[{"text": "so Madame chair whenever you're ready okay great thank you Allison good", "start": 0.12, "end": 6.279}, {"text": "morning everyone um with confirmation that we have Quorum I will call this", "start": 6.279, "end": 11.519}, {"text": "meeting to order at 9:31 um so the first item is to approve", "start": 11.519, "end": 17.119}, {"text": "the agenda today uh can I have a mover and a seconder for that please moved by", "start": 17.119, "end": 23.64}, {"text": "counselor shaves thank you and seconded by Les thank you all in favor", "start": 23.64, "end": 31.92}, {"text": "awesome that is carried thank you uh next we will need to confirm the minutes", "start": 32, "end": 37.28}, {"text": "of our last arts and culture advisory committee meeting that was held on June 13th um so if there's no amendments uh", "start": 37.28, "end": 45.12}, {"text": "to that can I have a mover and seconder moved by Alicia seconded by Les", "start": 45.12, "end": 53.6}, {"text": "thank you all in favor that is carried thank thank", "start": 53.6, "end": 61.44}, {"text": "you um are there any disclosures of pecuniary Interest this", "start": 61.44, "end": 68.84}, {"text": "morning he great oh yes Elena I know that today we're discussing", "start": 69.08, "end": 75.759}, {"text": "um potential changes to the city of Kingston Arts fund the last time about a", "start": 75.759, "end": 80.88}, {"text": "year ago we discussed this we had in this committee a discussion about um", "start": 80.88, "end": 86.04}, {"text": "whether those of us whose employers receive funding from CAF should be", "start": 86.04, "end": 91.6}, {"text": "excluded from any voting matters related to that topic will we be voting on it", "start": 91.6, "end": 96.92}, {"text": "today or is it purely just Community consultation um my understanding is it's", "start": 96.92, "end": 104.399}, {"text": "just an informational report but Danica would you like to jump in thanks Brienne for that and thanks", "start": 104.399, "end": 110.399}, {"text": "for the question um it is only for information there is no Vote or approval", "start": 110.399, "end": 115.64}, {"text": "request on the table so participation and providing feedback um on what the", "start": 115.64, "end": 121.079}, {"text": "report articulates um is is on the table today so there's no voting", "start": 121.079, "end": 126.119}, {"text": "required awesome thanks stanica and thank you Elena for that question that's a a good um a good reminder of that", "start": 126.119, "end": 133.48}, {"text": "conversation last time okay so we'll move on from that so", "start": 133.48, "end": 139.28}, {"text": "there are no delegations and no briefings this morning um so moving on to the business section our first report", "start": 139.28, "end": 146.76}, {"text": "is the update on the city of Kingston Arts fund review and next step for funding uh for the Arts in 2025 so can I", "start": 146.76, "end": 154.12}, {"text": "turn it over to staff to introduce the report Danica I assume that's you thanks", "start": 154.12, "end": 160.28}, {"text": "ban um and hello everybody it's really nice to see you all I know it's been a while um since our last meeting um but", "start": 160.28, "end": 167.159}, {"text": "I'm very happy to just provide a little bit of an intro to this report um so", "start": 167.159, "end": 172.4}, {"text": "this is long-standing work that the city has been initiating this year to look at CAF and ensure that it it evolves to", "start": 172.4, "end": 180.68}, {"text": "meet the needs of the community um and to support Arts organizations and artists in", "start": 180.68, "end": 185.959}, {"text": "Kingston um the report outlines the work done to date that we've done with Safi a", "start": 185.959, "end": 191.48}, {"text": "consulting firm that has helped to facilitate this process and have conversations with Community conduct", "start": 191.48, "end": 197.4}, {"text": "research look at Best Practices and comparable municipalities to really bring forward the recommendations on the", "start": 197.4, "end": 203.959}, {"text": "CAF going forward the report also speaks to and provides an update on some of the eer in", "start": 203.959, "end": 210.08}, {"text": "themes and ideas that have come from the public consultation and it ranges in terms of of what is being brought", "start": 210.08, "end": 216.76}, {"text": "forward from the community but it does look at and identify um potential modifications to all components of the", "start": 216.76, "end": 223.48}, {"text": "CAF program um the report also more critically speaks to and provides this", "start": 223.48, "end": 230.04}, {"text": "committee with a draft of the revised Grant streams to the ccaf going forward", "start": 230.04, "end": 236.519}, {"text": "so this is really the structural piece um that wanted to ensure is shared with this committee for review comment", "start": 236.519, "end": 243.76}, {"text": "feedback as we work to finalize the recommendations on the CAF um as it", "start": 243.76, "end": 250.079}, {"text": "really is again that foundational piece that then uh the other changes that are being proposed sort of work around um", "start": 250.079, "end": 257.16}, {"text": "and and work to support the report also very critically begins to articulate a transition plan", "start": 257.16, "end": 264.16}, {"text": "in 2025 so the general timelines um that we're facing right now uh to complete", "start": 264.16, "end": 270.8}, {"text": "this report to complete the review of the Arts fund and bring forward recommendations we are now aiming to", "start": 270.8, "end": 275.96}, {"text": "bring this to the Arts Recreation and Community policies Committee in February of 2025 which will then go to council", "start": 275.96, "end": 282.639}, {"text": "likely in March of 2025 so that brings us into next year", "start": 282.639, "end": 288}, {"text": "and that in alignment with the existing timelines of the CAF program so the", "start": 288, "end": 293.28}, {"text": "application period the adjudication period and the distribution of funding", "start": 293.28, "end": 299.16}, {"text": "um you know we are looking right now at how to um you know position 2025 as a", "start": 299.16, "end": 304.24}, {"text": "bridging year to ensure that we continue to support organizations that receive", "start": 304.24, "end": 309.4}, {"text": "key operating funding which is sort of deemed sustainable stable funding for Arts organizations in Kingston we will", "start": 309.4, "end": 316.72}, {"text": "be looking to support projects Who currently have ccaf funding and the um", "start": 316.72, "end": 322.6}, {"text": "reality for them that they have to complete their projects by December of 2025 and also looking at ways in which", "start": 322.6, "end": 329.84}, {"text": "we can get new money out the door to new applicants to the ccaf program so that is articulated in the report in terms of", "start": 329.84, "end": 337.56}, {"text": "opportunities to provide one-time funding to groups who do not currently have ccaf uh Grant grants but are", "start": 337.56, "end": 344.56}, {"text": "considered eligible and we're planning to apply in 2025 and then also potentially", "start": 344.56, "end": 350.68}, {"text": "accelerating the development of one of the grant the new proposed granting streams to provide funding to individual", "start": 350.68, "end": 356.8}, {"text": "artists so those are the considerations on the table um right now to help us get", "start": 356.8, "end": 362.919}, {"text": "to this new state for the CAF program um and again I welcome any comments or", "start": 362.919, "end": 368.639}, {"text": "feedback or questions from this committee about what's in the report", "start": 368.639, "end": 375.12}, {"text": "thanks thanks so much Danica um are there any questions or comments from any", "start": 375.96, "end": 382}, {"text": "of the members today ARA thanks um I think this is really", "start": 382, "end": 390.479}, {"text": "valuable um and uh definitely an important step um the one", "start": 390.479, "end": 396.56}, {"text": "comment I wanted to make and I mean this is coming from me as an organization that receives funding is um that uh by", "start": 396.56, "end": 408}, {"text": "maintaining the amount like I know like for a bridge year of maintaining the amount it's effectively a", "start": 408, "end": 414.479}, {"text": "cut um just with the reality of um", "start": 414.479, "end": 421.52}, {"text": "inflation and things like that and so I think um I would ask perhaps for some", "start": 421.599, "end": 428.4}, {"text": "consideration of that fact um or consideration that it might impact what", "start": 428.4, "end": 434.72}, {"text": "organizations are able to present when they're not able to expect a little bit", "start": 434.72, "end": 440}, {"text": "of bump in funding um in that bridge", "start": 440, "end": 444.96}, {"text": "year thank you for that I'll just I'll just respond respond if I may and and um", "start": 446.599, "end": 452.16}, {"text": "just offer a bit of comment for that thank you for the the feedback on that piece um something that uh we recognize", "start": 452.16, "end": 459.52}, {"text": "as we go into 2025 and this is connected to our timelines around this this particular transition year and", "start": 459.52, "end": 466.28}, {"text": "navigating specific challenges is that we will be bringing the this these recommendations to council after the", "start": 466.28, "end": 473.759}, {"text": "2025 budget has been approved the municipal budget this is strategic in", "start": 473.759, "end": 479.199}, {"text": "that you know we across the corporation are are you know you know developing", "start": 479.199, "end": 484.56}, {"text": "budgets based on targets that have been set and there is going to be um you know", "start": 484.56, "end": 491.68}, {"text": "greater direction for us in terms of the 2025 budget that we have which then can", "start": 491.68, "end": 497.44}, {"text": "be applied to what the transition looks like so I think there is opportunity you", "start": 497.44, "end": 503.24}, {"text": "know depending on um Council approval um and you know what their support for the", "start": 503.24, "end": 508.879}, {"text": "transition plan looks like for us to look at exactly what you're referencing in terms of in relation to Arts operate", "start": 508.879, "end": 516.64}, {"text": "organizations that receive an operating Grant is it about stabilization of 2024 grants is it about an inflationary", "start": 516.64, "end": 523.56}, {"text": "increase what is that um that consideration that needs to be given within the budgets that are being that", "start": 523.56, "end": 530.279}, {"text": "are available to us going into 2025 so it is on top of mind for me in terms of", "start": 530.279, "end": 536.279}, {"text": "how to navigate that but it it it is something that will have have to be assessed once we establish 2025 budgets", "start": 536.279, "end": 542.88}, {"text": "um and contribution for CAF great awesome thanks Tanica for for", "start": 542.88, "end": 550.48}, {"text": "speaking to that uh councelor shaves thank you um a couple questions", "start": 550.48, "end": 559.56}, {"text": "and maybe just from my lens and I agree with the changes and everything else because I think it's", "start": 559.56, "end": 565.6}, {"text": "moving in the right direction and in regards to to the", "start": 565.6, "end": 571.36}, {"text": "new um creating a presentation of individual artists", "start": 571.36, "end": 577.36}, {"text": "brants from My Lens um it states up to $3,000 for", "start": 577.36, "end": 583.36}, {"text": "emerging artist and up to 6,000 for established artist um as I said from My Lens it", "start": 583.36, "end": 589.12}, {"text": "would I would think that emerging artists would need more in order try be", "start": 589.12, "end": 594.36}, {"text": "to become in stay as established artist", "start": 594.36, "end": 600.519}, {"text": "so am I looking at that from a different lens", "start": 600.519, "end": 605.64}, {"text": "or thanks for the comment counselor shaves um no I mean it's a it's a it's a", "start": 605.64, "end": 611.64}, {"text": "it's an important question um to ask about scale and Grant limits in the work", "start": 611.64, "end": 617.64}, {"text": "that has been done around the fund review you know looking at Grant amounts and and the ranges there was", "start": 617.64, "end": 624.44}, {"text": "consideration given looking at other municipalities looking at comparisons um", "start": 624.44, "end": 629.519}, {"text": "but in relation to the individual artist Grant stream this really looks at the scale of practice between emerging", "start": 629.519, "end": 635.92}, {"text": "artists and established artists and so while undoubtedly emerging artists are", "start": 635.92, "end": 642.48}, {"text": "looking for you know likely greater support greater opportunity to sort of you know develop and Advance their", "start": 642.48, "end": 649.16}, {"text": "career the scale of practice and the scope of the work that emerging artist versus an established artist takes um is", "start": 649.16, "end": 656.639}, {"text": "quite different and and you know has different requirements and so that is part of the strategy in determining", "start": 656.639, "end": 663.8}, {"text": "those Grant amounts I you know going through this review program I think it will be", "start": 663.8, "end": 669}, {"text": "critical for us to look at Equity within that distribution of Grant dollars to", "start": 669, "end": 674.2}, {"text": "individual artists to ensure that um you know the pot of money is not exclusively", "start": 674.2, "end": 679.959}, {"text": "going to only establish artists in Kingston that it is also being distributed fairly and equally to", "start": 679.959, "end": 686.32}, {"text": "emerging artists um to complete their work so that is the thinking behind it", "start": 686.32, "end": 692.279}, {"text": "um and and why those Grant amounts were set you know it also indicates the types", "start": 692.279, "end": 697.639}, {"text": "of projects that typically emerging artist versus an established artist May secure um and the support that's needed", "start": 697.639, "end": 704.44}, {"text": "um for them to advance that work thank you and I also understand the", "start": 704.44, "end": 712.04}, {"text": "need try to maintain are established artists and that they remain established", "start": 712.04, "end": 717.2}, {"text": "artists the second question which I have which um I caught in your previous", "start": 717.2, "end": 725.12}, {"text": "statement was all the funds have to be used by the end December", "start": 725.12, "end": 731}, {"text": "2025 however correct me if I'm wrong my understanding is there are a number of", "start": 731, "end": 737.399}, {"text": "recipients who have festivals in May June but we don't hand", "start": 737.399, "end": 743.72}, {"text": "out the funds until July so they have to use it the year after so two questions", "start": 743.72, "end": 750}, {"text": "are they going to be receiving funds because they won't be able to use it by December and second maybe it's", "start": 750, "end": 757.639}, {"text": "more this one's more on me being on Council why are we not Hing of these", "start": 757.639, "end": 763.04}, {"text": "funds earlier set say may or March when the budget's already been determined so", "start": 763.04, "end": 769.6}, {"text": "is that some something I need to ask someone about is that a financial question because I tend to think we", "start": 769.6, "end": 776.44}, {"text": "should be handing out these funds especially since the budget's already there the money is there and", "start": 776.44, "end": 783.24}, {"text": "it's not like other departments um aren't operating because the budget is determined in um", "start": 783.24, "end": 793.92}, {"text": "February they have an agreement that they're going to continue for the next two months it's not like we stop operations so I'm not sure if I sort of", "start": 793.92, "end": 800.839}, {"text": "made sense here but um this seems to be a tweak that we need to make as well", "start": 800.839, "end": 806.68}, {"text": "so thank you for that so I'm going to try and articulate part of this transition plan in relation to existing", "start": 806.68, "end": 815.8}, {"text": "festivals that basically receive a recurring project Grant because that's what we're really talking about here and", "start": 815.8, "end": 821.44}, {"text": "the report aims to articulate how we're going to navigate this to ensure that there is no", "start": 821.44, "end": 827.639}, {"text": "interruption to festivals Who currently get a project Grant through ccaf that", "start": 827.639, "end": 833.36}, {"text": "essentially receive a recurring Grant every year so a 2020 so", "start": 833.36, "end": 839.759}, {"text": "festivals in the project stream currently have a 2024 project Grant so", "start": 839.759, "end": 846.24}, {"text": "they received that in July of this year because that is the current CAF Grant", "start": 846.24, "end": 851.839}, {"text": "cycle timeline we open applications in February they close in April we have our", "start": 851.839, "end": 857.72}, {"text": "adjudication meetings in may we bring a report to council and then funding gets distributed in", "start": 857.72, "end": 864.279}, {"text": "July part of the terms and conditions of caf is that any Grant monies that a", "start": 864.279, "end": 871}, {"text": "recipient receives cannot be used for activities that have previously happened so what this means for", "start": 871, "end": 877.32}, {"text": "recurring festivals who receive a project Grant is that when they get their project Grant in July they have to", "start": 877.32, "end": 885.48}, {"text": "apply that to programming ahead of them so for most of the festivals um all of", "start": 885.48, "end": 892.519}, {"text": "the festivals within our project grant program this means that they apply 2024", "start": 892.519, "end": 899.079}, {"text": "CAF project grants to their 2025 programming so they get money in July", "start": 899.079, "end": 906.36}, {"text": "their Festival happens next May June early July and so that money carries", "start": 906.36, "end": 912.199}, {"text": "forward that they apply in 2025 the current Grant timelines for", "start": 912.199, "end": 919.759}, {"text": "projects recognizing this sort of this current cycle and where the when the money gets to project Grant recipients", "start": 919.759, "end": 927.32}, {"text": "is that they have from July until December of the following year to complete their project and to spend down", "start": 927.32, "end": 934.56}, {"text": "that Grant so going into", "start": 934.56, "end": 940.24}, {"text": "2025 what we're recognizing for festivals is that they all currently have money to deliver on 2025", "start": 940.24, "end": 948.8}, {"text": "programming there will be no Gap in a sense of a festival doesn't have money", "start": 948.8, "end": 955}, {"text": "to deliver their Festival again next year they currently have City money to do", "start": 955, "end": 961.199}, {"text": "so but I agree with what you're saying and what we're trying to look at with these changes is we are trying to adjust", "start": 961.199, "end": 968.519}, {"text": "the overall CAF Grant timelines so in this new model in this new framework", "start": 968.519, "end": 974.72}, {"text": "what we're hoping for is that applications will be open September of every", "start": 974.72, "end": 979.959}, {"text": "year and grant funding will be distributed in January February so we", "start": 979.959, "end": 986}, {"text": "are trying to modify the grant timeline a to align with the needs of the", "start": 986, "end": 994.48}, {"text": "recipients but also to align with um the city's fiscal year so in our Municipal", "start": 994.48, "end": 999.759}, {"text": "budget planning process and aligning with our other Arts funding our other", "start": 999.759, "end": 1005.399}, {"text": "funding cultural funding program which is the Heritage fund so we're right now in a moment where it is a little bit", "start": 1005.399, "end": 1011.839}, {"text": "clunky with all of those different pieces but the proposed changes are going to try and correct that and get us", "start": 1011.839, "end": 1018.399}, {"text": "on better schedule where just where funds are being distributed at the beginning of every year that then can be", "start": 1018.399, "end": 1025.199}, {"text": "applied to programming and initiatives in that specific fiscal", "start": 1025.199, "end": 1030.438}, {"text": "year does that answer your question I think for the most part it's", "start": 1030.439, "end": 1036.798}, {"text": "it seems to be a positive direction um in that aspect if I can have one", "start": 1036.799, "end": 1042.038}, {"text": "follow-up question in regards to the festivals we're ending this in everyone has to", "start": 1042.039, "end": 1048.079}, {"text": "spend it by the end of December of this year of next year how is that going to affect", "start": 1048.079, "end": 1054.52}, {"text": "especially the festivals in 2026 or is the plan to have I heard you correctly", "start": 1054.52, "end": 1060}, {"text": "have this new procedure in place that way when they apply in September of", "start": 1060, "end": 1065.559}, {"text": "2025 they would have their funding by May or so 2026 so they could use it", "start": 1065.559, "end": 1073.4}, {"text": "for their festivals that year is that what I'm hearing almost so they would", "start": 1073.4, "end": 1078.96}, {"text": "have they would have their funding for 2026 by February March of 2026 so the", "start": 1078.96, "end": 1086.24}, {"text": "goal is to get it to them sooner to be applied for 2026 festivals and again", "start": 1086.24, "end": 1091.4}, {"text": "that what we have currently in the program festivals typically start around", "start": 1091.4, "end": 1096.44}, {"text": "May and run through to July um there are and that that is very much the recurring", "start": 1096.44, "end": 1102.159}, {"text": "festivals that we have in Kingston there are other events that are oneoff that have happened a couple of", "start": 1102.159, "end": 1108.84}, {"text": "times that don't really fit into this specific recurring Festival structure", "start": 1108.84, "end": 1113.919}, {"text": "but there is more adaptability on the on on for those recipients because they're", "start": 1113.919, "end": 1119.44}, {"text": "really not getting currently an annual recurring Grant to", "start": 1119.44, "end": 1124.559}, {"text": "support their Festival that takes place at the same time every single year and that's the expectation so this", "start": 1124.559, "end": 1131.96}, {"text": "modification really does support the festivals in terms of getting money into their hands before they have to deliver", "start": 1131.96, "end": 1138.2}, {"text": "that that Festival that year um but it it still you know provides some", "start": 1138.2, "end": 1143.24}, {"text": "flexibility for projects that are one-time projects um and don't have that", "start": 1143.24, "end": 1148.799}, {"text": "same expectation so that is the goal um but you are correct in everything else in terms of the the shift to the the", "start": 1148.799, "end": 1155.12}, {"text": "Grant application and distribution of fund timelines okay I just want to make sure that these festivals weren't", "start": 1155.12, "end": 1162.96}, {"text": "missed during this transition period absolutely yeah thank you awesome thanks", "start": 1162.96, "end": 1169.36}, {"text": "for those questions and thanks Danica for providing more clarity on that I definitely was was curious about some of", "start": 1169.36, "end": 1175.36}, {"text": "that so I I think it's really nice to be able to hear the structure a little bit more in in respect to the report as well", "start": 1175.36, "end": 1182.72}, {"text": "um Elena do you have a question yeah um just to um be", "start": 1182.72, "end": 1190.88}, {"text": "completely um clear I work for the Kingston Symphony so we are one of the organizations that receives funding from", "start": 1190.88, "end": 1199.32}, {"text": "CA um I just wanted to share my concerns about the proposed reduction of", "start": 1199.32, "end": 1204.919}, {"text": "operating funds from $75,000 maximum to", "start": 1204.919, "end": 1210.24}, {"text": "$65,000 maximum in 2026 for operating grants while I do acknowledge the great", "start": 1210.24, "end": 1218.559}, {"text": "benefit that um giving funds directly to artists can do to the community I think", "start": 1218.559, "end": 1224.919}, {"text": "that that's a great idea I also am concerned that in a few years time some", "start": 1224.919, "end": 1231.08}, {"text": "of these larger arts arts organizations are going to face kind of a trifecta", "start": 1231.08, "end": 1236.32}, {"text": "problems firstly being the reduction of funds from CAF secondly I think we're", "start": 1236.32, "end": 1242.32}, {"text": "all kind of bracing ourselves for a change in federal government in the next few years and what that might do to", "start": 1242.32, "end": 1248.72}, {"text": "things like Canada Council grants and thirdly Rising inflation", "start": 1248.72, "end": 1254.559}, {"text": "which makes just keeping the lights on more expensive every year so I worry that in a few years time a lot of these", "start": 1254.559, "end": 1261.799}, {"text": "organizations might find themselves really struggling to keep their programs going because of all these changes kind", "start": 1261.799, "end": 1268.64}, {"text": "of bundling up together um while I think it's crucially important to um support", "start": 1268.64, "end": 1276.039}, {"text": "individual artists I think we also have to note that these larger organizations are the largest employers of artists in", "start": 1276.039, "end": 1283.48}, {"text": "our city and gives artists the stable um and secure income that they need in", "start": 1283.48, "end": 1290.44}, {"text": "order to continue living in our city so I just wanted to share my", "start": 1290.44, "end": 1297.64}, {"text": "perspective thank you for that and I'll just again offer a bit of a comment and and uh very much expected um this to be", "start": 1298.84, "end": 1306.6}, {"text": "a point of conversation uh for this committee um I think a few things on", "start": 1306.6, "end": 1312.4}, {"text": "this I think one of the main things that we want to bring to CAF as we go through this process is greater", "start": 1312.4, "end": 1319.48}, {"text": "adaptability in changes made to the program year-over-year by staff as well", "start": 1319.48, "end": 1325}, {"text": "as the Kingston Arts Council based on evolving Community needs and what I mean", "start": 1325, "end": 1330.039}, {"text": "by that is that our current structure that's been in place since 2007 is um you know a very sort", "start": 1330.039, "end": 1338.36}, {"text": "of importantly structured process but it often has prevented you know some", "start": 1338.36, "end": 1344.679}, {"text": "changes being brought forward to the program based on annual reviews that the Arts Council has consistently LED um you", "start": 1344.679, "end": 1351.76}, {"text": "know making considerations and adjustments to program based on the budget that we are able to secure", "start": 1351.76, "end": 1357.08}, {"text": "year-over-year that again the Arts Community can also be you know play a role in advocating for that potential", "start": 1357.08, "end": 1364.279}, {"text": "growth and greater investment to council that allows then staff and the Arts Council to look at these specific areas", "start": 1364.279, "end": 1371.799}, {"text": "that you're that you're noting around Grant sizes maximum amount um you know", "start": 1371.799, "end": 1377.2}, {"text": "new opportunities for Grant applicants to enter into programs that have typically been perceived as extremely", "start": 1377.2, "end": 1382.799}, {"text": "competitive extremely tight and closed off to new groups so what I'm really", "start": 1382.799, "end": 1388.039}, {"text": "hoping for going through this review and will be in the final report is a bit of um a bit of structure within the", "start": 1388.039, "end": 1395.12}, {"text": "recommendations that allows for adaptability and modifications made on an annual or ongoing basis that we can", "start": 1395.12, "end": 1403.52}, {"text": "be responsive to the realities that are facing the Arts sector and arts organ ganizations in", "start": 1403.52, "end": 1410.08}, {"text": "Kingston the other component to this and looking at you know the Strategic investment of Municipal funds in this", "start": 1410.08, "end": 1417.48}, {"text": "particular moment and in you know what we're foreshadowing for the city as well", "start": 1417.48, "end": 1422.88}, {"text": "is we looked at you know the average Grant amounts within the operating grant program we also did a comparison of", "start": 1422.88, "end": 1429.799}, {"text": "Other M similar sized municipalities with similar size granting programs to look at the scale", "start": 1429.799, "end": 1437.279}, {"text": "of operating Grant GRS for Arts organizations in Kingston and that has also you know that as well as our goal", "start": 1437.279, "end": 1445.12}, {"text": "to embed equity and greater opportunity to access to the ccaf program that has", "start": 1445.12, "end": 1451.799}, {"text": "generated what is included in this report in front of this Committee in relation to maximum and minimum Grant", "start": 1451.799, "end": 1458.6}, {"text": "amounts um but I do take you know what you have what you have said in terms of", "start": 1458.6, "end": 1465.799}, {"text": "limits and maximum and caps to specific um granting programs especially for Arts", "start": 1465.799, "end": 1472.96}, {"text": "organizations and I think I can you know commit to taking this way coming out of this conversation to look at what kind", "start": 1472.96, "end": 1480.399}, {"text": "of flexibility or adaptability do we have to embed into this review that makes space within that program", "start": 1480.399, "end": 1488.44}, {"text": "depending on available budget and the and in alignment with the goals of of the CAF and and the municipality in", "start": 1488.44, "end": 1495.64}, {"text": "terms of where that strategic alignment and investment of funds needs to go um so I just that's a bit of context on it", "start": 1495.64, "end": 1502.919}, {"text": "um and how we sort of ended up here in this particular moment but I appreciate", "start": 1502.919, "end": 1508.279}, {"text": "and understand you know that there will be this this could or has the potential", "start": 1508.279, "end": 1513.399}, {"text": "to create some future challenges for larger institutions and arts organizations who are looking for that", "start": 1513.399, "end": 1519.679}, {"text": "growth and that that sort of larger investment um through the CAF", "start": 1519.679, "end": 1525.96}, {"text": "program great thanks so so much Danica and thank you Elena for that that question and your comments as well um", "start": 1526.76, "end": 1536.12}, {"text": "Nicole thank you um I I don't want to take up too much time because I know", "start": 1536.12, "end": 1541.84}, {"text": "I'll have more opportunities to chat about CAF um but I did also want to comment on the um on the amounts for the", "start": 1541.84, "end": 1549.84}, {"text": "creation and presentation for individual artist grants um I", "start": 1549.84, "end": 1554.919}, {"text": "do I do worry that you know if it's if it's to support not only creation but", "start": 1554.919, "end": 1560.399}, {"text": "also potentially presentation so creation and or presentation um and not", "start": 1560.399, "end": 1565.84}, {"text": "only individuals but also Duos and collectives I worry that a range of 3 to", "start": 1565.84, "end": 1572.84}, {"text": "6,000 or up to 3,000 and up to 6,000 uh may be insufficient for a lot", "start": 1572.84, "end": 1579.399}, {"text": "of artists um and I know that one of the issues we've had with CAF project grants", "start": 1579.399, "end": 1584.84}, {"text": "in the past is that there are certain industries that aren't well supported by", "start": 1584.84, "end": 1590.559}, {"text": "the current format of the project grants and I'm thinking specifically about uh musicians aren't well supported or or", "start": 1590.559, "end": 1599.2}, {"text": "traditionally very successful in the CAF project Grant stream um particularly if", "start": 1599.2, "end": 1605.159}, {"text": "they're not putting on like a a major concert series or something like that um", "start": 1605.159, "end": 1612.36}, {"text": "and videographers recently have seen a little bit more success or filmmakers have seen a little bit more success in", "start": 1612.36, "end": 1618.24}, {"text": "in recent years but also aren't exactly fitting into the current structure um and I I just feel that you", "start": 1618.24, "end": 1625.6}, {"text": "know 6,000 or or 3,000 for if you think about", "start": 1625.6, "end": 1631.159}, {"text": "a band trying to record an album um I also think about theater performers", "start": 1631.159, "end": 1636.2}, {"text": "trying to put on a production um or filmmakers who who have massive budgets I I worry that these", "start": 1636.2, "end": 1643.559}, {"text": "amounts aren't really sufficient to support a project", "start": 1643.559, "end": 1648.84}, {"text": "they would be more kind of adding on to a project there are some some industries", "start": 1648.84, "end": 1654.64}, {"text": "that I or um fields of practice that that could maybe do a full project with", "start": 1654.64, "end": 1659.919}, {"text": "with 3,000 or 6,000 but I worry that these amounts would be more yeah kind of patting an already supported project", "start": 1659.919, "end": 1666.44}, {"text": "than allowing artists to be able to execute a project in in its entirety um", "start": 1666.44, "end": 1672.159}, {"text": "so anyway that that's my comment is just that I I I feel those amounts in particular ideally should be a little", "start": 1672.159, "end": 1677.88}, {"text": "bit higher to make sure that we're hitting those marks of of effectively supporting a variet excuse me a variety", "start": 1677.88, "end": 1685.12}, {"text": "of fields of practice thanks Nicole um I really", "start": 1685.12, "end": 1691.12}, {"text": "appreciate that and I also just made a note that we may need to look at creation and presentation in relation to", "start": 1691.12, "end": 1697.48}, {"text": "the arts project stream um you know typically we've taken a with the CAF program we've taken the approach that", "start": 1697.48, "end": 1704.12}, {"text": "you can't apply for multiple CAF programs because we've had two project streams um that wasn't always the case", "start": 1704.12, "end": 1710.96}, {"text": "as I understand it with the CAF I do know that I think way way way back when", "start": 1710.96, "end": 1716.12}, {"text": "operating Grant recipients could apply for project grants as well as for sort of separate initiatives and and separate", "start": 1716.12, "end": 1722.159}, {"text": "separate projects and programming um but maybe we need to look at that creation and presentation stream in relation to", "start": 1722.159, "end": 1728.679}, {"text": "Arts projects as well because I think um you know it's an interesting conversation about creation and", "start": 1728.679, "end": 1735.76}, {"text": "presentation of a project which if that's sort of the if that is the stream", "start": 1735.76, "end": 1741.2}, {"text": "and how it's being defined then I do agree that that limit or that that range", "start": 1741.2, "end": 1746.76}, {"text": "is a little bit on the low side um specifically in relation to the presentation component um of it so I'll", "start": 1746.76, "end": 1754.399}, {"text": "take that away and maybe we can have a bit of a follow-up conversation to Cole especially since the Arts Council is is", "start": 1754.399, "end": 1759.72}, {"text": "a key partner um in the CAF program and and you know make sure that the final", "start": 1759.72, "end": 1764.76}, {"text": "recommendations again at least give us a bit of flexibility maybe it's not about set amounts for artists but it is again", "start": 1764.76, "end": 1772.96}, {"text": "more like projects and this maybe addresses um what councelor shaves has also been sharing with us in terms of a", "start": 1772.96, "end": 1780.64}, {"text": "concern around limiting the funds for an emerging artist and perhaps maybe it takes the approach of a range or a", "start": 1780.64, "end": 1786.88}, {"text": "maximum total that takes into consideration the variety of things that", "start": 1786.88, "end": 1792.36}, {"text": "may come forward from artists and their needs", "start": 1792.36, "end": 1797.2}, {"text": "that's great thanks Danica and thank you Nicole for that um question those comments um okay so if we don't have uh", "start": 1798.44, "end": 1805.919}, {"text": "any further questions from committee members I'll open uh the floor to", "start": 1805.919, "end": 1811.159}, {"text": "members of the public uh Allison do we have any questions um through you we do have one", "start": 1811.159, "end": 1817.64}, {"text": "member of the public with us online today just a reminder if you are online and would like to speak to this business", "start": 1817.64, "end": 1824.08}, {"text": "item please raise your hand it should be in the bottom right hand corner of your", "start": 1824.08, "end": 1829.96}, {"text": "screen I'm not seeing any movement hey great thank you um okay so", "start": 1830.2, "end": 1837.519}, {"text": "thank you so much janica for providing us with that report and for everyone's really uh important questions and", "start": 1837.519, "end": 1844.679}, {"text": "conversation I think this is a really exciting moment for CAF and for the Arts", "start": 1844.679, "end": 1850.399}, {"text": "community so looking really forward to seeing sort of the final report and um", "start": 1850.399, "end": 1856.399}, {"text": "next steps on that um so next we have the mayor's Arts Awards nominations", "start": 1856.399, "end": 1861.88}, {"text": "working group minutes uh would staff like to introduce this business item", "start": 1861.88, "end": 1868.399}, {"text": "also thanks Brian I'll actually turn it over to the chair of the committee which", "start": 1868.48, "end": 1873.799}, {"text": "is Nicole executive director of the KC thanks awesome thanks hello again thank", "start": 1873.799, "end": 1881.36}, {"text": "you um yeah so I guess I'll just give a a kind of brief overview of the the the", "start": 1881.36, "end": 1888.08}, {"text": "process that we went through and if anyone has questions uh of course please feel free to to jump in or ask them", "start": 1888.08, "end": 1894.679}, {"text": "afterwards um as you know this year we adjusted the format of the mayor's Arts Awards and the nominations working group", "start": 1894.679, "end": 1901.159}, {"text": "um so that now the executive director of the KAC in this case me um is the chair", "start": 1901.159, "end": 1907.84}, {"text": "of the subcommittee in an ex official capacity so I I supported by", "start": 1907.84, "end": 1913.88}, {"text": "facilitating um you know preparing the documents keeping in communication with committee members um and really just", "start": 1913.88, "end": 1919.76}, {"text": "helping keep that process going um so some highlights from the process uh we", "start": 1919.76, "end": 1926.12}, {"text": "held all the meetings over Zoom we had a shared Google drive with all of the information about the program including", "start": 1926.12, "end": 1933.32}, {"text": "an introductory presentation timeline and collaborative working documents that we use to move through the", "start": 1933.32, "end": 1940.159}, {"text": "program um as you may know those of you who are familiar with this process the subcommittee members are tasked with", "start": 1940.159, "end": 1946.039}, {"text": "independently researching potential nominees and documenting their research um in those shared documents and then", "start": 1946.039, "end": 1952.639}, {"text": "this year one of the things that we introduced was a public nominations process which was facilitated by the city of Kingston through their website", "start": 1952.639, "end": 1960.399}, {"text": "um and then the information was passed off to myself as chair so those were", "start": 1960.399, "end": 1965.639}, {"text": "added into that kind of research spreadsheet and the committee members were able to go through and review the", "start": 1965.639, "end": 1972.24}, {"text": "nominations and read through them um and in many cases Incorporated those public nominations into their own research and", "start": 1972.24, "end": 1979.399}, {"text": "their um sorry in all cases Incorporated them into their research but in many cases Incorporated them into their kind", "start": 1979.399, "end": 1985.24}, {"text": "of um top picks and presentations for nominees um we held three selection", "start": 1985.24, "end": 1992.12}, {"text": "meetings uh and discussion amongst the members was facilitated with the chair myself ensuring each member had a chance", "start": 1992.12, "end": 1998.72}, {"text": "to weigh in and ask questions at every stage in the process um and as I mentioned public nominations were", "start": 1998.72, "end": 2004.279}, {"text": "brought into discussion through members proposed nominees and then also by myself were applicable and relevant so", "start": 2004.279, "end": 2011.799}, {"text": "it was um you know was kind of a pilot year for that public nominations process", "start": 2011.799, "end": 2017.32}, {"text": "and I I I think personally I felt it it was integrated pretty seamlessly into", "start": 2017.32, "end": 2022.559}, {"text": "the process as I mentioned committee members referred to the public nominees but then also there were opportunities", "start": 2022.559, "end": 2028}, {"text": "throughout the discussion where um for example the committee may be talking about wanting to represent a certain", "start": 2028, "end": 2034.2}, {"text": "field of practice and then in my capacity as chair I was able to kind of refer to that document and say well we", "start": 2034.2, "end": 2039.72}, {"text": "have these nominees who were submitted by the public um who represent these interests that the committee is looking", "start": 2039.72, "end": 2045.679}, {"text": "for for consideration um another thing we did this year was we added a score sheet", "start": 2045.679, "end": 2051.398}, {"text": "just to help members assess um candidates alignment with the awards", "start": 2051.399, "end": 2056.638}, {"text": "criteria it was not a selection tool but more of a discussion tool um that was", "start": 2056.639, "end": 2062.398}, {"text": "provided uh at the uh because the committee desired it um but again we it wasn't kind of of a a top scoring system", "start": 2062.399, "end": 2069.919}, {"text": "it was more just a grounding uh grounding point for the discussions and um the reason we don't I", "start": 2069.919, "end": 2077.32}, {"text": "you know we didn't want to use it as a selection tool is that in my opinion um", "start": 2077.32, "end": 2082.839}, {"text": "and I think that I would would say the committee agrees that the scoring sheet doesn't always allow us", "start": 2082.839, "end": 2088}, {"text": "to um take everything into consideration and particularly thinking about like the", "start": 2088, "end": 2093.358}, {"text": "city's idea lens and really making sure Equity is embedded in the selections um and that were representing different", "start": 2093.359, "end": 2099.4}, {"text": "fields of practice and things like that um but it was a useful tool and we found it helpful um other than that just a few", "start": 2099.4, "end": 2107.04}, {"text": "other highlights we had an overview of the program introductory meeting um at the top of each selection meeting we", "start": 2107.04, "end": 2113.359}, {"text": "began with a refresher on the terms of reference and the specific program goals", "start": 2113.359, "end": 2118.64}, {"text": "we found it was helpful to kind of start with Creator but then shift over to Arts champion and then move back to creator", "start": 2118.64, "end": 2125.16}, {"text": "for the final meeting and and our selections um and then sorry I'm just", "start": 2125.16, "end": 2132.04}, {"text": "kind of scrolling through here yeah that that's more or less the process um I also included at the end of the minutes", "start": 2132.04, "end": 2138.32}, {"text": "some program some um notes from our program discussion so some of the key", "start": 2138.32, "end": 2144.16}, {"text": "items that came up that were of interest to the committee um was there was a lot of discussion around if there should be", "start": 2144.16, "end": 2150.44}, {"text": "specific eligibility criteria with regards to um Geographic eligibility or", "start": 2150.44, "end": 2155.64}, {"text": "how we Define a Kingston based artist um noting that a lot of artists who are", "start": 2155.64, "end": 2161.599}, {"text": "Kingston based and who operate within the city of Kingston may move into neighboring", "start": 2161.599, "end": 2167.079}, {"text": "communities uh largely for affordability and also just you know sometimes for", "start": 2167.079, "end": 2172.48}, {"text": "space but they really are very much a part of Kingston itself so there was there was just a lot of discussion", "start": 2172.48, "end": 2178}, {"text": "around that and thoughts that perhaps that kind of Eligibility criteria could", "start": 2178, "end": 2183.24}, {"text": "be defined in the process um there's discussion of the event location", "start": 2183.24, "end": 2188.8}, {"text": "um and the event format in terms of recipients having a bit more preparation ahead of the event um but that's", "start": 2188.8, "end": 2195}, {"text": "something we we already were had noted from last year and and that's part of", "start": 2195, "end": 2200.04}, {"text": "the logic behind myself stepping into the role of chair is that as the Ed of", "start": 2200.04, "end": 2206.359}, {"text": "the Kingston Arts Council I have the ability to kind of guide the process from nominations through Communications", "start": 2206.359, "end": 2212.68}, {"text": "with the recipients development of the profile videos and then leading right up to the event um so hopefully that means", "start": 2212.68, "end": 2218.8}, {"text": "we'll have a very seamless uh process this", "start": 2218.8, "end": 2223.839}, {"text": "year um we also discuss ways in which the event could be tailored to recipients and how the environment should be set up to ensure the", "start": 2223.839, "end": 2230.16}, {"text": "recipients and their communities feel welcome um thinking about what protocols should be considered or if we could do", "start": 2230.16, "end": 2235.72}, {"text": "things like having a smudging ceremony uh there's also some discussion about Communications so the committee", "start": 2235.72, "end": 2242.72}, {"text": "felt the recipients shouldn't be announced in advance in this particular case um but that we could could ease up", "start": 2242.72, "end": 2249.24}, {"text": "the restrictions on recipients being able to talk to other people about the", "start": 2249.24, "end": 2255.16}, {"text": "fact that they won the award and invite you know their friends and Community to the award so we instead just have a", "start": 2255.16, "end": 2260.52}, {"text": "strict ban on social media promotion um and then there were some suggestions including allowing the recipients to", "start": 2260.52, "end": 2267.56}, {"text": "provide a list to myself in my capacity as chair of folks they would like to invite anonymously so I can send out", "start": 2267.56, "end": 2274.079}, {"text": "direct personal invitations on behalf of the recipients um as well as direct Outreach and", "start": 2274.079, "end": 2279.8}, {"text": "targeted marketing to relevant Community groups um and some uh teaser photos may", "start": 2279.8, "end": 2286.079}, {"text": "be shared from K KAC over social media in the next little bit and then just", "start": 2286.079, "end": 2292.839}, {"text": "final uh thoughts from the committee with regards to the public nominations process we felt I think overall that it", "start": 2292.839, "end": 2300.359}, {"text": "worked very well and did a really good job of supporting the committee in their research and making sure that the public", "start": 2300.359, "end": 2307.04}, {"text": "had voice in The Selection process or in the nominations process rather um two", "start": 2307.04, "end": 2312.44}, {"text": "things I would note is that it could be helpful to clarify that it's not a a public voting process um but rather", "start": 2312.44, "end": 2319.92}, {"text": "specifically a nominations process and then that nominations ideally should come from", "start": 2319.92, "end": 2326.28}, {"text": "other members of the public um because it speaks to the artist impact on their", "start": 2326.28, "end": 2332.04}, {"text": "Community or the organizations rather um I think I'll leave it there", "start": 2332.04, "end": 2337.56}, {"text": "that's kind of my brief overview of the process that we went through this year and the um thoughts and suggestions from the", "start": 2337.56, "end": 2345.48}, {"text": "committee that I wanted to give voice to um yeah and I think I just one final", "start": 2345.48, "end": 2352.079}, {"text": "note for myself I guess I would just say that the the new the new structure and the the", "start": 2352.079, "end": 2359.56}, {"text": "changes that we implemented this year from my perspective seemed to work um very well with the nominations process I", "start": 2359.56, "end": 2366.599}, {"text": "know Elena was there um in terms of who's in attendance today but I'd like", "start": 2366.599, "end": 2372.2}, {"text": "to hope that the committee would agree and uh it it felt like a really positive discussion and was a really exciting", "start": 2372.2, "end": 2378.48}, {"text": "project to work on so I'll leave it there thank you that's great thanks so much Nicole", "start": 2378.48, "end": 2385.16}, {"text": "it was really exciting to read about you know the process especially because it a lot of changes were made this year and I", "start": 2385.16, "end": 2391.16}, {"text": "think that's really fantastic that they are conducive to the the awards program and um my one question is when is the", "start": 2391.16, "end": 2399.92}, {"text": "event scheduled yet because I know it's typically in November um is it going to be a little", "start": 2399.92, "end": 2405.04}, {"text": "later this year I can jump in because this is sort of on me um just from a it's really been", "start": 2405.04, "end": 2413.52}, {"text": "a a capacity conversation and just navigating the transition for the mayor's Arts Awards working more closely", "start": 2413.52, "end": 2419.839}, {"text": "with the Kingson Arts Council and wanting to make sure that we gave ourselves the time to go through the nominations process and you know", "start": 2419.839, "end": 2426.48}, {"text": "facilitate this new way we are going to be hosting it in the new year so we've done this before um I believe just once", "start": 2426.48, "end": 2433.839}, {"text": "but we are going to host it sort of in the first in q1 um ideally in January um", "start": 2433.839, "end": 2440.24}, {"text": "so that we just make sure we can complete the project get through what we need to get through and then recognize", "start": 2440.24, "end": 2445.56}, {"text": "the recipients uh in the new year so stay tuned there will be a save the date sent out um but that is the the plan", "start": 2445.56, "end": 2452.28}, {"text": "right now that's great awesome thanks for thanks for", "start": 2452.28, "end": 2457.88}, {"text": "context um does anyone uh else have any questions regarding um the mayor's Arts Awards or", "start": 2457.88, "end": 2465.44}, {"text": "the minutes no oh", "start": 2465.44, "end": 2470.838}, {"text": "Alicia um yes I'd be curious to know and I I'm not sure if you can disclose this here how um successful the public", "start": 2472.079, "end": 2480.28}, {"text": "nomination process was in terms of number of nominations that you", "start": 2480.28, "end": 2485.52}, {"text": "received um and uh yeah I guess that's that's my", "start": 2485.52, "end": 2492.24}, {"text": "only question yeah um I would say it was very", "start": 2492.24, "end": 2498.88}, {"text": "successful uh we did receive a lot of nominations I don't I don't know if I'm able to share how many we received um", "start": 2498.88, "end": 2506.68}, {"text": "yeah um I don't know if I have information off the top of my head U I", "start": 2506.68, "end": 2512.72}, {"text": "will check that out while I'm talking but um I would say it was really", "start": 2512.72, "end": 2517.96}, {"text": "successful we received a lot of nominations they they varied in in their", "start": 2517.96, "end": 2523.359}, {"text": "format but they were really impactful some of some of the nominations in particular were really beautifully", "start": 2523.359, "end": 2528.48}, {"text": "written and made quite a quite a wonderful case for the nominees um and I also would note that they I know I kind", "start": 2528.48, "end": 2535.96}, {"text": "of said this in my um review of the minutes but I think they were really integrated very well by", "start": 2535.96, "end": 2543.359}, {"text": "the committee members and and really impacted the committee members res search and in many cases we saw um", "start": 2543.359, "end": 2552.64}, {"text": "multiple public nominees make it into the committee members um kind of top candidates that they were", "start": 2552.64, "end": 2559.64}, {"text": "presenting sorry I'm just we had um around 60 nominees or", "start": 2559.64, "end": 2568.8}, {"text": "nominations submitted wow that's incredible that's", "start": 2568.8, "end": 2574.559}, {"text": "that's really great yeah awesome um okay are does anyone", "start": 2574.559, "end": 2580.359}, {"text": "else uh from the committee have any questions thanks Alicia for inquiring about that um okay I'll just uh ask if", "start": 2580.359, "end": 2589.079}, {"text": "there's any questions from the members of the", "start": 2589.079, "end": 2593.318}, {"text": "public through you um there is still one member of the public with us online if", "start": 2594.48, "end": 2600.16}, {"text": "you're online with us today and would like to speak to this business item please raise your hand in the bottom right hand corner of your screen", "start": 2600.16, "end": 2608.559}, {"text": "not seeing any movement he great thanks Allison um okay", "start": 2608.559, "end": 2614.68}, {"text": "with that uh could I please have a mover and seconder to receive the minutes for", "start": 2614.68, "end": 2619.76}, {"text": "the mayor's Arts Awards 2024 subcommittee thanks ARA moved by ARA and", "start": 2619.76, "end": 2626.68}, {"text": "seconded by Elena um all in favor awesome that is carried thank you", "start": 2626.68, "end": 2635.359}, {"text": "okay moving on there are no motions today or notices of motions uh is there", "start": 2635.359, "end": 2640.88}, {"text": "any other business okay seeing none uh there's no", "start": 2640.88, "end": 2647.92}, {"text": "correspondence and the date of the next meeting uh for this committee will be", "start": 2647.92, "end": 2653.079}, {"text": "determined and with that uh we can move to a journ so can I have a mover please", "start": 2653.079, "end": 2660.4}, {"text": "Nicole move by Nicole thank you and second by Les thank you all in favor of", "start": 2660.4, "end": 2667.72}, {"text": "adjournment", "start": 2667.72, "end": 2670.72}]