[{"text": "e e", "start": 28.96, "end": 32.96}, {"text": "okay yeah good evening I'd like to call to order the meeting of the committee adjustment for November 20th", "start": 63.719, "end": 69.72}, {"text": "2024 uh committee members in attendance this evening are Kevin antonitis Danielle Collins Fabia Belling and", "start": 69.72, "end": 78.119}, {"text": "myself Adam 's head Committee Member Dylan Bailey senses regrets but he may", "start": 78.119, "end": 83.479}, {"text": "be joining us later in the meeting staff members present this evening are Walter basic deputy director of planning Terry", "start": 83.479, "end": 89.28}, {"text": "da Edward WS supervisor of planning deara aarden administrative", "start": 89.28, "end": 96.36}, {"text": "coordinator live streaming members of the public", "start": 97.159, "end": 101.68}, {"text": "advis okay live streaming members of the public are advised that our meetings are live streamed by the town of Grimsby", "start": 105.52, "end": 111.119}, {"text": "individuals and media may be audibly or video recorded during the meeting as a reminder all electronic devices are to be in silent mode during our committee", "start": 111.119, "end": 117.56}, {"text": "meeting the purpose of the application and the relative correspondence will be heard following which the applicant will give the opportunity to address the", "start": 117.56, "end": 123.6}, {"text": "application any person concerned with the application will then be given opportunity to speak at the conclusion of the discussion the committee will", "start": 123.6, "end": 129.56}, {"text": "render a decision and advise of any applicable conditions copies of decisions will be mailed to the applicant or agent and to any other", "start": 129.56, "end": 136.64}, {"text": "person who files a written request to request a cofy the decision please email dehara ofin secretary treasurer at cea", "start": 136.64, "end": 144.319}, {"text": "grinby doca the applicant the town of grinby the minister or a specified person or public body has a right to to", "start": 144.319, "end": 150}, {"text": "appeal either the decision itself or the conditions of consent to the Ontario line tributal within 20 days of the date", "start": 150, "end": 155.76}, {"text": "of giving notice under subsection 17 is completed for a consent application and within 20 days of the DAT of decision", "start": 155.76, "end": 162.28}, {"text": "for a minor variance application specified persons and certain public bodies include Public Utilities but do", "start": 162.28, "end": 168.239}, {"text": "not include an individual or Community Association everyone present will be given an opportunity to comment on the", "start": 168.239, "end": 173.68}, {"text": "applications being heard please address your comments and questions to the chair each participant will be provided 5", "start": 173.68, "end": 179.239}, {"text": "minutes to speak speak each each participant may speak only once if you hear", "start": 179.239, "end": 184.44}, {"text": "your comment presented by someone else please Not Duplicate the remarks when you are called we ask you to state your", "start": 184.44, "end": 190.84}, {"text": "name and address for the record agencies commenting on applications May request that certain conditions be imposed", "start": 190.84, "end": 196.959}, {"text": "voicing objections to these conditions will not adversely affect the committee's decision all members of the committee have viewed the properties on", "start": 196.959, "end": 202.64}, {"text": "the agenda tonight are familiar with the lands that are subject to the applications is there any members of the", "start": 202.64, "end": 207.879}, {"text": "committee have a um any interest with respect to the applications before us this", "start": 207.879, "end": 213.08}, {"text": "evening seeing none is there any withdrawal or no okay Zero have", "start": 213.08, "end": 220.879}, {"text": "committee members had the opportunity to review the minutes of October 15 2024 okay I have a motion", "start": 220.879, "end": 227.519}, {"text": "here moved by Dan seconded by Kevin resolved that the minutes of the meeting held on October 15 2024 be approved all", "start": 227.519, "end": 234.48}, {"text": "those in favor say I raise your hand POS if any that's carried", "start": 234.48, "end": 241.72}, {"text": "so we have three applications for us tonight the first one is 83624 for 14 Teeter Place", "start": 246.079, "end": 253.959}, {"text": "Nora thank you Mr chair let me just get the presentation", "start": 253.959, "end": 262.919}, {"text": "up okay so the purpose of this application is to construct a single family dwelling", "start": 264.96, "end": 271.039}, {"text": "uh and the variances requested are to permit a minimum sidey yard setback of9", "start": 271.039, "end": 276.08}, {"text": "M whereas 1.8 m is required and to permit a maximum building depth of 21.4", "start": 276.08, "end": 282.88}, {"text": "4 M whereas 20 m is required this is um an image of the site", "start": 282.88, "end": 289.72}, {"text": "plan which was circulated along with the notice of", "start": 289.72, "end": 294.479}, {"text": "hearing and um this is a an image of the neighborhood for", "start": 295.36, "end": 302.08}, {"text": "context these are the current conditions on", "start": 303.28, "end": 307.96}, {"text": "site and uh this is what is proposed on site so you have you have uh some images", "start": 308.88, "end": 315.479}, {"text": "of the elevations and uh these are the agencies", "start": 315.479, "end": 321.88}, {"text": "that have provided uh commends and I will summarize those comments for you", "start": 321.88, "end": 326.919}, {"text": "now um so the planning staff have reviewed the application in the context of the four tests set out under section", "start": 326.919, "end": 334.08}, {"text": "45 of the planning act and are of the opinion that the minor variance meets the intent of the official plan and", "start": 334.08, "end": 340.36}, {"text": "Zoning by law is appropriate for the development of the lands and is minor in nature Public Works staff have no", "start": 340.36, "end": 347.8}, {"text": "commments and one condition that is Town staff will require lotg grading and drainage plan demonstrating that storm", "start": 347.8, "end": 355}, {"text": "water runoff will not negatively impact nor rely upon neighboring property", "start": 355, "end": 360.44}, {"text": "the plan shall include all proposed downspout discharge locations all Hardscape surfaces such as driveways", "start": 360.44, "end": 367.599}, {"text": "walkways patios Etc and all physical features including hydrant decks etc for", "start": 367.599, "end": 374.08}, {"text": "both existing and proposed the plan shall also note the location of the existing services that is water sanitary", "start": 374.08, "end": 381.319}, {"text": "and storm to property line and the extension of services to the building phase nagara region and the uh npca have", "start": 381.319, "end": 389.72}, {"text": "had no comments and back to you Mr chair okay thank you very much is the agent or", "start": 389.72, "end": 395.44}, {"text": "the applicant want to come to give your name and address and yep V", "start": 395.44, "end": 402.56}, {"text": "thanks just anything to add right here all", "start": 402.56, "end": 409.24}, {"text": "right all right there we go Mr chair members of the committee staff uh", "start": 409.24, "end": 415.4}, {"text": "forgive me my voice is a little horse I'm just getting over that thing that's going around the everyone's catching um", "start": 415.4, "end": 421.56}, {"text": "I'm here to answer any questions that you might have with respect to the submitted require submitted", "start": 421.56, "end": 428.4}, {"text": "application okay thank you any questions from the", "start": 428.4, "end": 432.919}, {"text": "committee seeing none is there anyone in the audience that wishes to speak to this", "start": 433.68, "end": 439.479}, {"text": "application seeing none does the committee have a uh motion on this", "start": 441.08, "end": 446.68}, {"text": "application and the reasons therefore go go ahead thank you Mr chair uh I find it resolved that minor", "start": 446.68, "end": 452.879}, {"text": "variance application a 3624 for 14 terer place to permit a minimum sidey yard", "start": 452.879, "end": 459.039}, {"text": "setback of .9 M whereas 1.8 m is required as per section 7.2 table 11 in", "start": 459.039, "end": 465.72}, {"text": "zoning bylaw 1445 as amended and to permit a maximum building depth of 21.4", "start": 465.72, "end": 471.919}, {"text": "4 M whereas 20 m is required as per section 7.2 table 11 in zoning bylaw", "start": 471.919, "end": 478.56}, {"text": "1445 as amended be approved with conditions and uh the condition is that", "start": 478.56, "end": 484.44}, {"text": "town staff require a lot grading and drainage drainage plan demonstrating that storm water runoff will not", "start": 484.44, "end": 490.199}, {"text": "negatively impact nor rely upon neighboring properties the plan shall include all proposed downspout discharge", "start": 490.199, "end": 496.599}, {"text": "locations all Hardscape surfaces such as driveways walkways patios Etc and all", "start": 496.599, "end": 501.96}, {"text": "physical features including hydrants decks etc for both existing and proposed", "start": 501.96, "end": 507}, {"text": "the plan shall also note the location of the existing Services water sanitary storm to uh property line and the", "start": 507, "end": 514.68}, {"text": "extension of services to the building face and my reasons is that it meets the four tests outlined in the uh notes by", "start": 514.68, "end": 522.159}, {"text": "the town staff okay thank you very much we have a second dra on", "start": 522.159, "end": 528.399}, {"text": "that yep I can second that okay", "start": 528.68, "end": 533}, {"text": "thanks so move by uh Dan and second by Kevin that the application be approved", "start": 535, "end": 540.32}, {"text": "with conditions all those in favor say I raise your hand post if any so your", "start": 540.32, "end": 545.92}, {"text": "application approved it was subject to a 20-day appeal period before it comes final and binding thank", "start": 545.92, "end": 553.6}, {"text": "you so our next application is 8 37-24 for 76 Main Street West deara", "start": 563.079, "end": 570.16}, {"text": "thank you Mr", "start": 570.16, "end": 572.8}, {"text": "chair so the purpose of this application is to legalize the use of the basement and first story of the building as a", "start": 577.36, "end": 584.2}, {"text": "daycare and the variance requested is to permit the daycare use in the basement and first story of the building whereas", "start": 584.2, "end": 591.32}, {"text": "a daycare use is only permitted at or above the Second Story this is um an image of the site", "start": 591.32, "end": 597.959}, {"text": "plan which was circulated along with the notice of", "start": 597.959, "end": 602.399}, {"text": "hearing this is an image of the neighborhood for context and the daycare location is um", "start": 603.44, "end": 611.12}, {"text": "at the back uh here um this is um an image of the", "start": 611.12, "end": 618.279}, {"text": "current conditions on site and these are the agencies that", "start": 618.279, "end": 625.04}, {"text": "have uh offered comments and I will summarize those comments for you now so planning staff have reviewed the", "start": 625.04, "end": 630.92}, {"text": "application in the context of the four tests set out under sections 45 of the planning act and of the opinion that the", "start": 630.92, "end": 636.68}, {"text": "minor variance meets the intent of the official plan and Zoning by law is appropriate for the development of the", "start": 636.68, "end": 643.079}, {"text": "lands and is minor in nature provided the condition is met the condition is that no changes are made to the site", "start": 643.079, "end": 650}, {"text": "resulting in the removal or alteration of parking loading or Garbage facilities", "start": 650, "end": 655.32}, {"text": "or other development Public Works staff have no commments or conditions um npca", "start": 655.32, "end": 662.48}, {"text": "commented to say that as no flooding or erosion concerns are associated with", "start": 662.48, "end": 667.959}, {"text": "this building the npca would offer no objections to the minor varians to permit the usage conversion the npca", "start": 667.959, "end": 675.36}, {"text": "cautions that interior Renovations require permit from our officers at this", "start": 675.36, "end": 680.639}, {"text": "address the region commented that a daycare use is considered an institution use in accordance with o regulation 153", "start": 680.639, "end": 689.44}, {"text": "304 the town's Chief Building official should be satisfied that the site condition is appropriate for an", "start": 689.44, "end": 695.36}, {"text": "Institutional use given the sites used for commercial purposes Regional staff", "start": 695.36, "end": 700.56}, {"text": "differ to the CBO as to whether a record of site condition is required um yeah and back to you Mr", "start": 700.56, "end": 708.32}, {"text": "chair okay thank you very much is the applicant or agent for the property here yes they're online", "start": 708.32, "end": 715.88}, {"text": "okay yes sir my name is Adil Gil I'm the owner of the property and I'm I'm here", "start": 715.88, "end": 722.079}, {"text": "if you have any questions and I'd be happy to answer them okay thanks you just State your address for the record", "start": 722.079, "end": 727.88}, {"text": "please it's 76 Main Street Grimsby Ontario sir okay thank you any questions", "start": 727.88, "end": 735.56}, {"text": "or comments from the committee seeing none is there anyone", "start": 735.56, "end": 741.199}, {"text": "from the public that wishes to speak to the application seeing none do I have a", "start": 741.199, "end": 747.92}, {"text": "motion on this application the reason therefore I can do this one okay go", "start": 747.92, "end": 753.72}, {"text": "ahead Mr chair I'll move that uh resolve that minor variance application a 3724", "start": 753.72, "end": 758.839}, {"text": "for 76 Main Street West to permit the daycare use in the basement in the first story of the building whereas the daycare use is only permitted at or", "start": 758.839, "end": 765.399}, {"text": "above the second story as per section 811 table 2 in zoning by 1445 is amended", "start": 765.399, "end": 771.88}, {"text": "be approved with conditions the conditions were as follows suggested as follows uh that no changes are made to", "start": 771.88, "end": 778.12}, {"text": "the site resulting in the room removal or alteration of parking loading or Garbage facilities or other development the reasons being they meet the four", "start": 778.12, "end": 784.959}, {"text": "tests as outlined in the planning act okay thank you do have a second on this motion", "start": 784.959, "end": 792}, {"text": "Favia any further discussion on this motion seeing none all those in favor to", "start": 792, "end": 797.56}, {"text": "say I raise your hand oppose if any so the application was approved sir and", "start": 797.56, "end": 802.92}, {"text": "it's subject to a 20-day um appeal period for it becomes final ining thank you thank you very much sir", "start": 802.92, "end": 810.519}, {"text": "we highly appreciate it thank you", "start": 810.519, "end": 813.88}, {"text": "sir so our next and final application tonight is uh b07 d24 for 624 Rich Road", "start": 819.959, "end": 826.88}, {"text": "West deara thank you Mr chair", "start": 826.88, "end": 833.959}, {"text": "um okay so the purpose of this application is to adjust the lot lines", "start": 837.44, "end": 843.12}, {"text": "uh boundaries onto existing Lots by severing 45 hectares of land shown as", "start": 843.12, "end": 850.399}, {"text": "parcel 1 in the figure and retain 10.32 hectares of land shown as parcel three", "start": 850.399, "end": 856.839}, {"text": "in the figure um on the next slide that is uh 614 Ridge Road West is shown as parcel", "start": 856.839, "end": 864.399}, {"text": "two in the attached figure the retained lands and the adjacent land are proposed", "start": 864.399, "end": 869.959}, {"text": "to be merged resulting in a combined 10858 hectare", "start": 869.959, "end": 876.92}, {"text": "lot this is um an image of the site plan which was circulated along with the", "start": 878.12, "end": 883.56}, {"text": "notice of hearing this is an a picture of the", "start": 883.56, "end": 888.759}, {"text": "neighborhood for context and this is um the current", "start": 888.759, "end": 896.16}, {"text": "conditions on site these are the agencies that have uh", "start": 896.16, "end": 904.24}, {"text": "responded and I will summarize the commments for you now planning staff have no objections to the approval of", "start": 904.24, "end": 910.519}, {"text": "the consent application as long as uh two conditions are met uh that the address change fee be", "start": 910.519, "end": 917.12}, {"text": "submitted to the town of Grimsby for municipal addressing to be assigned to the severed lot that an opinion letter", "start": 917.12, "end": 923.8}, {"text": "from the applicants legal representative confirming that the lands of parcel 2 and parcel 3 have merged to be provided", "start": 923.8, "end": 930.44}, {"text": "to the town the opinion letter shall include any new legal descriptions and", "start": 930.44, "end": 936.04}, {"text": "uh pins Public Works staff have a few comments and uh one condition the", "start": 936.04, "end": 941.959}, {"text": "comments are the applicant shall be advised that a proposed lot grading and drainage plan will be required at the", "start": 941.959, "end": 947.639}, {"text": "time of building permit application for the future single detached dwelling on the severed lands for review and", "start": 947.639, "end": 954.199}, {"text": "approval by Town staff the applicant shall be advised that an entrance permit", "start": 954.199, "end": 959.279}, {"text": "will be required to construct any future driveway access onto Ridge Road West for", "start": 959.279, "end": 965.519}, {"text": "review and approval by Town staff and the condition they have is that town staff will require a topographic survey", "start": 965.519, "end": 972.88}, {"text": "showing the existing Contours and elevations for the lots and surrounding area to the satisfaction of town", "start": 972.88, "end": 979.68}, {"text": "staff the region has the following comment NEC staff are satisfied that the", "start": 979.68, "end": 985}, {"text": "application conforms to NEP policies and subject to the following in conditions", "start": 985, "end": 990.759}, {"text": "that a new cage system permit is applied for and installed meeting current building code requirements to service", "start": 990.759, "end": 997.36}, {"text": "the new dwelling on one acre parcel that the development permit", "start": 997.36, "end": 1004.319}, {"text": "contain the following archaeological warning Clause should deeply buried archaeological remains or resources be", "start": 1004.319, "end": 1011.399}, {"text": "found during construction activities all activities impacting archaeological resources must cease immediately and the", "start": 1011.399, "end": 1018.88}, {"text": "opponent must notify the archology programs unit of the ministry of citizenship and multiculturalism and", "start": 1018.88, "end": 1025.038}, {"text": "contact a licensed archeologist to carry out an archaeological assessment in accordance with the Ontario Heritage Act", "start": 1025.039, "end": 1033.079}, {"text": "and the standards and guidelines for consultant archaeologists in the event that human remains are encountered during", "start": 1033.079, "end": 1039.48}, {"text": "construction all activities must cease immediately and the Niagara Regional Police as well as the uh cemeteries", "start": 1039.48, "end": 1047.12}, {"text": "regulation unit of the ministry of public and business services delivery must be contacted in situations where", "start": 1047.12, "end": 1053.919}, {"text": "human remains are associated with archaeological resources the ministry of citizenship and multiculturalism should", "start": 1053.919, "end": 1060.6}, {"text": "also be notified to ensure that the site is not subject to unlicensed alterations which would be a", "start": 1060.6, "end": 1067.4}, {"text": "contravention of the Ontario Heritage act and finally the npca says for the", "start": 1067.4, "end": 1073.6}, {"text": "boundary adjustment um as no New Lots will be created the npca offers no objections", "start": 1073.6, "end": 1080.44}, {"text": "back to you Mr chair okay thank you I see you got staff at the podium you want to offer some comment yeah thank you", "start": 1080.44, "end": 1087.12}, {"text": "through chair I just need to make one correction uh the second condition that was requested um in the staff", "start": 1087.12, "end": 1095.48}, {"text": "memo um the condition reads that um uh", "start": 1095.48, "end": 1100.679}, {"text": "the lots have been merged or the lands have been merged it should say that the lands will merge because we can't clear", "start": 1100.679, "end": 1107.2}, {"text": "the condition until the condition needs to be cleared before we can divide the", "start": 1107.2, "end": 1113.559}, {"text": "landens it's just the order of uh operation okay perfect um Walter sorry I", "start": 1113.559, "end": 1120.799}, {"text": "have a question to should the um four uh conditions that we usually have for lot", "start": 1120.799, "end": 1127.2}, {"text": "severances apply to this one as well okay yes absolutely there's standard", "start": 1127.2, "end": 1132.84}, {"text": "conditions are clerical and administrative y", "start": 1132.84, "end": 1140.039}, {"text": "yeah just we're going to get those conditions just one", "start": 1141.32, "end": 1145.158}, {"text": "second okay so these are the four conditions uh for the lot Severance uh", "start": 1162.4, "end": 1168.039}, {"text": "that the applicant provide us the secretary treasurer with deeds in triplicate for conveyance of the subject", "start": 1168.039, "end": 1173.32}, {"text": "parcel a registerable legal description of the uh subject parcel together with a", "start": 1173.32, "end": 1179}, {"text": "copy of the deposited reference plan if applicable for the issuance of the certificate of", "start": 1179, "end": 1184.36}, {"text": "consent that the final certificate fee payable to the town of Grimsby be submitted to the secretary", "start": 1184.36, "end": 1191.08}, {"text": "treasurer that all conditions of consent be fulfilled within 2 years from the date of the notice of decision pursuant", "start": 1191.08, "end": 1197.88}, {"text": "to subsection 5341 of the planning act failing which this consent shall be", "start": 1197.88, "end": 1203.36}, {"text": "deemed to be refused and finally subsection 30 or5 of", "start": 1203.36, "end": 1208.44}, {"text": "section 50 of the planning act RSO 1990 shall apply to any subsequent conveyance", "start": 1208.44, "end": 1214.28}, {"text": "or transaction involving the severed land thank you okay thank you is the", "start": 1214.28, "end": 1219.96}, {"text": "applicant or agent here and wishes to speak to the application thanks yeah just come the podium and just give your name and address for the record please", "start": 1219.96, "end": 1228.799}, {"text": "and if you have any comments on of the conditions we appreciate that too thanks yeah uh my name is Mark prey 1 152 rid", "start": 1229.4, "end": 1237.36}, {"text": "Road West and Grimsby Mr chair members of the committee staff uh thank you for the review application I do have a", "start": 1237.36, "end": 1242.919}, {"text": "question so if I understand the the boundary adjustment has some minor", "start": 1242.919, "end": 1249.12}, {"text": "conditions around it which we just read and then the other conditions were around constructing a dwelling on that 1", "start": 1249.12, "end": 1256.32}, {"text": "acre parcel is that correct yeah just as I read out from the", "start": 1256.32, "end": 1263.039}, {"text": "comments from the agencies sure okay yeah that was uh just really my only my only two questions on that so any", "start": 1263.039, "end": 1270.32}, {"text": "questions for me is there any questions for the from the committee to the", "start": 1270.32, "end": 1276.039}, {"text": "delegate seeing none thank you sir is there anyone from the audience that wishes to speak regards this", "start": 1277, "end": 1285.039}, {"text": "application seeing none is there a motion from the committee on the dispositions application the reasons", "start": 1285.64, "end": 1292.72}, {"text": "therefore faia go", "start": 1297.84, "end": 1301.44}, {"text": "ahead there we go so yeah go ahead SE yeah sorry to", "start": 1309, "end": 1314.76}, {"text": "interrupt um the the one condition um from the region or the conditions from", "start": 1314.76, "end": 1320.32}, {"text": "the region uh reference conditions of a development permit with the nagar Garment commission they shouldn't be", "start": 1320.32, "end": 1326.6}, {"text": "condition I I want to make sure there isn't a confusion that those conditions are requested as a condition of the", "start": 1326.6, "end": 1332.32}, {"text": "consent they're they're they're going to be requested as a condition of the development permit yeah and they can't", "start": 1332.32, "end": 1338.96}, {"text": "be implemented through the consent process anyway cuz it um they can't be implemented until after uh the", "start": 1338.96, "end": 1345.84}, {"text": "construction begins anyway thank you okay thank you", "start": 1345.84, "end": 1351.72}, {"text": "sorry council members I need all those conditions um I need them clarified I", "start": 1353, "end": 1359.08}, {"text": "have the ones on the back here so how am I reading this", "start": 1359.08, "end": 1364.279}, {"text": "off well we can read you can read read them oute again if you want or you can just yeah do you need the conditions to", "start": 1364.279, "end": 1371.6}, {"text": "be repeated sir or are you pretty clear on them I think I'm pretty clear the the", "start": 1371.6, "end": 1377.24}, {"text": "boundary Readjustment has a set of conditions around and then", "start": 1377.24, "end": 1382.32}, {"text": "and then there's as as just was mentioned there's conditions for development right yeah no actually the", "start": 1382.32, "end": 1389.919}, {"text": "would be the standard sort of consent uh just showing that you have to produce the legal paperwork and everything like", "start": 1389.919, "end": 1395.84}, {"text": "that just to satisfy that the as staff stated the the conditions related to", "start": 1395.84, "end": 1402.039}, {"text": "development or have to do with the nag start commission nothing with us so very good okay perfect okay okay so I'd like", "start": 1402.039, "end": 1410.919}, {"text": "to have it resolved that consent application b07 d24 for 624 Ridge Road", "start": 1410.919, "end": 1417.919}, {"text": "West to adjust the lot lines boundaries on two existing Lots by", "start": 1417.919, "end": 1423.08}, {"text": "severing 45 hect acres of land shown as parcel one in the figure attached and", "start": 1423.08, "end": 1430.96}, {"text": "retain Point uh 10.32 hect acres of land shown as parcel 3 in the figure attached", "start": 1430.96, "end": 1439.32}, {"text": "614 Ridge Road West is shown as parcel two in the attached figure the retained", "start": 1439.32, "end": 1444.88}, {"text": "lands and the ad adjacent lands are proposed to be merged resulting in a combined", "start": 1444.88, "end": 1451.919}, {"text": "10.85 eight hectacre lot this be approved with", "start": 1451.919, "end": 1459.76}, {"text": "conditions um and the conditions are as follows you don't have to read them out if you don't want to great thanks", "start": 1461.24, "end": 1468.96}, {"text": "save save some time off the hook so I I am move that this be carried and", "start": 1468.96, "end": 1475.12}, {"text": "approved with conditions okay thank you is there a second on that I can second", "start": 1475.12, "end": 1481.2}, {"text": "that I Dan beat you to", "start": 1481.2, "end": 1485.398}, {"text": "it okay any further discussion on this application seeing none all those in", "start": 1486.64, "end": 1492.36}, {"text": "favor say I raise your hand opposed if any so your application was approved and it's subject to the", "start": 1492.36, "end": 1499.159}, {"text": "appeal period thank", "start": 1499.159, "end": 1502.679}, {"text": "you so that concludes our applications for tonight and next order of business", "start": 1512.48, "end": 1518.12}, {"text": "is uh um process improvements regarding commit of", "start": 1518.12, "end": 1523.679}, {"text": "adjustment what's that yeah members of the public public", "start": 1524.2, "end": 1529.52}, {"text": "if if you want to", "start": 1529.52, "end": 1533.08}, {"text": "actually okay floor is yours great great thank you um for the opportunity to talk", "start": 1547.159, "end": 1553.679}, {"text": "to you tonight about this um so just for a little bit of History again", "start": 1553.679, "end": 1558.88}, {"text": "uh you made a notice of motion I believe in September um and then that went to council as a a correspondence item I", "start": 1558.88, "end": 1566}, {"text": "believe in early October and their decision was to have staff um report back with some process improvements so", "start": 1566, "end": 1573.36}, {"text": "um we some staff have had an opportunity to talk to Adam and I know there's been some conversations with some of you but", "start": 1573.36, "end": 1579.919}, {"text": "maybe not all of you so we wanted to come to you tonight to just talk about some potential um process improvements", "start": 1579.919, "end": 1585}, {"text": "that we could make that um will will help the committee um function so", "start": 1585, "end": 1591.159}, {"text": "essentially um one of the the key things in that notice of motion was really an enhancing enhancing council's awareness", "start": 1591.159, "end": 1598.039}, {"text": "of the reasoning for the COA decision so sorry I'll say COA if that's okay it's a", "start": 1598.039, "end": 1604.52}, {"text": "long I use acronyms sorry um so the legal opinion that we had uh said that", "start": 1604.52, "end": 1610.679}, {"text": "the committee of adjustments um role really ends with the decision so once you have you make your decision Your", "start": 1610.679, "end": 1615.919}, {"text": "Role ends so a key thing that they suggested that we enhance the notices of decision so that it's very clear why you", "start": 1615.919, "end": 1623.64}, {"text": "made the re the the decision that you made and any reasoning that you took into account or or if U something", "start": 1623.64, "end": 1630.76}, {"text": "happened that you you sort of detail what what influenced your decision so", "start": 1630.76, "end": 1635.84}, {"text": "it's clear instead of just talking about the four tests the four tests of course should be in that notice but having more", "start": 1635.84, "end": 1643.36}, {"text": "information and um then they also suggested I know um an ADD a previous", "start": 1643.36, "end": 1648.96}, {"text": "conversation with Adam we talked about potentially going into Clos session so you could lay out some potential um uh", "start": 1648.96, "end": 1655.72}, {"text": "reasonings and rationale for for what your decision is but since then um we've talked to our lawyers again there's been", "start": 1655.72, "end": 1662.72}, {"text": "conversations um but they they've suggested let's let's keep things in open so it's just very clear and there's no no challenges um from that", "start": 1662.72, "end": 1669.84}, {"text": "perspective so we we're recommending that we revise some of our templates to better inform council with our agenda", "start": 1669.84, "end": 1677}, {"text": "we're going to be looking at our agenda templates minutes and decision notices templates to make sure that they're", "start": 1677, "end": 1682.44}, {"text": "clear and they provide as much information as possible so we'll be looking at a variety municipalities just to see what what is on there and I'll", "start": 1682.44, "end": 1690.96}, {"text": "I'll just pause just to make sure that that that sounds reasonable or if that or have any thoughts on", "start": 1690.96, "end": 1699.559}, {"text": "that oh sorry all right sorry um we're talking about September because I wasn't", "start": 1702.6, "end": 1710.72}, {"text": "here in October so we're talking about September and in particular what um are", "start": 1710.72, "end": 1716.799}, {"text": "we which application are we talking about it was a notice of motion that the", "start": 1716.799, "end": 1722.2}, {"text": "committee made to um to ask for uh some correspondence to be put on council's", "start": 1722.2, "end": 1727.679}, {"text": "agenda okay that's what we're talking about okay that's so it's not a particular uh application this is large", "start": 1727.679, "end": 1733.279}, {"text": "about processing and stuff like that were there any other thoughts templates", "start": 1733.279, "end": 1740.679}, {"text": "we can change them that that's sounds reasonable yes yeah I think so yeah yeah", "start": 1740.679, "end": 1747.72}, {"text": "yeah if I can make a comment I think it would help to have detailed minutes to especially where there's a controversial file I think it helps if if council's", "start": 1747.72, "end": 1754.919}, {"text": "doing something about the decision if they want to support us or not or ignore it whatever I think it without watching", "start": 1754.919, "end": 1761.24}, {"text": "the video I mean it's I think if it's controversial they should watch the video which we have now we never had that in the past as long as I've been on", "start": 1761.24, "end": 1768.24}, {"text": "but then also have detailed minutes right you know so so many speak people spoke against or for it for various", "start": 1768.24, "end": 1774.799}, {"text": "reasons blah blah blah I mean in theory I think you know you could read them in", "start": 1774.799, "end": 1780.519}, {"text": "yeah they supported the application or opposed it they voted it down but I think having a little more detailed in", "start": 1780.519, "end": 1786.72}, {"text": "the minutes would help maybe some of the issues that came out that's maybe to our staff right some of the issues that were", "start": 1786.72, "end": 1793.64}, {"text": "people focused on in their you know when they came up to the podium and started going on about it I think it's help", "start": 1793.64, "end": 1800.039}, {"text": "helpful if that's relayed in the minutes too so that's for deara more than you", "start": 1800.039, "end": 1806.039}, {"text": "necessarily but thanks yeah I just want to just add to that because I kind of looked at different municipalities and", "start": 1806.039, "end": 1812.799}, {"text": "um even the sort of I I'll call them mediumsized ones like like I I'm not", "start": 1812.799, "end": 1817.919}, {"text": "going to say for sure it was Burlington but something of that size um they they have very detailed minutes It'll say you", "start": 1817.919, "end": 1824.2}, {"text": "know Mrs Smith uh objected the application for this reason for that reason so I think that that will help", "start": 1824.2, "end": 1830.64}, {"text": "the process definitely thank you just just to clarify um we've talked", "start": 1830.64, "end": 1836.399}, {"text": "to our clerks and they cannot be a transcript of every single word that was said 100% no it's not meant to be a", "start": 1836.399, "end": 1841.44}, {"text": "transcript high level yes right yeah", "start": 1841.44, "end": 1845.32}, {"text": "exactly if I just might add um again that's that's that's really why we", "start": 1848.279, "end": 1853.84}, {"text": "record the meetings so if anybody wants to see the details of the discussion that's the appropriate venue or U", "start": 1853.84, "end": 1861.32}, {"text": "document to to view to see to see what uh what discussion is transpired uh the", "start": 1861.32, "end": 1867.6}, {"text": "minutes are supposed to only have the resolution right uh what's what's important is to make sure that the", "start": 1867.6, "end": 1875.519}, {"text": "reasons for the decision are voted on by all the members", "start": 1875.519, "end": 1881.2}, {"text": "so the decision and the reasons for the decision should be in the in the", "start": 1881.2, "end": 1886.559}, {"text": "resolution right so you may have one individual member that has a specific reason why", "start": 1886.559, "end": 1894.72}, {"text": "they voted a certain way a different member might have a different reason why they voted a certain way but that doesn't speak for the committee that", "start": 1894.72, "end": 1901.559}, {"text": "speaks for the individual members of the committee and why they voted and how they voted it's important to to for", "start": 1901.559, "end": 1908.76}, {"text": "everybody especially Council to understand what the um what the", "start": 1908.76, "end": 1915.12}, {"text": "consensus is of the committee the committee speak as a whole not as individuals right so the committee", "start": 1915.12, "end": 1921.36}, {"text": "speaks through its resolutions and that's it that's that's the that's the only advice I give because if you read", "start": 1921.36, "end": 1928.799}, {"text": "through the minutes and you say somebody said one of the committee members asked a question or gave an", "start": 1928.799, "end": 1933.88}, {"text": "opinion it's not reflected in the resolution and it doesn't have any weight if you know what I mean no I I", "start": 1933.88, "end": 1941.44}, {"text": "agree but I think minutes are also if you look at the definition they're more to capture the I'm not going to say the", "start": 1941.44, "end": 1947}, {"text": "essence of the me what ever you want to call it I think it's not just a resolution in the minutes I think you can say you know discussion was held", "start": 1947, "end": 1953.44}, {"text": "regarding the issues that were raised by Mr Smith or whoever or a neighbor you can just say leave it blank without", "start": 1953.44, "end": 1958.919}, {"text": "putting a name in it right um right that the committee gave weight to you know", "start": 1958.919, "end": 1964.6}, {"text": "the evidence and also considered staff report blah blah blah but there's a number of things I it's not meant to be", "start": 1964.6, "end": 1970.679}, {"text": "a transcript I agree but I think it doesn't isn't the minutes are not just a resolution exactly and well that's", "start": 1970.679, "end": 1977.88}, {"text": "that's what they're supposed to be that's what the clerks tell us they're supposed to be just the resolutions because there're supposed to be a", "start": 1977.88, "end": 1983.279}, {"text": "reflection of what the direction of the committee is as a whole not individual", "start": 1983.279, "end": 1988.399}, {"text": "members of the committee the committee speaks as a group by", "start": 1988.399, "end": 1993.44}, {"text": "consensus and the the and what we've run into in the past when uh Pros were", "start": 1993.44, "end": 2000.08}, {"text": "written about what transpired at in the meeting um a lot of stuff was lost in", "start": 2000.08, "end": 2007.519}, {"text": "the translation and you really don't get the nuances unless you watch the video so if anybody's really interested they", "start": 2007.519, "end": 2014.88}, {"text": "should be directed to watch the video and then you can see all the discussions", "start": 2014.88, "end": 2020.36}, {"text": "that took place and the nuances that were discussed about the application and why certain things were said relative to", "start": 2020.36, "end": 2027.679}, {"text": "what other people said so I think it's really important to and and because", "start": 2027.679, "end": 2033.559}, {"text": "otherwise you're uh relying on somebody's interpretation of what was said not actually what was", "start": 2033.559, "end": 2039.399}, {"text": "said but the committee I just want to make it clear that the committee speaks as a whole through consensus and", "start": 2039.399, "end": 2047.88}, {"text": "that has to be by something that you vote on which is the", "start": 2047.88, "end": 2053.079}, {"text": "resolution so the resolution if if you need to make it clear why you voted a certain way it has to be in in the in", "start": 2053.079, "end": 2060.44}, {"text": "the resolution that's the point I'm trying to", "start": 2060.44, "end": 2064.919}, {"text": "make so whatever we come up with we will definitely be looking at um other municipalities we'll be going through", "start": 2065.919, "end": 2072.158}, {"text": "our legal and we will also be going through um our our Clerk's Department to make sure everything is completely", "start": 2072.159, "end": 2077.679}, {"text": "coaster from every perspective to to make sure okay is there were there any other thoughts on the revised", "start": 2077.679, "end": 2084.72}, {"text": "templates no no I was just going to add about the minutes actually if you look back to our minutes from like", "start": 2084.72, "end": 2090.96}, {"text": "2021 um you'll see that they they kind of do have that kind of overview and it", "start": 2090.96, "end": 2097.118}, {"text": "was only you know um just looking at this one it's", "start": 2097.119, "end": 2102.92}, {"text": "from July 20th and I mean this is we had electronic meetings at the same time it", "start": 2102.92, "end": 2109.2}, {"text": "it just yeah gives a brief overview of everything like that and like I say I mean we don't expect to be a transcript", "start": 2109.2, "end": 2114.96}, {"text": "but um it kind of can be a more objective record because well we may put", "start": 2114.96, "end": 2120.88}, {"text": "something in a decision if say we say we oppose something and", "start": 2120.88, "end": 2128.079}, {"text": "we put why we supported opposing it and we don't talk anything about what the", "start": 2128.079, "end": 2133.2}, {"text": "applicant said the minutes actually serve as that more objective hearing record and yeah I know everyone can go", "start": 2133.2, "end": 2139.52}, {"text": "to the video but um sometimes with these meetings I know council members probably", "start": 2139.52, "end": 2145.52}, {"text": "just don't have the time to go because they have a 500 page agenda ahead of them already", "start": 2145.52, "end": 2151.838}, {"text": "so well we'll definitely look at all examples so and if you run across ones just email them to to to dehara or", "start": 2151.96, "end": 2158.88}, {"text": "myself and we'll look at those as well um the next thing we're looking at is a committee to prepare reasoning um prior", "start": 2158.88, "end": 2165}, {"text": "to so if you if you're visiting the site and you're like oh okay that's something I I really want to note maybe maybe", "start": 2165, "end": 2170.8}, {"text": "that's something to just jot down so you're you have come prepared recording in progress", "start": 2170.8, "end": 2177.48}, {"text": "okay um also uh as a result of like if of the evidence you hear you can note", "start": 2177.48, "end": 2183.119}, {"text": "take notes and stuff like that it's just like different ways that you can um make totes and the the other thing that the lawyer talked about was that when the", "start": 2183.119, "end": 2190.48}, {"text": "Olt um looks at the decisions and it comes uh to an appeal they really look", "start": 2190.48, "end": 2196.319}, {"text": "at the planning policy and principles so that is one of their key components that they look at when they're making a", "start": 2196.319, "end": 2202.079}, {"text": "decision so that something to keep in mind if you're if you have a reasoning and you just like what the owner said it", "start": 2202.079, "end": 2207.92}, {"text": "still has to reflect Uh current planning principles and and policies so I'm going to talk about that a little bit more", "start": 2207.92, "end": 2213.72}, {"text": "later but I just wanted to to make that note does that sound really reasonable or or just an", "start": 2213.72, "end": 2220.88}, {"text": "opportunity I guess the question comes down to are they looking at a hearing Den noo they're starting completely from", "start": 2222.96, "end": 2229.28}, {"text": "scratch don't care what we did other than it's sitting in front of them now and they're hearing it brand new so in", "start": 2229.28, "end": 2235.72}, {"text": "theory they should be hearing from Neighbors staff anybody else but they", "start": 2235.72, "end": 2241.72}, {"text": "don't necessarily but I guess people have a right to right to attend if they're given notice they can be added", "start": 2241.72, "end": 2247.839}, {"text": "to the Olt list they sign up here if they know it's going a certain way then", "start": 2247.839, "end": 2253.48}, {"text": "really they have a chance to have another kick at it with a fresh panel whether it's a panel of one or whatever", "start": 2253.48, "end": 2259.88}, {"text": "right so it's not like they're taking our decision weighing it into their decision right it's completely", "start": 2259.88, "end": 2267.56}, {"text": "fresh the one thing is it goes back to council's understanding so what what you", "start": 2267.56, "end": 2273.2}, {"text": "were looking at so this is there's two layer layer layers to that decision right so this is how Council looks at", "start": 2273.2, "end": 2279.44}, {"text": "their representation for the case if if it is appealed and also what the Olt so", "start": 2279.44, "end": 2284.64}, {"text": "they might not read it they they might not care but it's still there and it's documented as to why some of the", "start": 2284.64, "end": 2290.599}, {"text": "rationale that that the committee can collectively use to to make their", "start": 2290.599, "end": 2296.44}, {"text": "decision okay so the next um thought we had was so deciding an open session", "start": 2297.4, "end": 2302.56}, {"text": "which I think Adam we we talked extensively about that so we're all good on that one so good okay and", "start": 2302.56, "end": 2309.96}, {"text": "um what one of the other things we we we like thought about is having like a list", "start": 2309.96, "end": 2315.359}, {"text": "of potential reasons created in the background so you can just sort of pick from them in in case like it might be", "start": 2315.359, "end": 2321.16}, {"text": "hard to to do it every single time but if we have just like a standard list that you can pick from then you're not", "start": 2321.16, "end": 2326.4}, {"text": "rewriting the the thing every single time so that's something we can probably collectively come together with with", "start": 2326.4, "end": 2333.119}, {"text": "just having a list that you can use in your back pocket should you should you need that so do you think those um items", "start": 2333.119, "end": 2340.64}, {"text": "might help with um enhancing Council", "start": 2340.64, "end": 2345.64}, {"text": "awareness yeah go ahead Kevin yeah I was going to I was going to say it's I think it would be helpful to", "start": 2346.24, "end": 2353.72}, {"text": "also train the committee this committee on minor variances what they", "start": 2353.72, "end": 2359.4}, {"text": "are what is minor what you know there's all that training that IR I was going to say irwa but it's wrong Association that", "start": 2359.4, "end": 2366.76}, {"text": "whatever this is Association is it puts on but sometimes they don't have those topics specifically they have very other", "start": 2366.76, "end": 2372.599}, {"text": "good ones but somebody new to this committee that comes on for the first time has no clue what they're talking", "start": 2372.599, "end": 2378.599}, {"text": "about no offense that's just new to them subjectwise so I think a training session talking about what you're here", "start": 2378.599, "end": 2385.839}, {"text": "to decide and what goes into a good decision would be helpful even case law", "start": 2385.839, "end": 2391.68}, {"text": "like examples of what was appealed and why and right from another body that's been doing it for a longer time", "start": 2391.68, "end": 2398.24}, {"text": "and then yeah I think maybe some suggestions of but but even having those things like what is minor we've given", "start": 2398.24, "end": 2404}, {"text": "minor variances for a reduction down to zero right because in the scheme of", "start": 2404, "end": 2410.119}, {"text": "things it was considered minor in the overall picture but if someone sat there and go that's not minor that's a 100%", "start": 2410.119, "end": 2416}, {"text": "reduction how can that be minor right so those things are new to a lot of panel", "start": 2416, "end": 2421.839}, {"text": "members and perhaps Council too when they see this what's the committee doing right if they don't like our decision", "start": 2421.839, "end": 2427.599}, {"text": "that we do approve right not like the other case where it was the other way around but so and the public too go what", "start": 2427.599, "end": 2434.24}, {"text": "what are you guys talking about that's not minor and we get told by public all because now they're all Googling What a minor variance is and reading it back to", "start": 2434.24, "end": 2440.72}, {"text": "us right so I think that training part would help specific", "start": 2440.72, "end": 2445.76}, {"text": "to what things to consider and right that would be very helpful at the start", "start": 2445.76, "end": 2450.8}, {"text": "of a new term thank you Kevin you actually took the words out of my mouth because that", "start": 2450.8, "end": 2456.079}, {"text": "was the next section was our next part that was my whole next section so um enhanced training for um for COA members", "start": 2456.079, "end": 2462.8}, {"text": "was definitely something we we were thinking as well so um it's aoca there's some online training that it's probably", "start": 2462.8, "end": 2470.4}, {"text": "more like entry kind of thing for for most people but it might have like different changes in legislation as well", "start": 2470.4, "end": 2476.92}, {"text": "because as we know planning Act is changing constantly so it's good to just keep a breast of that so we were", "start": 2476.92, "end": 2483.4}, {"text": "thinking of of having that available to committee members would be a positive solution another thing that we were", "start": 2483.4, "end": 2489.319}, {"text": "talking about is quarterly Clos sessions where it's just a workshop and they don't have to be if you don't need it", "start": 2489.319, "end": 2494.72}, {"text": "you don't have to have it but just having sessions that is is with staff to go through like we're we're doing an", "start": 2494.72, "end": 2500.88}, {"text": "official plan right now there's a whole bunch of stuff coming forward that might influence what you're talking about", "start": 2500.88, "end": 2506}, {"text": "there's a ton of provincial um like the provincial uh planning statement has just changed the planning act has been", "start": 2506, "end": 2513.24}, {"text": "changing a lot in the last two years or so um we could have legal come we can", "start": 2513.24, "end": 2518.359}, {"text": "talk about some of the review of some of the previous Olt decisions and what how", "start": 2518.359, "end": 2523.72}, {"text": "how we could look at that differently um we can we can strategize the agenda but those are just some of the possible", "start": 2523.72, "end": 2529.72}, {"text": "topics that we could uh work through but having those quarterly workshops that are not on the the actual COA agenda but", "start": 2529.72, "end": 2537.24}, {"text": "it just scheduled a different night so we could just have a close session meeting I'm just wondering how how that", "start": 2537.24, "end": 2542.92}, {"text": "would be received", "start": 2542.92, "end": 2546.64}, {"text": "yeah I think it's a good idea yeah and then um the the other thing was", "start": 2552.04, "end": 2560.16}, {"text": "uh focusing training so a little bit more um training like maybe going to the seminars or or or conference just", "start": 2560.16, "end": 2567.64}, {"text": "smaller number it is a cost a definite cost that we have to keep our budgets low so um we can look at that", "start": 2567.64, "end": 2574.24}, {"text": "potentially more at the beginning of the term or or find different ways to make sure everybody's on the same level and", "start": 2574.24, "end": 2579.44}, {"text": "and properly trained for that is there any other training or or other considerations that you guys would would", "start": 2579.44, "end": 2585.839}, {"text": "want us to consider I was just going to suggest about the trading because it was I guess", "start": 2585.839, "end": 2591.4}, {"text": "it was last year we all went and it's kind of good that we all go but if budget is you know what it is you know", "start": 2591.4, "end": 2599.319}, {"text": "maybe have a a policy where maybe two people go each year or something like that or you know change it so that you", "start": 2599.319, "end": 2606.92}, {"text": "have couple people going and they can sort of bring what uh back what they learned from the conference to everyone", "start": 2606.92, "end": 2614.359}, {"text": "else yeah we can we can definitely try and do that I budget was a little tighter this year so um wasn't in the", "start": 2615.839, "end": 2622.28}, {"text": "cards this year but we can definitely look at it going forward as how we can try and and squeeze that in to because", "start": 2622.28, "end": 2628.72}, {"text": "those conferences they're long and they're always never here clearly they're never here so it's always a lot", "start": 2628.72, "end": 2635.92}, {"text": "of cost and inent to those okay and then um the other thing", "start": 2635.92, "end": 2641.119}, {"text": "that was uh brought up and discussed was processes during the meetings so um one of the things I and I noticed um", "start": 2641.119, "end": 2649.2}, {"text": "Kevin mentioned it in the introductory uh statements but in your terms of reference there's some processing um", "start": 2649.2, "end": 2654.359}, {"text": "components to that it doesn't actually specify a time limit for speakers it's pretty General so I noticed you you said", "start": 2654.359, "end": 2660.8}, {"text": "five minutes is that like we can make some process improvements to the terms of reference if that would be help to", "start": 2660.8, "end": 2667.599}, {"text": "have it just listed in your terms of reference um so there that was one of the the uh possibilities there's also um", "start": 2667.599, "end": 2674.319}, {"text": "limits to number of people speaking so how many times people are coming up to to to make some of those um more", "start": 2674.319, "end": 2680.28}, {"text": "complicated discussions a little bit easier if if that was helpful so I'm", "start": 2680.28, "end": 2685.359}, {"text": "just looking for some suggestions on that but if would that be something that would be helpful for you uh yeah it", "start": 2685.359, "end": 2692.04}, {"text": "would and another suggestion would be uh two lecterns with two mics", "start": 2692.04, "end": 2697.64}, {"text": "um if if possible we has this been discussed in the past I see Walter smiling people AR passing that's right", "start": 2697.64, "end": 2705.16}, {"text": "that's right it's uh it's awkward when there's uh two people against each other", "start": 2705.16, "end": 2710.2}, {"text": "um going to the same mic um so if we could set up two tables or have two", "start": 2710.2, "end": 2716}, {"text": "Lecter opposite each other and folks can go to either one maybe that will just kind of", "start": 2716, "end": 2722.72}, {"text": "streamline the meetings a little bit um better sorry just um do we ask them to sit down", "start": 2722.72, "end": 2730.4}, {"text": "in between or or or do we just say like you have one shot at the the microphone and then please sit down or or", "start": 2730.4, "end": 2738.04}, {"text": "no uh General kind of well it depends on the flow of the meeting but General I I", "start": 2738.04, "end": 2744.2}, {"text": "I believe if someone has you know they may come up make their points and so you know someone on the other side of the", "start": 2744.2, "end": 2750.88}, {"text": "the application may come up and say something and they may want to have uh you know say something say something to", "start": 2750.88, "end": 2757.52}, {"text": "that so it triggers a new exactly so yeah I mean sometimes a little back and", "start": 2757.52, "end": 2762.599}, {"text": "forth in terms of like having limits on everything I I think it's a good idea but they should be I'll say firm but", "start": 2762.599, "end": 2769.28}, {"text": "flexible because depending on the application you don't want PE people walking away say well they didn't even", "start": 2769.28, "end": 2775.92}, {"text": "let me speak or you know I didn't get to say everything I wanted to say so yeah exactly I I agree and I and I think you", "start": 2775.92, "end": 2782.52}, {"text": "guys do a great job in um you know just emphasizing that um if you hear something that somebody", "start": 2782.52, "end": 2790.88}, {"text": "said that you were going to say you don't need to repeat it cuz we we've heard it uh we're taking notes you know", "start": 2790.88, "end": 2795.96}, {"text": "things like that so um that that keeps it orderly also um so I think I think", "start": 2795.96, "end": 2802.4}, {"text": "that's a good uh thing that's done well now actually", "start": 2802.4, "end": 2808.24}, {"text": "to be honest thank you but but further to that we're just", "start": 2808.24, "end": 2813.28}, {"text": "following up on that two le le yeah that's yeah the the the concern there is", "start": 2813.28, "end": 2818.52}, {"text": "that because uh because it uh they're recorded So it's it's not as easy as", "start": 2818.52, "end": 2824.079}, {"text": "just putting another elor somewhere else we need to have a a camera there and so", "start": 2824.079, "end": 2829.24}, {"text": "there's a lot more to it than just having two lecterns so people should be", "start": 2829.24, "end": 2834.559}, {"text": "able to see who's speaking and it has to be miked and all that yeah I my that's", "start": 2834.559, "end": 2840.4}, {"text": "that's a technical thing we'd have to overcome I think Kevin suggested before and I'll repeat it is just use end", "start": 2840.4, "end": 2847.319}, {"text": "council member position and you know there's there's no", "start": 2847.319, "end": 2852.24}, {"text": "cost not much yeah then what that following up", "start": 2863.079, "end": 2870}, {"text": "with his discussion maybe a a compromise would be have staff and the applicant at that one and the public can go up and", "start": 2870, "end": 2876.24}, {"text": "down to this one one okay right just as a hybrid or a possible interim solution if they don't want to spend money on a", "start": 2876.24, "end": 2882.359}, {"text": "brand new elron like that is maybe just use that one for the applicant and staff", "start": 2882.359, "end": 2887.92}, {"text": "so you might have to flip your table over Walter when you're here but um and", "start": 2887.92, "end": 2893.119}, {"text": "then that one's camera and miked anyways and then just have the public come up and down to this one here okay we just", "start": 2893.119, "end": 2899}, {"text": "as a suggestion yeah we can we can look at a variety of things but if there's other um of those process um components", "start": 2899, "end": 2906}, {"text": "in your terms of reference that are are really a big stickler for you if you could just email um us any specific", "start": 2906, "end": 2912.72}, {"text": "details that wouldn't be done right away but we can definitely look at um improvements that that could be made to", "start": 2912.72, "end": 2917.92}, {"text": "that I just want uh comment is I think the last terms of reference are", "start": 2917.92, "end": 2925.119}, {"text": "approved maybe a month no back in September correct there was uh yeah they they", "start": 2925.119, "end": 2932.04}, {"text": "changed the overall ones but this would just be focused on on this the committee adjustment not not the overall because", "start": 2932.04, "end": 2939.16}, {"text": "there we we were looking at it today and there's not reference if it's silent in", "start": 2939.16, "end": 2944.599}, {"text": "the committee of adjustment um terms of reference it usually would go back to the overall but it's pretty silent on", "start": 2944.599, "end": 2950.68}, {"text": "some things so this would just be able to clarify that further a little bit yeah I was going to suggest maybe when", "start": 2950.68, "end": 2956.72}, {"text": "things like that happen at a council level um if that information can get dist distributed to us only reason why I", "start": 2956.72, "end": 2963.559}, {"text": "know that is because I follow the council agendas but not everyone else on the committee would would follow it so um yeah things like that can be just um", "start": 2963.559, "end": 2971.079}, {"text": "you know sent around that'd be appreciated thank you so to clarify we're updating the", "start": 2971.079, "end": 2977.839}, {"text": "terms of reference that the speakers do have five minutes each that's that's the goal for that one if if that's that's", "start": 2977.839, "end": 2984.48}, {"text": "your desire I noticed uh you said that today like um in the normal terms of reference it's 10 minutes but if five", "start": 2984.48, "end": 2990}, {"text": "minutes is is better for you then then we can do five minutes but but still adding some flexibility", "start": 2990, "end": 2996.799}, {"text": "right five with flexibility is is good if it's a large group cuz it it's gone", "start": 2996.799, "end": 3002.28}, {"text": "way over five sometimes when it gets protracted and I think it's fair like you say to cut them off leaves a bad", "start": 3002.28, "end": 3008.559}, {"text": "taste in people's mouth and you're going to tick people off so I like the five minute warning for everybody so they're", "start": 3008.559, "end": 3016.04}, {"text": "aware of it but then usually it gets bent completely or ignored as the meeting progresses because an issue", "start": 3016.04, "end": 3022.079}, {"text": "comes up that you get a lot of back and forth and so you go Way Beyond the five and I'm okay with that but I think you got start with a 5 minute warning yeah", "start": 3022.079, "end": 3028.88}, {"text": "yeah sometimes we need the five minutes in a meeting yeah other times we can use five here just to", "start": 3028.88, "end": 3035.48}, {"text": "expand the meeting okay great um and if there's", "start": 3035.48, "end": 3041.72}, {"text": "other any other ones just again just email them over because there's always a little Dil sorry I have one more comment", "start": 3041.72, "end": 3048.319}, {"text": "in regards to the five minutes and we've had some nights where we have maybe 30", "start": 3048.319, "end": 3053.88}, {"text": "people from the public what I'd like to see is um a little bit more organization", "start": 3053.88, "end": 3059.76}, {"text": "when it comes to who can speak and when so if we have a name a list of delegates", "start": 3059.76, "end": 3065}, {"text": "who are going to speak then I think that we should go by a list and call the", "start": 3065, "end": 3071}, {"text": "person up from the public Mr Smith it's now you know you would like to speak so", "start": 3071, "end": 3076.4}, {"text": "come up I'd just like to see a little bit more organization because it goes on and on and people come up then they sit", "start": 3076.4, "end": 3083.04}, {"text": "down then they come back up it's just not organized um my suggestion would be to have a list", "start": 3083.04, "end": 3090.119}, {"text": "of who actually from the public wants to speak I think that would sort of contain", "start": 3090.119, "end": 3095.92}, {"text": "everybody and then we could control who's at each mic then they would have 5", "start": 3095.92, "end": 3101.359}, {"text": "to 10 minutes to talk and then it would be the next person on the list I just feel it's too free flowing right now and", "start": 3101.359, "end": 3109.599}, {"text": "goes on and on and on what do you guys think yeah I I mean", "start": 3109.599, "end": 3116.64}, {"text": "pre flowing it it's a a public you know public hearing under the planning act", "start": 3116.64, "end": 3122.44}, {"text": "and basically it's come as you are kind of thing I agree maybe a signin sheet or something just kind of give us a rough", "start": 3122.44, "end": 3129.4}, {"text": "idea of how things will go but I mean um if someone's not on the list they want", "start": 3129.4, "end": 3134.96}, {"text": "to speak let them speak that's the way I say I that's absolutely true but I just", "start": 3134.96, "end": 3142.119}, {"text": "think that we need to have a little bit more control of those larger meetings", "start": 3142.119, "end": 3147.44}, {"text": "when they go on and on and on and I mean if if you're saying okay Mr Smith you put your name down to speak please come", "start": 3147.44, "end": 3153.2}, {"text": "up I think that would give them the opportunity to fully engage and then the", "start": 3153.2, "end": 3159.319}, {"text": "next person could come up I just would think it would be a little bit more organized rather than it go on and on", "start": 3159.319, "end": 3165.559}, {"text": "and on cuz we've had these run-on conversations where people just hang around and they've really said the same", "start": 3165.559, "end": 3172.72}, {"text": "thing 10 times yeah I was going say um might be", "start": 3172.72, "end": 3178.48}, {"text": "good in that regard because sometimes we get a sizable crowd here and and you you wonder you know is everyone going to", "start": 3178.48, "end": 3184.88}, {"text": "speak and you might have yeah like yeah like you know you don't you don't you don't know so yeah maybe it is a good", "start": 3184.88, "end": 3191.76}, {"text": "idea that like I say just sort of give you an idea of you know how to handle", "start": 3191.76, "end": 3197}, {"text": "the meeting and you know if if there's a long list of people then yeah you're going to be hard on that 5 minutes but", "start": 3197, "end": 3202.839}, {"text": "if it's a potentially contentious application only a few people then maybe can be more flexible with it", "start": 3202.839, "end": 3209.28}, {"text": "and I think if they at the end say I need to say something else then that's", "start": 3209.28, "end": 3214.4}, {"text": "fine but it would just go in a logical order and we would still be in more in", "start": 3214.4, "end": 3220.4}, {"text": "control of that whole organic thing that happens sometimes with all those people", "start": 3220.4, "end": 3226.079}, {"text": "that just come in because they want to you know be heard and I I get that but", "start": 3226.079, "end": 3231.2}, {"text": "sometimes it goes on and on and our meetings have lasted till 11:00 some meeting I think was", "start": 3231.2, "end": 3237.839}, {"text": "11:30 I'm just saying maybe we could contain it a little better take you know", "start": 3237.839, "end": 3243.72}, {"text": "have them sign in maybe like at the doctor's office here I'm signing", "start": 3243.72, "end": 3250.4}, {"text": "in um yeah so I just want to make a comment that um right now on our notices", "start": 3251.079, "end": 3257.44}, {"text": "of hearing we do ask them uh whoever wants a zoom link that is to", "start": 3257.44, "end": 3264.52}, {"text": "register so um but not necessarily anyone who wants to sort of attend the", "start": 3264.52, "end": 3270.359}, {"text": "meeting it's just if you want the zoom link register by this date and time to get the", "start": 3270.359, "end": 3275.96}, {"text": "link um but also because it's a public meeting like no matter like like we can", "start": 3275.96, "end": 3283.68}, {"text": "say like let us know if you want to talk but if just anyone shows up they have to", "start": 3283.68, "end": 3289.96}, {"text": "be able to talk yeah so yeah yeah one of the I'm so sorry just to give", "start": 3289.96, "end": 3298.68}, {"text": "some just to give it some body and to get it sort of flowing so there's not", "start": 3299, "end": 3305.599}, {"text": "that big mess happening where people are saying I can't hear you you know they're", "start": 3305.599, "end": 3311.24}, {"text": "yelling from down there I I just think it would be a little bit more organized that's my thought perhaps it would give", "start": 3311.24, "end": 3316.599}, {"text": "the eager uh folks that come in the first opportunity to speak because we", "start": 3316.599, "end": 3321.76}, {"text": "could go off a list to begin and then once we're done the list um is there anyone else that would like to speak to", "start": 3321.76, "end": 3327.76}, {"text": "the application and we can go off script off the list but perhaps the the eager ones that signed up will give the point", "start": 3327.76, "end": 3335.039}, {"text": "of the other people that come in so they don't have to repeat it uh CU they would come in prepared with their notes", "start": 3335.039, "end": 3341.039}, {"text": "knowing they will be speaking um four five minutes um so I can see yeah", "start": 3341.039, "end": 3346.96}, {"text": "there's some structure to the list but we don't hold to the list when we're in the meeting because anyone can like dea", "start": 3346.96, "end": 3353.16}, {"text": "said anyone can speak that comes what I was going to say for a typical", "start": 3353.16, "end": 3359.4}, {"text": "public meeting like just on a different type of application you would um ask for a list of delegates so anybody who", "start": 3359.4, "end": 3365.24}, {"text": "wanted to speak to it would would have their name signed up kind of thing in a list um and then you could say anybody", "start": 3365.24, "end": 3371.96}, {"text": "else would like to speak usually the property owner would come first they would say their their piece the list of", "start": 3371.96, "end": 3377.2}, {"text": "delegates and then the property owner could come back up and then answer any questions that they had so it's it's", "start": 3377.2, "end": 3383.599}, {"text": "more collected it's not back forth back forth back forth so that that might be something to consider as", "start": 3383.599, "end": 3390.359}, {"text": "well yeah that's what I try to do generally is kind of collect the questions from people and then say okay", "start": 3390.599, "end": 3396.72}, {"text": "when then the applicant comes back I'll say okay this question and this question this question and just go off the", "start": 3396.72, "end": 3402.2}, {"text": "notes yeah when I chaired I I found that to be a point of confusion it's something I have to learn but it was uh", "start": 3402.2, "end": 3407.96}, {"text": "bring the applicant up so de dear will speak bring an applicant up then the", "start": 3407.96, "end": 3413}, {"text": "committee then the public and then I'm thinking then is it back to the committee now or is it to the applicant", "start": 3413, "end": 3419.88}, {"text": "to speak and then the committee and then and so that to me I'm trying to get in my head Kevin you do very well same with", "start": 3419.88, "end": 3426.079}, {"text": "you Adam um of who's going to speak next um because as I looked at the agenda I", "start": 3426.079, "end": 3431.96}, {"text": "was kind of okay now who's up next um so for me personally to have that laid out but I think I just need to watch the", "start": 3431.96, "end": 3437.079}, {"text": "pros do it a little bit more um before I can uh get really comfortable with who who's coming next I think that's a good", "start": 3437.079, "end": 3444.4}, {"text": "point and I think it also um it also will go in the minutes as the of you", "start": 3444.4, "end": 3451.28}, {"text": "know the names of the people that want to speak so they'll be recorded in the minutes as well yeah", "start": 3451.28, "end": 3458.839}, {"text": "see you're still still sorry there we go yeah sorry just", "start": 3461.359, "end": 3467.079}, {"text": "and just following up that I know I know Walter's again saying it's just the decision but if I look at just a", "start": 3467.079, "end": 3473.119}, {"text": "textbook Google definition of of the minutes it's meant to be a written record of a meeting discussions", "start": 3473.119, "end": 3479.039}, {"text": "decisions and actions so it is a record of the discussions as well it's not a he", "start": 3479.039, "end": 3485}, {"text": "said she said but it's like you know a number of residents came up and voiced their objection because of this this and", "start": 3485, "end": 3490.72}, {"text": "this I mean those are legitimate things to put in a minute in my opinion um", "start": 3490.72, "end": 3495.88}, {"text": "especially if council's reading it quickly and deciding whether or not they're going to support or or you know", "start": 3495.88, "end": 3501.599}, {"text": "not support us in an appeal I think the fact that you know the minutes reflect", "start": 3501.599, "end": 3507.119}, {"text": "20 people spoke and they were all against and blah blah blah it was you know whatever so I think it's important", "start": 3507.119, "end": 3512.599}, {"text": "to be just more than sorry more than just the decision in the minutes I think", "start": 3512.599, "end": 3517.92}, {"text": "it's got to have discussions too and that's why I said well we'll look at a whole variety of them and try and pick", "start": 3517.92, "end": 3525.24}, {"text": "apart the best parts from from each of them to try and come up with a a better solution and then vet it with clerks and", "start": 3525.24, "end": 3531.319}, {"text": "and legal to make sure they're they're all onite as well okay not to well yeah I am going to go back to that this okay", "start": 3531.319, "end": 3536.4}, {"text": "Mr chair I'm going back to this um uh and Walter was speaking about the reasons laying out the reasons and", "start": 3536.4, "end": 3542.559}, {"text": "that's the decision we make we vote on the reasons for the decision and right now our generic reasons are the four", "start": 3542.559, "end": 3547.96}, {"text": "tests and that's really all it should be um but are we been asked to go into more detail about why the four tests have", "start": 3547.96, "end": 3556.599}, {"text": "been met is that the reasons that we're putting down because I think if if we did that um there would be many reasons", "start": 3556.599, "end": 3563.2}, {"text": "we there would be more words than resolutions and and I conditions um in the reasons for some cases of of why we", "start": 3563.2, "end": 3570.039}, {"text": "decide what we would decide and then we all have to agree that that's the reason why we decided for this like Kevin may", "start": 3570.039, "end": 3576.16}, {"text": "have a different reason why he thinks it's minor than I do um and then you might not be comfortable voting for my", "start": 3576.16, "end": 3582.96}, {"text": "reason on the minor variants so my misunderstanding that we have to say our", "start": 3582.96, "end": 3588}, {"text": "reasons for how it met the tests um yeah I'll leave it at that no no I don't I", "start": 3588, "end": 3594.359}, {"text": "don't necessarily think so I think the the decision is unanimous but that's just a yay or nay but you can have your", "start": 3594.359, "end": 3601.48}, {"text": "own reasons for supporting or opposing the motion and you can give them in your rationale when you're lead when you're", "start": 3601.48, "end": 3607.359}, {"text": "making the motion you can say I support the or don't support the variant because I think it's it meets this test this", "start": 3607.359, "end": 3613.28}, {"text": "test it only has to fail on one of those four tests you can say it might meet the intent of the op in zoning but it's not", "start": 3613.28, "end": 3619.119}, {"text": "minor or it's not appropriate for the development use of the property and I can say well I don't think it meets you", "start": 3619.119, "end": 3624.799}, {"text": "know the third one or the fourth one we both agree that we don't support the motion that's the end result is the", "start": 3624.799, "end": 3631.599}, {"text": "unanimous decision was four or against like it passes or it fails but reasons", "start": 3631.599, "end": 3637.599}, {"text": "leaving up to that I think you do that in the motion and in our discussion I think that's where the minutes encapsulate the discussion that the", "start": 3637.599, "end": 3644.319}, {"text": "committee had the committee weighed the evidence of the public that was given more weight than the planning report", "start": 3644.319, "end": 3650.079}, {"text": "that happened to support it I think that's what happens and if you just put a decision in Council goes well staff were in favor of this", "start": 3650.079, "end": 3656.559}, {"text": "there's no notes about or no uh minutes didn't reflect that 20 people showed up against it just says the decision well", "start": 3656.559, "end": 3662.96}, {"text": "that's a dumb decision why they why' they go against staff let's let's appeal this I think it's got to reflect that a", "start": 3662.96, "end": 3669.68}, {"text": "lot of people spoke and the committee gave a lot of wait to the public even though staff supported it they felt it", "start": 3669.68, "end": 3675.68}, {"text": "wasn't you know minor or so and so and so and so and that was the unanimous decision or it could have been a split", "start": 3675.68, "end": 3681.44}, {"text": "decision but still a decision that's being made so anyway I I think it's all big package there for you but right that", "start": 3681.44, "end": 3689.24}, {"text": "goes back to the minutes being more detailed not the resolution because I if I understood Walter correctly if we put", "start": 3689.24, "end": 3695.039}, {"text": "our reasons in the resolution and then we vote on that the that gets forwarded in the minutes but it it would be too", "start": 3695.039, "end": 3702.559}, {"text": "long to write and I like what Kevin's saying that we cap we capture what's what's going on um with the the reasons", "start": 3702.559, "end": 3709.88}, {"text": "brought forward by the public um and that be captured in the minutes also and", "start": 3709.88, "end": 3714.96}, {"text": "sorry to go back to this I I just want to be clear on on how we're moving forward with it and I think that that's", "start": 3714.96, "end": 3720.44}, {"text": "part of the challenge that's why I want to go through a whole bunch of variety to see how they're all worded because I I found a lot that just go with the four", "start": 3720.44, "end": 3727.52}, {"text": "tests alone and it it doesn't it doesn't say anything so it's not very helpful right so it's it's trying to find the", "start": 3727.52, "end": 3734.119}, {"text": "rationale of what brought you to that decision because that's ultimately what we want to make sure that Council knows", "start": 3734.119, "end": 3739.799}, {"text": "and understands what brought you to there so if if there is some like I don't like it for this I don't like it", "start": 3739.799, "end": 3745.68}, {"text": "for that then you you can talk about that before you you bring that up to say", "start": 3745.68, "end": 3750.76}, {"text": "for this reason I'm going to say blah blah blah and so it's it's it's we'll", "start": 3750.76, "end": 3756.76}, {"text": "we'll look at a whole bunch of different options for you and we'll we'll make some um some documents for you we're", "start": 3756.76, "end": 3763.119}, {"text": "just looking at the early stages right now to see what the best opportunity for you will be yeah I just uh jump on that", "start": 3763.119, "end": 3770.96}, {"text": "um I looked at city of Toronto and with the I think their their legal budget is $60 million 20 million is just internal", "start": 3770.96, "end": 3779.24}, {"text": "and their Committee of adjustment decisions even on like refusal of big things it'll just say four tests that", "start": 3779.24, "end": 3785.799}, {"text": "doesn't meet the four tests that's it um and yeah going back to the minutes", "start": 3785.799, "end": 3791.52}, {"text": "that's where it say well you know member antonitis uh agreed that it was this but", "start": 3791.52, "end": 3797.44}, {"text": "you know member so and so disagreed with this I've I've seen that on you know", "start": 3797.44, "end": 3803}, {"text": "even though they reach a decision it'll list that the there was some kind of you know exactly correct back and", "start": 3803, "end": 3812.92}, {"text": "forth um so moving on if if that's okay sorry just one thing I want to add is", "start": 3814.24, "end": 3821}, {"text": "yeah um yeah I know the clerks kind of have a template for the Committees but I mean the thing that has to be looked at", "start": 3821, "end": 3827.48}, {"text": "is no other committee as far as I know does quasi judicial hearings so um just", "start": 3827.48, "end": 3834.24}, {"text": "like a court you have a record of what transpired so this is where I think our", "start": 3834.24, "end": 3839.52}, {"text": "minutes have to be different than other committee than just saying resolution was passed second and first and second", "start": 3839.52, "end": 3846.319}, {"text": "by this and that's it I mean like I say um we don't have a transcriber like a", "start": 3846.319, "end": 3852}, {"text": "transcript or anything like that but a general sense of the minutes you know", "start": 3852, "end": 3857.64}, {"text": "what happened I think you know abuse for for Council say well you know okay that", "start": 3857.64, "end": 3863.44}, {"text": "went down okay let me just skim through the tape and and and see and that's why I said like we'll", "start": 3863.44, "end": 3869.599}, {"text": "look at a whole bunch to see exactly how they've written them what what style what format and how much detail and how", "start": 3869.599, "end": 3875.92}, {"text": "little detail so that will give us a pretty good understanding and then we can talk to clerks and legal to make sure we're solid legal footing and solid", "start": 3875.92, "end": 3883.079}, {"text": "clerk position um footings as well so we're going to we're going to be doing some investigation as as part of this to", "start": 3883.079, "end": 3890.2}, {"text": "to come up with some revised templates for you thanks um so the next thing we", "start": 3890.2, "end": 3895.92}, {"text": "were looking at is uh and Kevin mentioned no sorry um Adam mentioned this um that there was a potential", "start": 3895.92, "end": 3902.24}, {"text": "policy for withdrawals and refunds of some fees um we have found some examples", "start": 3902.24, "end": 3907.52}, {"text": "um of other places that that have percentages that they they suggest and", "start": 3907.52, "end": 3913.119}, {"text": "it would come back to the committee that somebody would request with like a refund of of some level it wouldn't be", "start": 3913.119, "end": 3919.68}, {"text": "usually 100% but it has um some levels so is that something that would be", "start": 3919.68, "end": 3927.2}, {"text": "helpful you want to go ahead Dan first oh than thanks Adam I want to go back just kidding I'm just kidding I don't want to go back", "start": 3927.2, "end": 3933.76}, {"text": "um yeah I like that idea um but I I feel like the applicant may not know that's", "start": 3933.76, "end": 3939.2}, {"text": "an option uh so when it has been offered I can remember Dylan offering it for the", "start": 3939.2, "end": 3944.88}, {"text": "land Severance on the escarment for the um not for profit is that right Bruce", "start": 3944.88, "end": 3951}, {"text": "Bruce Trail yeah um so that it was offered in that case um and I think I think it was you know to review it at", "start": 3951, "end": 3957.24}, {"text": "100% but I I can't exactly remember those details um but I don't know if they they would have known to ask for it", "start": 3957.24, "end": 3963.96}, {"text": "so um I like this idea I just want that the people that uh maybe these not for", "start": 3963.96, "end": 3970.319}, {"text": "profits know that it's an option when they I don't know that'd be tricky right", "start": 3970.319, "end": 3975.4}, {"text": "because then any everyone's going to ask for it to be fair um the ones I've seen", "start": 3975.4, "end": 3980.48}, {"text": "are are not related to nonpr profits they're more are deferrals or withdrawals that some somebody just", "start": 3980.48, "end": 3986.4}, {"text": "decides I want this commit of adjustment like the minor variant and then they go o I don't think I want it um based on", "start": 3986.4, "end": 3992.359}, {"text": "something they've heard or something like or some further decision so they might withdraw at any point like after", "start": 3992.359, "end": 3998.96}, {"text": "they've submitted and then like a couple weeks in they're go I don't want to do this anymore or they want to defer and", "start": 3998.96, "end": 4004.68}, {"text": "so there's different um refund policies for that for the waiver entirely for not", "start": 4004.68, "end": 4012.839}, {"text": "for profits you're right it's that that is a very slipp slope and um that was part of something that the fee review", "start": 4012.839, "end": 4019.92}, {"text": "for that the town did but we're we're looking at potentially doing a planning", "start": 4019.92, "end": 4025.68}, {"text": "fee review and I would try to put that type of specific circumstance as part of", "start": 4025.68, "end": 4031.599}, {"text": "that study to to have some solid research about how to do that versus a a straightforward withdrawal because they", "start": 4031.599, "end": 4037.88}, {"text": "just don't want to proceed just to add on to that um I know", "start": 4037.88, "end": 4042.92}, {"text": "we discussed it previously but for other committee members is yeah I think we definitely need perhaps even on the", "start": 4042.92, "end": 4048}, {"text": "application form itself and this can inform applicants like who are you know maybe thinking is", "start": 4048, "end": 4054.52}, {"text": "this the way to go um basically that at this POS you know after this point this", "start": 4054.52, "end": 4059.839}, {"text": "point and this point what the uh refunds would be um like whether staff is act", "start": 4059.839, "end": 4066.799}, {"text": "acted upon it and circulated or if it's just preliminary like if someone you know puts an application in one day and", "start": 4066.799, "end": 4073}, {"text": "then decides the next day you know what I've my mind I mean that's a refund is", "start": 4073, "end": 4078.319}, {"text": "going to be different than someone you know the day before our meeting um and", "start": 4078.319, "end": 4083.52}, {"text": "says you know what I'm done with it because I think last term we had actually had one application and they", "start": 4083.52, "end": 4090.279}, {"text": "look for a refund and uh there was a report I don't know it was from Finance or staff that sort of said well wealth", "start": 4090.279, "end": 4097.199}, {"text": "does this we did and we basically had to barter in front of like first of all the applicant was very angry because they", "start": 4097.199, "end": 4103.838}, {"text": "they just looked at what was in the report and said well thinking this is what we were going to apply to their application on the refund so yeah", "start": 4103.839, "end": 4111.12}, {"text": "basically if you know it can be sort of set out ahead of time then it eliminates", "start": 4111.12, "end": 4117.238}, {"text": "a lot of you know like I say um you know we you know one one application", "start": 4117.239, "end": 4124.758}, {"text": "might be this and well say well I looked back and the that application got you know all the money back and you know so", "start": 4124.759, "end": 4131.238}, {"text": "some some kind of classification and and that's what I've seen is that it's just a uniform policy", "start": 4131.239, "end": 4137.278}, {"text": "that you can just you can decide to apply or not um there there is costs to", "start": 4137.279, "end": 4142.52}, {"text": "to circulation to to time to review and stuff like that and that has to be taken into consideration when you're refunding", "start": 4142.52, "end": 4148.4}, {"text": "fees as well so there there is those components so we we can work on that", "start": 4148.4, "end": 4154.08}, {"text": "probably in the new year um looking at at at a policy for that if if that's what's", "start": 4154.08, "end": 4160.719}, {"text": "approved yes um I'd like to see the policy I'm I'm just trying to think how it's going to work in my head because", "start": 4160.719, "end": 4166.48}, {"text": "anyone that comes to the lectern has been through a staff report a circulation um and and so to they for I", "start": 4166.48, "end": 4176.12}, {"text": "think you're referring to them withdrawing even before they see us so in that case would we have Dev vote not", "start": 4176.12, "end": 4184.12}, {"text": "the the examples I think of is I thought there was a once there was a mess up with staff and they didn't found out", "start": 4184.12, "end": 4190.238}, {"text": "they didn't need it or something if I recall something like that where we offered to rebate it and I can't", "start": 4190.239, "end": 4195.679}, {"text": "remember why the Bruce Trail got a reduction if that was just a just off the cuff we did the church here too the", "start": 4195.679, "end": 4202.84}, {"text": "Roman Catholic Church for for I can't remember parking reduction but I don't know why we that one came out of the", "start": 4202.84, "end": 4208.88}, {"text": "blue cuz other like MCN has been here there's others that been here the hospitals been here we haven't reduced", "start": 4208.88, "end": 4214.28}, {"text": "those so it seems to be up like hit and miss and the town has", "start": 4214.28, "end": 4221.199}, {"text": "a policy uh with regard to uh nonprofits um it doesn't that Grant doesn't really", "start": 4221.199, "end": 4227.12}, {"text": "consider applications but I think we we would look at that as well as doing when we look at the fee schedule itself if", "start": 4227.12, "end": 4234}, {"text": "there is something because there is a huge potential there's there's tons of nonprofits in that that could", "start": 4234, "end": 4239.04}, {"text": "potentially apply um so we have to balance that because there's costs to to", "start": 4239.04, "end": 4244.84}, {"text": "uh reviewing the applications as well um we're we're definitely talking about those withdrawals or deferrals or other", "start": 4244.84, "end": 4250.44}, {"text": "things that they they're just not even coming to the floor or they're coming and then they just don't want it or they're withdraw or or they don't get it", "start": 4250.44, "end": 4257.08}, {"text": "and they still want to refund the work has already been done so that that's part of the fees as", "start": 4257.08, "end": 4264.198}, {"text": "well uh something I was going to add is I was just thinking about the um the", "start": 4264.76, "end": 4269.84}, {"text": "fees and going back to the application form um because I know they just passed", "start": 4269.84, "end": 4275.199}, {"text": "I think last was it last Monday I think the or it was a meeting before that no I", "start": 4275.199, "end": 4281.96}, {"text": "think it was Monday the the the fees by law was updated um and also you know in the schedule we", "start": 4281.96, "end": 4288.84}, {"text": "have adjournments in there is that clearly stated on the form that if someone requests an adjournment that there'll be a fee of I think it's 158 or", "start": 4288.84, "end": 4295.6}, {"text": "something like that CU if not i' like I say just maybe have a even just an", "start": 4295.6, "end": 4301.48}, {"text": "excerpt of the fees that might be applicable you know if they decide they want to adjourn or whatever like that if", "start": 4301.48, "end": 4308.199}, {"text": "not you know maybe some people will say I don't want to pay 158 so let's let's just proceed and and you know I'll make", "start": 4308.199, "end": 4314.56}, {"text": "myself ready I I can check that I I'm not quite sure but we can check", "start": 4314.56, "end": 4320.48}, {"text": "that just um the last thing that we are suggesting is uh potential for planning staff to present recommendations and", "start": 4320.48, "end": 4326.44}, {"text": "answer policy questions so um as as part of the the normal list of people to present as well", "start": 4326.44, "end": 4333.84}, {"text": "that might give you some more policy um context I'm just not sure if if you would like that or or if you don't need", "start": 4333.84, "end": 4340.8}, {"text": "that yeah is that sort of the idea I had saying you know more so geared towards", "start": 4340.8, "end": 4346.56}, {"text": "maybe when a new term comes in that you know train people what the objectives of the official plan are you know because", "start": 4346.56, "end": 4353.719}, {"text": "you know it's it's quite an onerous document to to look through especially if you're the first time on the", "start": 4353.719, "end": 4359.88}, {"text": "committee and you know there's a lot of irrelevant stuff like you know uh prohibition on bone boiling and stuff", "start": 4359.88, "end": 4366.48}, {"text": "like that I mean that's not going to be relevant to the committee but you know there is planning policies in there that", "start": 4366.48, "end": 4371.8}, {"text": "is so I think something like that would definitely be welcome", "start": 4371.8, "end": 4377.119}, {"text": "so you don't need it like for each application like some of them are very simple very obviously but is is that", "start": 4377.8, "end": 4384.199}, {"text": "something that would be helpful or or not that I think we already get that in the planning reports the background to", "start": 4384.199, "end": 4390.4}, {"text": "the staff reports have policy interpretations for us and we usually have a planner sitting here or online to", "start": 4390.4, "end": 4397.96}, {"text": "answer planning related questions and policy interpretations if I'm not mistaken so I think it's already in in", "start": 4397.96, "end": 4405.239}, {"text": "the staff [Music] report that was the the last of our", "start": 4405.239, "end": 4412.639}, {"text": "suggestions for um recommendations but do you have any additional ones that", "start": 4412.639, "end": 4418.36}, {"text": "you'd like us to", "start": 4418.36, "end": 4421.158}, {"text": "consider not to put you on the spot give us a a moment", "start": 4429.239, "end": 4436.8}, {"text": "let's go to close session yeah one thing I and I was", "start": 4436.8, "end": 4444.4}, {"text": "talking to Fabia about it is last term we all had tablets issued to us and", "start": 4444.4, "end": 4451.719}, {"text": "um for those were of us who were returning we had had to hand them back in you know because they said the", "start": 4451.719, "end": 4457.8}, {"text": "operating system was at a date which actually it wasn't um and there was kind", "start": 4457.8, "end": 4463.52}, {"text": "of a staff with well other committees will ask for the same thing too but I think our the Mandate of our committee", "start": 4463.52, "end": 4468.84}, {"text": "is a lot different in that you know these other committees are not doing site visits they're not visiting", "start": 4468.84, "end": 4475.48}, {"text": "properties you know where those tablets were great as long as you didn't lose the pen that came", "start": 4475.48, "end": 4481.12}, {"text": "with them you know you could just jot things right down on on on the the PDF or whatever like that so um yeah I don't", "start": 4481.12, "end": 4491.08}, {"text": "that's I mean not necessarily a budget thing because they I don't know what they did with I", "start": 4491.08, "end": 4496.36}, {"text": "don't know what they did with the tablets we returned because they were actually overspeed and would have served another four years but I I think", "start": 4496.36, "end": 4503.08}, {"text": "something like that is you know it's a tool that that we kind of it's useful in", "start": 4503.08, "end": 4508.44}, {"text": "the field so um I know it's not so much going to the council process but it's", "start": 4508.44, "end": 4514.92}, {"text": "the overall process I can ask about that I I cannot promise anything on on that", "start": 4514.92, "end": 4521.639}, {"text": "one anyone else okay thank", "start": 4523.48, "end": 4530.4}, {"text": "you so with that that brings our meeting to a close so adjourned at 8:15 p.m.", "start": 4530.4, "end": 4535.88}, {"text": "thanks everyone recording", "start": 4535.88, "end": 4541.88}, {"text": "stopped e", "start": 4553.92, "end": 4557.96}]