey there was some questions in the very beginning in the Preamble that it included businesses that was uh uh", "start": 2296.359, "end": 2302.96}, {"text": "evident that we were asking local businesses as well to participate so I was kind of curious when we're finished", "start": 2302.96, "end": 2308.319}, {"text": "collecting the surveys will we have some idea of how many of those were businesses that", "start": 2308.319, "end": 2316}, {"text": "applied uh through the chair I might ask Jesse uh from Enterprise do you remember", "start": 2316.4, "end": 2323.92}, {"text": "the discussion around finalizing those questions yeah of course I can I can uh", "start": 2323.92, "end": 2331.24}, {"text": "maybe take a stab at answering this question and I think um as we are developing all of the different piece", "start": 2331.24, "end": 2337.44}, {"text": "pie that fed into the final consultation I think how we viewed the engage hand the the engage page in that General", "start": 2337.44, "end": 2343.96}, {"text": "survey was agnostic to whether or not it was a business interest or whether or not a Community member it was sort of", "start": 2343.96, "end": 2349.8}, {"text": "just a way to to have a Level Playing Field for all of those voices to come forward and really put the emphasis more", "start": 2349.8, "end": 2356.64}, {"text": "um on Community Voices and community members knowing that we have the focus", "start": 2356.64, "end": 2361.76}, {"text": "groups and knowing that we had the one-on-one interviews that were being offered specifically to the business Community to make sure that their", "start": 2361.76, "end": 2368.52}, {"text": "insights and uh their insights were put in I I think the", "start": 2368.52, "end": 2374.119}, {"text": "the the issues the the issue sense and and the viewpoints of the business", "start": 2374.119, "end": 2379.88}, {"text": "community on these issues and the general public are are slightly different and nuanced in terms of how", "start": 2379.88, "end": 2385.2}, {"text": "they interact with the city and and what issues that they had so I think the the decision that we had made earlier on was", "start": 2385.2, "end": 2390.56}, {"text": "that the online survey was a bit more General focused and it you know even if it was a business owner it was someone that lived in the city or worked in the", "start": 2390.56, "end": 2396.76}, {"text": "city and it was perview and then we had the separate one-on-one interviews the focus groups to really dive into the", "start": 2396.76, "end": 2402.92}, {"text": "business perspective on how you know where their frustrations just because you know on on I think from the public", "start": 2402.92, "end": 2409.76}, {"text": "perspective we're talking a lot more a 50,000 foot view on this is what the city can be doing from a Communications perspective um and and transparency", "start": 2409.76, "end": 2417.16}, {"text": "perspective to show the city uh what What's happening or or show the city how decisions are made uh businesses we find", "start": 2417.16, "end": 2423.319}, {"text": "ourselves a little bit more in the weeds in terms of you know how to how to pering processes work and and where is the transparency on decision- Mak for", "start": 2423.319, "end": 2429.44}, {"text": "bylaw or construction projects um so just knowing that there was sort of a lot more Nuance to the business side I", "start": 2429.44, "end": 2435.56}, {"text": "think the decision was made to keep the engage page a lot more broad um and not collect that particular information", "start": 2435.56, "end": 2441.2}, {"text": "because it didn't really um it didn't really", "start": 2441.2, "end": 2446.359}, {"text": "impact impact the final report in any way if that makes sense because because of how we were processing", "start": 2446.359, "end": 2451.88}, {"text": "thata yeah I hope that helps yeah thanks for reiterating Justin I think know Joan you give up a bring up", "start": 2451.88, "end": 2458.8}, {"text": "a good point which you want to keep in mind as we're going through the processes which is the diversity of perspectives of different groups are", "start": 2458.8, "end": 2464.56}, {"text": "going to be different um so to your point Jesse we intentionally set out the focus groups one-on-one interviews and", "start": 2464.56, "end": 2470.8}, {"text": "maybe one other thing we could do as well um as we kind of discuss our encouragement around delegations is also", "start": 2470.8, "end": 2476.72}, {"text": "make a point um to those we're communicating with from these different groups that they're also is an", "start": 2476.72, "end": 2481.839}, {"text": "opportunity to come and delegate if they want to be kind of publicly representative of their group that", "start": 2481.839, "end": 2487.52}, {"text": "they're part of whether it's business or nonprofit um so maybe an encouragement to hear some voices live as well", "start": 2487.52, "end": 2495.2}, {"text": "excellent thanks so I'll just kind of transition into into the last part because I think", "start": 2495.2, "end": 2501.2}, {"text": "it it'll kind of all Bunch together in terms of discussing our overall Logistics so maybe I'll just put a", "start": 2501.2, "end": 2506.839}, {"text": "little bit of uh kind of thoughts on the table in terms of where we go from here activity wise and open the floor for", "start": 2506.839, "end": 2513.119}, {"text": "conversation around it so we obviously have the bulk of our engagement activities happening right right now um", "start": 2513.119, "end": 2518.28}, {"text": "for the most part they've got time frames a few more activities to scheduled we can uh discuss shortly the", "start": 2518.28, "end": 2524.56}, {"text": "potential date for another uh delegation so with all that being said um our", "start": 2524.56, "end": 2531.44}, {"text": "engagement activities other than anything which for some reason spills over I see them as concluding by mid", "start": 2531.44, "end": 2536.839}, {"text": "December so within the next month we have collected a whole bunch of information uh concurrent to that", "start": 2536.839, "end": 2542.16}, {"text": "obviously we're doing some research as well um of things that are uh not engagement related but just best", "start": 2542.16, "end": 2548.24}, {"text": "practices and things like that so at that point we're pretty much in a position to start report writing think", "start": 2548.24, "end": 2553.96}, {"text": "we set ourselves a target of doing that until give or take mid January so about", "start": 2553.96, "end": 2559.16}, {"text": "a month acknowledging the holiday season's in there but just being very active and pulling that information together it puts us in a position to", "start": 2559.16, "end": 2566.119}, {"text": "have our draft report and hopefully a presentation to GAC Council um in", "start": 2566.119, "end": 2571.44}, {"text": "February so just putting out that out there on a table in terms of a workback scheduled for consideration and also for", "start": 2571.44, "end": 2577.8}, {"text": "consideration um a potential other date for an additional meeting for delegations and then in general we can", "start": 2577.8, "end": 2584.8}, {"text": "discuss um meetings for December January I'm going to suggest probably a January", "start": 2584.8, "end": 2589.839}, {"text": "meeting makes sense to kind of really catch up to where the process has brought us maybe mid late January where", "start": 2589.839, "end": 2596.64}, {"text": "we have a lot of elements pulled together for our report and we can discuss if anything is sitting and then", "start": 2596.64, "end": 2601.92}, {"text": "um as well in December if we are having a meeting for delegations we can obviously attend 20 other business that", "start": 2601.92, "end": 2607.76}, {"text": "comes out that point in time so open the floor for any perspective on that General work plan uh and as well we can", "start": 2607.76, "end": 2614.8}, {"text": "specifically talk about some of the dates well I'll just mention I'm going", "start": 2614.8, "end": 2621.839}, {"text": "to be more or less out of commission the last two weeks of December I know that corresponds to the holidays so we probably wouldn't be as active during", "start": 2621.839, "end": 2628.72}, {"text": "that time but won't be available from the 18th to actually probably about January", "start": 2628.72, "end": 2635.64}, {"text": "2nd sounds like nice holiday combo of holiday followed by", "start": 2635.64, "end": 2640.76}, {"text": "coming back to work of course yeah yeah excellent well the first question first", "start": 2640.76, "end": 2646.119}, {"text": "does that General timeline sound good for everybody yeah okay schedule wise and to our uh Partners as well in terms", "start": 2646.119, "end": 2652.64}, {"text": "of working together on reports anything like that okay great so uh with that", "start": 2652.64, "end": 2657.72}, {"text": "being said um I I'm I'm hearing kind of agreed upon interest potentially trying", "start": 2657.72, "end": 2663.68}, {"text": "to get one more date in the calendar for delegations um so that suggestion maybe", "start": 2663.68, "end": 2669.16}, {"text": "we can look at calendars right now if we want to look at maybe first week of December so it's still kind of Gally", "start": 2669.16, "end": 2674.88}, {"text": "within the uh period we've identified", "start": 2674.88, "end": 2681.16}, {"text": "yeah I'm just G to maybe throw out a couple dates here and uh do we have a", "start": 2681.16, "end": 2686.72}, {"text": "perspective on the daytime or evenings I'm guessing evenings are generally more", "start": 2686.72, "end": 2692.64}, {"text": "accessible yeah I know that our second one of the 19 is an evening um yeah given that this", "start": 2692.64, "end": 2700.8}, {"text": "is a daytime one and we didn't get any takers it might lend itself to being", "start": 2700.8, "end": 2705.96}, {"text": "another evening one then for the third what do we think about the third or", "start": 2705.96, "end": 2711.838}, {"text": "fourth sorry I think just looking at evening commitments the only one that", "start": 2716.44, "end": 2722.4}, {"text": "week that works for me is the Monday is wide open but the", "start": 2722.4, "end": 2728.96}, {"text": "or the second I could do I could do later evening on the Thursday like 6:30 onward but I have another hospital based", "start": 2729.599, "end": 2735.76}, {"text": "meeting prior how does the uh the second work for", "start": 2735.76, "end": 2740.96}, {"text": "everybody sorry I can do Monday um I'm out of town that day but I um um yeah", "start": 2741.76, "end": 2749.16}, {"text": "Thursday would be possible could I could I potentially", "start": 2749.16, "end": 2754.599}, {"text": "make a suggestion would there be is there capacity for us to do it the", "start": 2754.599, "end": 2760.8}, {"text": "week prior and and and my only thought is the the minute the calendar goes from", "start": 2760.8, "end": 2766.64}, {"text": "November to December everybody's brain is going to transition to holidays whether it's holiday parties family get", "start": 2766.64, "end": 2773.559}, {"text": "togethers everything else so I um I I don't think we will have any different", "start": 2773.559, "end": 2779.04}, {"text": "success compared to today's meeting if we try to do this in the evening in December yeah yeah my only question I", "start": 2779.04, "end": 2785.44}, {"text": "mean um if that's enough time to basically get word out it's basically one week after next week's meeting but", "start": 2785.44, "end": 2791.2}, {"text": "we could potentially do it on the 26 I think it's great because it gives people maybe an option I know when I had sent", "start": 2791.2, "end": 2797.64}, {"text": "out the survey a number of people it was just not a right date but just having a second option might might work as", "start": 2797.64, "end": 2805.2}, {"text": "well even wondering like the 28th a Thursday and if we can get the communications updated today and like", "start": 2805.2, "end": 2812.079}, {"text": "you know council's meeting today we have member statements we can make a member statement today like we can start to get", "start": 2812.079, "end": 2817.2}, {"text": "it out on our channels as well I think that would be that would give us almost two weeks two full weeks to to let", "start": 2817.2, "end": 2823.76}, {"text": "people know so I think that's fine okay so we're looking at 26 or", "start": 2823.76, "end": 2830.078}, {"text": "28th we also have meetings dur the day as", "start": 2831.48, "end": 2837.839}, {"text": "well from six onward works for me on the 28th and I'm more flexible on the 26th", "start": 2837.839, "end": 2844.04}, {"text": "all right so I'm hearing a lot of agreement of availability for 6", "start": 2844.04, "end": 2850.76}, {"text": "pm on the 28th oh joson please go", "start": 2850.76, "end": 2856.52}, {"text": "ahead my apologies through the chair um I just want to flag that there is", "start": 2856.52, "end": 2861.96}, {"text": "another public meeting um or a public openhouse scheduled November 26th and", "start": 2861.96, "end": 2869.599}, {"text": "November 28th for urban boundary expansion so I just don't I'm hesitant", "start": 2869.599, "end": 2877.68}, {"text": "if there's a a conflict between folks wanting to attend one of those versus um", "start": 2877.68, "end": 2884.64}, {"text": "mayor's task force and those are at the same time as", "start": 2884.64, "end": 2890.359}, {"text": "well like in the the evenings yeah the one on the 26th is from 12: till 9 so there's a a", "start": 2890.359, "end": 2898.64}, {"text": "large window there um and the one on the 28th is from 600 p.m. to 90000 p.m.", "start": 2898.64, "end": 2908.16}, {"text": "just looking back I I would I would propose we try to avoid conflicting with those I know my schedule was a barrier", "start": 2909.04, "end": 2915.44}, {"text": "the following week and we were hoping to fit something in that last week of November but I'm just looking back and", "start": 2915.44, "end": 2920.599}, {"text": "I'm I I can send my regrets to my commitment on December 3rd if that works", "start": 2920.599, "end": 2925.64}, {"text": "for everybody else works for me", "start": 2925.64, "end": 2933.48}, {"text": "me as how are you on the third and there thoughts comments from our", "start": 2933.48, "end": 2939.88}, {"text": "group on December 3rd at", "start": 2939.88, "end": 2943.92}, {"text": "6 through through the chair can I also y I'm going to apologize profusely for", "start": 2946.88, "end": 2953.079}, {"text": "this um there are a number of open houses for that project now I think uh", "start": 2953.079, "end": 2959.72}, {"text": "December 3rd is another one of them but I think having the first two available and then", "start": 2959.72, "end": 2966.76}, {"text": "virtual openhouse for that project uh scheduled for December 5th that December", "start": 2966.76, "end": 2972.119}, {"text": "3rd might be an acceptable date for the task", "start": 2972.119, "end": 2978.4}, {"text": "force okay he thank you for", "start": 2978.4, "end": 2983.798}, {"text": "that okay so I'm hearing no major concerns with the Third", "start": 2988.88, "end": 2997.039}, {"text": "okay so we will proceed do we need a motion for the date Madam Clerk or you", "start": 2999.319, "end": 3004.48}, {"text": "can just make just a quick one please okay so uh uh I will quickly put a", "start": 3004.48, "end": 3010.88}, {"text": "motion on the table to proceed with adding an additional uh meeting of our task force in particular with the focus", "start": 3010.88, "end": 3017.92}, {"text": "on and encouraging people to come delegate uh to our task force on Tuesday", "start": 3017.92, "end": 3023.76}, {"text": "December 3rd at 6 p.m. ask for a seconder meline and all in", "start": 3023.76, "end": 3032.359}, {"text": "favor okay mayor motion carried we are confirmed for our additional", "start": 3032.359, "end": 3037.4}, {"text": "date uh so thank you everybody for that so I mean that resolves um a December meeting and also uh an additional uh", "start": 3037.4, "end": 3044.72}, {"text": "delegation opportunity and also um we can also have", "start": 3044.72, "end": 3049.92}, {"text": "a discussion right now as well about scheduling uh in our January meeting and then we kind of floated out there", "start": 3049.92, "end": 3055.799}, {"text": "basically you know you know starting in early to mid December we should be able to start report writing so I'm thinking", "start": 3055.799, "end": 3061.44}, {"text": "that uh maybe a mid January meeting would be an opportunity to kind of convene just determine where that's at", "start": 3061.44, "end": 3067.2}, {"text": "discuss anything that's sitting with that part of the", "start": 3067.2, "end": 3071.4}, {"text": "process I'm looking at our typical scheduled how about January", "start": 3073.28, "end": 3081.96}, {"text": "the 15th at 10: a. which is a Wednesday", "start": 3081.96, "end": 3086.48}, {"text": "okay seeing nods any other concerns around the table if I can ask for clarification", "start": 3089.68, "end": 3095.079}, {"text": "chair sorry what are we talking about right now oh sorry our January meeting thank you yes so uh just our general", "start": 3095.079, "end": 3102.799}, {"text": "meeting and the date in January sorry did you just pick a date in January so I think we're aligning to Janu Wednesday", "start": 3102.799, "end": 3110}, {"text": "January 15th at 10: amm thank you quick check around the table if there's any Flags or concerns with that date", "start": 3110, "end": 3117.319}, {"text": "and is that at the usual start time of 10:00 a.m. thank you for the", "start": 3117.319, "end": 3124.559}, {"text": "clarification I'm seeing uh support for that so I'll put a formal motion on the table to also add a mayor's task force", "start": 3124.559, "end": 3132.119}, {"text": "meeting on January 15 2025 at 10: a.m. second by Tashi all in favor okay motion", "start": 3132.119, "end": 3139.76}, {"text": "carried we have our meeting scheduled um so with that being said", "start": 3139.76, "end": 3146.16}, {"text": "that kind of takes us the end of our work plan update but I will open the floor for any questions conversation", "start": 3146.16, "end": 3153.64}, {"text": "discussion about this item seems like we're all good with our", "start": 3153.64, "end": 3162.319}, {"text": "plan okay and uh Madam clerk we will do a motion to receive this report okay so", "start": 3162.319, "end": 3168.92}, {"text": "I'll put a a motion on this table to receive our November 12th work plan", "start": 3168.92, "end": 3175.04}, {"text": "update uh with all the notes that we've made uh throughout the course of this meeting seconded by Tanashi all in favor", "start": 3175.04, "end": 3182.839}, {"text": "okay thank you our report is received uh so following this it uh", "start": 3182.839, "end": 3190.48}, {"text": "introduces um with this kind of updated work plan uh I need to uh extend", "start": 3190.48, "end": 3196.44}, {"text": "formally our term so Joanne I'll turn over to you yes we pass a motion for that extension of our", "start": 3196.44, "end": 3202.359}, {"text": "ter sorry do you have to pass a motion for that extension of the term so uh I", "start": 3202.359, "end": 3208}, {"text": "will start the motion extending the term of the mayor's task force on transparency access and accountability", "start": 3208, "end": 3213.88}, {"text": "whereas the mayor's task force on transparency access and accountability was approved to meet for one year", "start": 3213.88, "end": 3219.72}, {"text": "beginning in January 2004 uh 2024 whereas the mayor's task force on", "start": 3219.72, "end": 3224.88}, {"text": "transparency access accountability has met on a regular basis throughout the year and whereas the work of the task", "start": 3224.88, "end": 3231.16}, {"text": "force continues and the members have requested that their term be extended to enable them to complete their work", "start": 3231.16, "end": 3236.839}, {"text": "therefore let it be resolved that the team of the mayor's task force on transparency access and accountability", "start": 3236.839, "end": 3242.28}, {"text": "be extended to March 30th 2025 we have a", "start": 3242.28, "end": 3249.88}, {"text": "first mine and Tanashi you'll have to sign this too sir I will", "start": 3249.88, "end": 3255.76}, {"text": "but all in favor any questions comments just make comment", "start": 3255.76, "end": 3262.799}, {"text": "that make the quick comment that on our behalf and everybody else on the group we're setting a firm date for ourselves", "start": 3262.799, "end": 3269.72}, {"text": "to make sure uh our work is all duly delivered in that time frame but feel confident that we will", "start": 3269.72, "end": 3275.599}, {"text": "so right yes very confident okay so all vote on that motion all right we are all", "start": 3275.599, "end": 3281.76}, {"text": "in favor and extended until March 31st 2025 thank you uh Madam co-chair um", "start": 3281.76, "end": 3289.52}, {"text": "moving towards the conclusion of our agenda is there any other business today", "start": 3289.52, "end": 3297.92}, {"text": "okay very efficient group today may have a mover and a seconder to adjourn", "start": 3298.079, "end": 3303.119}, {"text": "today's meeting moved by Tanashi seconded by Joan we are all in favor", "start": 3303.119, "end": 3308.76}, {"text": "meeting forly adjm thank you everyone thanks thank you for your", "start": 3308.76, "end": 3314.04}, {"text": "time thanks Madam clerk for all your your help all right the fun", "start": 3314.04, "end": 3321.799}, {"text": "begins it's GNA be great", "start": 3321.799, "end": 3328.319}, {"text": "e", "start": 3355.24, "end": 3358.24}, {"text": "e", "start": 3385.24, "end": 3388.24}, {"text": "e", "start": 3415.24, "end": 3418.24}, {"text": "e", "start": 3445.16, "end": 3448.16}, {"text": "e", "start": 3475.119, "end": 3478.119}, 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