[{"text": "e", "start": 28.96, "end": 31.96}, {"text": "e", "start": 58.92, "end": 61.92}, {"text": "e", "start": 88.92, "end": 91.92}, {"text": "e", "start": 118.84, "end": 121.84}, {"text": "e", "start": 148.84, "end": 151.84}, {"text": "e", "start": 178.84, "end": 181.84}, {"text": "e", "start": 208.76, "end": 211.76}, {"text": "e", "start": 238.72, "end": 241.72}, {"text": "e e", "start": 268.72, "end": 272.72}, {"text": "okay ladies and gentlemen we are going to call this meeting of the oal public library board to order for Thursday November 21st", "start": 308.88, "end": 314.52}, {"text": "2024 I before we get started I'm going to read our territorial acknowledgement the oakal public library is situated on", "start": 314.52, "end": 320.36}, {"text": "the treaty number 14 and treaty number 22 treaty lands and the territory of the Miss sagas of the Credit First Nation", "start": 320.36, "end": 326.72}, {"text": "and the traditional territory of the Kiron wendat and the hon Oakville is currently home to many First Nations", "start": 326.72, "end": 333.199}, {"text": "Inuit and M peoples regardless of where we come from we are all interconnected through the land that we live on the", "start": 333.199, "end": 338.8}, {"text": "water that we use and the air that we breathe we are committed to a continuous Learning Journey and allyship we seek to", "start": 338.8, "end": 344.919}, {"text": "elevate indigenous voices and lived experience to cultivate reconciliation in", "start": 344.919, "end": 350.919}, {"text": "Oakville uh Madam committee clerk do we have any regrets this evening we have regrets from councelor Chisum councelor", "start": 351.12, "end": 356.479}, {"text": "Chism and members of the board any Declarations of pecuniary Interest to declare I'm not seeing any so we'll move", "start": 356.479, "end": 363.479}, {"text": "along you have had your minutes circulated as per 4.1 from our meeting of October 17th can I get a motion to", "start": 363.479, "end": 370.599}, {"text": "approve the minutes as circulated thank you Soo go ahead um I I sent my regrets saying that", "start": 370.599, "end": 377.039}, {"text": "I couldn't be but it shows as present so just a correct correction your", "start": 377.039, "end": 382.599}, {"text": "doppelganger was here yeah okay so we will note that", "start": 382.599, "end": 388.24}, {"text": "correction you're you're giving up the credit that you had for being here even though you weren't here you're gonna lose that pay M so many things yeah", "start": 388.24, "end": 395.52}, {"text": "you're you mov so many of the agenda items too anything else can I get a motion to approve the minutes has", "start": 395.52, "end": 401}, {"text": "circulated please thanks Bill thank you Rebecca all in favor that's", "start": 401, "end": 406.08}, {"text": "carried okay uh we have a number of consent items uh listed from 5.1 to 5.5", "start": 406.08, "end": 411.84}, {"text": "are there any separations of those items Andrew 5.3 5.3 anything else ELO it's uh", "start": 411.84, "end": 418.8}, {"text": "5.2 is health and 5.2 5.2 anything else okay can I get a motion to approve 5.1", "start": 418.8, "end": 425.8}, {"text": "5.4 and 5.5 please Meredith thank you Bill thank you", "start": 425.8, "end": 430.84}, {"text": "all in favor those are carried for the purposes of those who might be watching from home we have just approved 5.1", "start": 430.84, "end": 437.28}, {"text": "which is the 2024 oakal Public Library key um agenda items for November 202", "start": 437.28, "end": 442.52}, {"text": "21st 2024 we've also approved the library space booking policy November 1st 20 that's today's dat what am I", "start": 442.52, "end": 448.919}, {"text": "doing and number 5.5 we approved the mandatory learning policy so those have been approved and now we are turning to", "start": 448.919, "end": 455.72}, {"text": "5.2 with the health and safety report and Soo you separated that yes I noticed a dramatic Improvement year-over-year is", "start": 455.72, "end": 463.12}, {"text": "there any hypothesis as to why there isn't any um Trend that we", "start": 463.12, "end": 471.08}, {"text": "could identify um we did work with different sites around some of the the the issues we we there was um a number", "start": 471.08, "end": 478.96}, {"text": "last year of of um cuts related to um the acrylic sign holders um so we did", "start": 478.96, "end": 486.039}, {"text": "look at replacing some of those um but there wasn't anything I can actually speak to they they were very much", "start": 486.039, "end": 493.24}, {"text": "one-offs um throughout throughout the year okay thank you anybody else on on", "start": 493.24, "end": 500.24}, {"text": "5.2 can I get a motion to approve that thank you Soo seconded by thank you Rebecca all in favor that's carried okay", "start": 500.24, "end": 508.319}, {"text": "second separation is five .3 that is the performance and measures report Rebecca you separated that sorry Andrew", "start": 508.319, "end": 515.2}, {"text": "separated it I can't look I'm not able to look this direction Andrew separated that uh thank you um just regarding the", "start": 515.2, "end": 523.36}, {"text": "uh Branch Services um obviously you know there's a massive increase from 2019 to 2024 uh as well as from 2023 to", "start": 523.36, "end": 531.6}, {"text": "2024 and uh it notes that this includes things such as um Spa uh work and study", "start": 531.6, "end": 537.76}, {"text": "space bookings creation Zone equipment book working 3D printers and Wi-Fi sessions I wonder if we could separate", "start": 537.76, "end": 543.48}, {"text": "at least Wi-Fi if not maybe break down several of those um uh groups because it might make it a little more pertinent to", "start": 543.48, "end": 550.279}, {"text": "see the relative use in the creation zone for example so you want to separate Wi-Fi sessions and what else sorry Wi-Fi", "start": 550.279, "end": 557}, {"text": "definitely um but it you know if you could look at the data it might make sense to separate say some of the other", "start": 557, "end": 562.04}, {"text": "Branch Services just so we can see the individual Trends because that's sort of a catch all for a lot of different things right now and I don't think it's", "start": 562.04, "end": 568.24}, {"text": "U really providing us um with actionable you know Insight just looking at that massive", "start": 568.24, "end": 574.12}, {"text": "number uh we do separate them out under branches on page 10 MH um did you", "start": 574.12, "end": 584.079}, {"text": "want is there a summary there as well sorry if I missed it yeah so on page page 11 um we broke", "start": 585.079, "end": 592.519}, {"text": "up the Wi-Fi sessions the creation Zone equipment and they're all kind of separated out what what what is the", "start": 592.519, "end": 598.36}, {"text": "bungle of that initial Branch services on the front page as a summary right okay could we get a total by service not", "start": 598.36, "end": 604.68}, {"text": "just by Branch okay got it you see what I mean y", "start": 604.68, "end": 609.88}, {"text": "yeah okay okay and I'll leave it to you to you know decide what makes the most sense to display that but that would be", "start": 609.88, "end": 615}, {"text": "helpful okay okay thank you thanks Andrew anything anybody else on", "start": 615, "end": 621.24}, {"text": "5.3 go", "start": 621.24, "end": 624.36}, {"text": "ahead so on the in appendex a the branch performance Trends uh which is a really", "start": 627.079, "end": 633.76}, {"text": "helpful chart I um and and the explanation of the metric um in particular the physical", "start": 633.76, "end": 642}, {"text": "circulation by foot traffic which ranges from point4 I think it is up to 5.9 so", "start": 642, "end": 648}, {"text": "the explanations all make sense I'm just wondering is there anything that you would want to change or like influence", "start": 648, "end": 654.24}, {"text": "on any of the branches to bring like for example the point4 up at White Oaks or", "start": 654.24, "end": 661.6}, {"text": "or is that just the the way the the various branches are used um one one of", "start": 661.6, "end": 667.68}, {"text": "the key things and and and you may have noticed over time there tends to be a lot of asterisks around our foot traffic", "start": 667.68, "end": 673.839}, {"text": "um our foot traff traffic is primarily tracked through our security gates and we've been having issues with our", "start": 673.839, "end": 679.36}, {"text": "security gates for the past number of years so there are instances um and I think White Oaks is one of them um where", "start": 679.36, "end": 688.16}, {"text": "we have had issues with them being being down or the or the um the school security gates being down and so it's", "start": 688.16, "end": 693.959}, {"text": "not having a full picture um one of the things that that we are doing um using some of the Surplus for this year is", "start": 693.959, "end": 700.2}, {"text": "actually replacing um our Reliance on the security gates with individual", "start": 700.2, "end": 706.16}, {"text": "people counters um so we're using going to switch to the same model that the town has um which will one allow us to", "start": 706.16, "end": 712.279}, {"text": "do better comparisons at shared facilities um and have one system um but we do have issues in being able to pull", "start": 712.279, "end": 719.32}, {"text": "data from the security gates they are coming to end of life um we installed them in 2016 um and so that that's", "start": 719.32, "end": 726.48}, {"text": "driving some of where you're seeing the discrepancies is that there'll be two months that just we won't have data um", "start": 726.48, "end": 732.56}, {"text": "and it can take a little bit for us to discover that because they don't tell us that they don't have data it's only when we go to do the reports um that we kind", "start": 732.56, "end": 738.88}, {"text": "of pull and and realize that they've been down um for that piece of counting um that that being said um we are", "start": 738.88, "end": 746.56}, {"text": "looking at um just ongoing initiatives around traffic um and you know card", "start": 746.56, "end": 753.48}, {"text": "holders our initiative around Crown holders is getting them in the branch recognizing that there are some card", "start": 753.48, "end": 758.68}, {"text": "holders who prefer Digital Services and won't come in the branch but um through our um Outreach and trying to get in", "start": 758.68, "end": 766.279}, {"text": "more card holders um and getting them in and being able to show them the depth and the breadth of the service that we", "start": 766.279, "end": 772.519}, {"text": "have so it is tied um to our initiatives in our our 2025 um CEO goal well I not they're not", "start": 772.519, "end": 780.079}, {"text": "CEO goals anymore they're opl goals now um around uh card holder increase but", "start": 780.079, "end": 785.56}, {"text": "also retention because that retention is really showing them what other services they can be taking advantage of and it's", "start": 785.56, "end": 792.36}, {"text": "always been interesting to me when I have conversations and I talk about different oh I didn't know you had that come in see talk um and so that that", "start": 792.36, "end": 800.639}, {"text": "that will play a role in in some of those pieces okay thank you thanks AIS anything anybody else", "start": 800.639, "end": 806.399}, {"text": "Rod yes I was wondering on the first first page where it says uh minus 9% for", "start": 806.399, "end": 812.72}, {"text": "foot traffic and then it there is a note pointing out that data was lost at White", "start": 812.72, "end": 818.36}, {"text": "Oaks um if that data is that data missing would it have", "start": 818.36, "end": 824}, {"text": "made much of a difference to the minus 9 like could we have bumped it up to minus 6 minus5 or you know something a lot", "start": 824, "end": 831.279}, {"text": "closer to a positive based on 2023 data for example for the months is missing", "start": 831.279, "end": 839.6}, {"text": "apologies I I'm at the tail end of a of of a cold um I suspect the answer to that would be", "start": 839.6, "end": 846.079}, {"text": "yes um because White Oaks in particular um the student traffic alone is pretty", "start": 846.079, "end": 851.32}, {"text": "significant going going in and out um so it very well could have and and we do some we did consider you know trying to", "start": 851.32, "end": 857.839}, {"text": "take an average but we don't do that for anywhere else so it then misalign so we decided just to put a not in saying it", "start": 857.839, "end": 863.92}, {"text": "is missing it um and that um this this data is reflected of two months of", "start": 863.92, "end": 870.04}, {"text": "missing data from from White Oaks I would Suspect with that data we would definitely be up a couple percentage", "start": 870.04, "end": 875.639}, {"text": "points whether or not that's all five or put us in the green I I don't I don't know um I can't remember the exact", "start": 875.639, "end": 882.92}, {"text": "months that we missed the data okay well I guess based on what you've just said I'm wondering if the", "start": 882.92, "end": 889.92}, {"text": "note could be expanded to say uh two months of whatever it is white Oak's", "start": 889.92, "end": 895.639}, {"text": "Branch dat foot traffic data was missing in 2023 this data was U 20,000 or", "start": 895.639, "end": 903.959}, {"text": "whatever whatever it takes because of course I guess this this in the year end one goes to town at budget time and you", "start": 903.959, "end": 913.12}, {"text": "don't really want to have a minus 9% without a little bit more of an explanation I would argue so I think it", "start": 913.12, "end": 920.44}, {"text": "would be worth flushing that out a bit okay um and again we we are hoping to", "start": 920.44, "end": 926.839}, {"text": "have the new people counters in by the end of the year so this will not be an issue for next year's data but in", "start": 926.839, "end": 933}, {"text": "comparison it will be noted thanks Rod anybody else um", "start": 933, "end": 939.72}, {"text": "Meredith I wanted to start just um by saying this is a very thorough and comprehensive report and clearly", "start": 939.72, "end": 946.48}, {"text": "somebody spent a lot of time on it there's some great numbers with some great notes and summaries and there's", "start": 946.48, "end": 951.519}, {"text": "just a lot in here um so thank you um and I maybe my question is does it make", "start": 951.519, "end": 958.639}, {"text": "sense for this to be lumped into a consent item where we could potentially just bulk approve it or like should this", "start": 958.639, "end": 965.92}, {"text": "be like a standing discussion item the same way that we review our financial statements on a querly", "start": 965.92, "end": 972.279}, {"text": "basis yeah we could definitely do that I do you know generally the rule that I", "start": 972.279, "end": 978.199}, {"text": "have is um the majority for information items", "start": 978.199, "end": 983.36}, {"text": "really go in consent unless there's something in particular I want I wanted to highlight which is why there is a", "start": 983.36, "end": 988.959}, {"text": "couple for information items in in the discussion package um but normally a consent agenda holds everything that is", "start": 988.959, "end": 995.8}, {"text": "just coming for information um but if the board prefers that I include it as part of discussion I'm happy to do", "start": 995.8, "end": 1004.639}, {"text": "that okay thank you anything further Andrew just to follow up on on Merida's", "start": 1005.16, "end": 1012.839}, {"text": "um question there is that a decision we should maybe take right now if we want to direct this to be in a discussion item ongoing or if we leave it in", "start": 1012.839, "end": 1019.279}, {"text": "consent you can direct it or you can leave it to the CEO's uh discretion it's your call how do you want to", "start": 1019.279, "end": 1026.839}, {"text": "handle sorry this was this I was I'm just a thought in isolation I'm not sure", "start": 1026.839, "end": 1032.72}, {"text": "if it reflects the opinion of the board so if anyone else has opinions one way or the other uh I am open to feedback I", "start": 1032.72, "end": 1041.678}, {"text": "support your opinion yeah just as sort of a general point of board agenda", "start": 1041.679, "end": 1046.959}, {"text": "management is that there's nothing lessens or increases the importance of an item whether it's in an information", "start": 1046.959, "end": 1053.2}, {"text": "section or a discussion section I think that the typical rule of thumb is information items are", "start": 1053.2, "end": 1058.88}, {"text": "information um discussion items are matters that require decision I mean I know that we we actually had two decision items this time we had the two", "start": 1058.88, "end": 1065.36}, {"text": "policies but we had previously discussed them so they were there for information so that's generally the rule of thumb and it doesn't nothing Rises or falls on", "start": 1065.36, "end": 1071.44}, {"text": "it one way or the other um but uh it's it's strictly up to the board if you want to do I my various boards it's", "start": 1071.44, "end": 1078.48}, {"text": "these sorts of reports are in both sections so it doesn't it doesn't really matter one way or the other but I'll", "start": 1078.48, "end": 1084.08}, {"text": "take your direction if you would like to make that motion get yourself in minutes make yourself famous there we go I mean that", "start": 1084.08, "end": 1091.2}, {"text": "I think just generally the topics that it covers which are like key items", "start": 1091.2, "end": 1096.4}, {"text": "relating to the board progress and achieving the the opl goals which is", "start": 1096.4, "end": 1102.52}, {"text": "card holder foot traffic usage it seems like they're really key topics to be", "start": 1102.52, "end": 1107.559}, {"text": "covered and so you know discussing their progress I think could be since it's brought to us on a quarterly basis could", "start": 1107.559, "end": 1114.32}, {"text": "be I would move move to have it be a standing discussion item so that we can", "start": 1114.32, "end": 1120.12}, {"text": "unpack some of these um how many pages 24 pages of analysis that was", "start": 1120.12, "end": 1126.159}, {"text": "covered sure that's great and uh that is our core business so you know it's it's uh there's no issue uh Andrew do you", "start": 1126.159, "end": 1132.72}, {"text": "want to second that since you spoke up in defense of the initiative okay thank you", "start": 1132.72, "end": 1140.08}, {"text": "not that they require defending it's a good idea uh any anything further all in favor that's", "start": 1140.08, "end": 1146.44}, {"text": "carried okay that concludes the discussion items sorry the confidential items sorry I'm G to try one more time", "start": 1146.44, "end": 1152.4}, {"text": "the consent items the other c-word uh we're moving on to uh number six which is confidential consent there are no", "start": 1152.4, "end": 1158.039}, {"text": "confidential consent items today and as such we move to seven discussion items starting with 7.1 our 2024 audit", "start": 1158.039, "end": 1164.52}, {"text": "planning report uh yes so I'm going to pass this over to Jade yeah well Jane is approaching the podium I just want to", "start": 1164.52, "end": 1170.64}, {"text": "mention that there is a correction in the recommendation so we're not this this report is not being received for", "start": 1170.64, "end": 1176.2}, {"text": "feedback it's being received today for information so the recommended motion has been changed SL uh crossout feedback", "start": 1176.2, "end": 1182.76}, {"text": "at information welcome Jane nice to see you great thank you and good evening so used to seeing you on", "start": 1182.76, "end": 1189.88}, {"text": "Zoom sorry good evening chair members of the board is that better there apologies", "start": 1190.679, "end": 1196.24}, {"text": "thank you for the opportunity to speak to the 2024 audit planning report prepared by KPMG so I'm Jade serer I'm", "start": 1196.24, "end": 1203.64}, {"text": "the manager of accounting at the town and I'll be the main point of contact with KPMG throughout the duration of", "start": 1203.64, "end": 1210}, {"text": "this year's audit and so similar to Prior years I'll present a couple things on the audit planning report and then", "start": 1210, "end": 1216.64}, {"text": "KPMG will be back in the spring to present the the findings of their audit and I'm not going to go over everything", "start": 1216.64, "end": 1222.919}, {"text": "in the report but I did want to highlight a couple things and so the first the the recommendation before is", "start": 1222.919, "end": 1229.12}, {"text": "for receipt and the reason why it is for receipt and not for feedback is that KPMG is completely independent of", "start": 1229.12, "end": 1236.84}, {"text": "management as well as the board and so they have set standards that they need to follow while conducting their audit", "start": 1236.84, "end": 1243.4}, {"text": "but it's important from a transparency standpoint that this information is presented to you so you know that their", "start": 1243.4, "end": 1249.76}, {"text": "audit strategy as well as their independence uh the second item that I", "start": 1249.76, "end": 1254.88}, {"text": "wanted to highlight is the materiality so this year's material reality has been set at 368,000 and so it's a big number", "start": 1254.88, "end": 1263.96}, {"text": "and it's up 18,000 from prior years uh but the Benchmark Remains the Same as 3%", "start": 1263.96, "end": 1269.76}, {"text": "of revenues and just as a reminder KPMG tests things well below this threshold", "start": 1269.76, "end": 1276.279}, {"text": "they test random amounts and and samples at all levels and what this number means", "start": 1276.279, "end": 1281.88}, {"text": "is if they find something that's uncorrected an error to this magnitude", "start": 1281.88, "end": 1287.36}, {"text": "uh they would qualify their audit opinion and so we'd stop that well before and we'd correct any adjustments", "start": 1287.36, "end": 1293.919}, {"text": "the number that I think is more important and I think is more important to the board is the audit misstatement", "start": 1293.919, "end": 1299.679}, {"text": "posting threshold and so that's been recorded in the report as", "start": 1299.679, "end": 1304.919}, {"text": "18,400 and so what that means is after we hand over the records of opl to", "start": 1304.919, "end": 1310.799}, {"text": "KPMG any adjustment that they find whether or not we correct it or not", "start": 1310.799, "end": 1315.84}, {"text": "before the audit's completed it will over ,400 it will be brought to the", "start": 1315.84, "end": 1321.039}, {"text": "board's attention and included as part of the um audit findings report so it is", "start": 1321.039, "end": 1327.159}, {"text": "important because that materiality figure is quite large so hopefully it gives everybody a bit more comfort that", "start": 1327.159, "end": 1333.2}, {"text": "you see anything over 18,400 leading up to that figure and we", "start": 1333.2, "end": 1338.24}, {"text": "would correct them before it gets to a qualifying report another thing I wanted to", "start": 1338.24, "end": 1343.96}, {"text": "highlight is that there are three new accounting standards for 2024 the first relates to additional guidance on", "start": 1343.96, "end": 1351.039}, {"text": "Revenue recognition when there are performance obligations in order to earn the revenue the second relates to", "start": 1351.039, "end": 1357.679}, {"text": "purchased intangible assets and the third relates to public private Partnerships so this is when a private", "start": 1357.679, "end": 1364.679}, {"text": "entity uh builds constructs and finance an asset on behalf of an organization", "start": 1364.679, "end": 1371.48}, {"text": "and maintains it into the future and so kpmg's put in their report that they don't anticipate this to impact the life", "start": 1371.48, "end": 1378.48}, {"text": "liary at all and as management I would agree that there will be little to no impact on the library but it would does", "start": 1378.48, "end": 1384.96}, {"text": "include it is included as part of their 2024 audit plan and they will be following up with that uh in their audit", "start": 1384.96, "end": 1392}, {"text": "findings report and over the past few years there have been a lot of new standards and the library is no", "start": 1392, "end": 1398.32}, {"text": "different to other public sector entities and I do think that they're always welcome changes because whenever", "start": 1398.32, "end": 1403.52}, {"text": "there's additional guidance about how we record things all it does is bring more information to make the statements more", "start": 1403.52, "end": 1410.039}, {"text": "reliable and comparable between organizations so I do think although it's a bit more work uh it does benefit", "start": 1410.039, "end": 1417.039}, {"text": "the users of the financial statements and and it's welcomed uh the other areas for the 2024", "start": 1417.039, "end": 1423.919}, {"text": "audit remain relatively the same so the Auditors are going to focus on ensuring that revenues and expenses are recorded", "start": 1423.919, "end": 1430.52}, {"text": "in the correct period uh they're going to be looking at our estimates around post-retirement uh benefit obligations", "start": 1430.52, "end": 1438.159}, {"text": "and then they'll do a lot of testing on payroll and the capital asset additions and disposals of the libraries", "start": 1438.159, "end": 1444.4}, {"text": "collection just do excuse me due to the size of the figure and so KPMG explains", "start": 1444.4, "end": 1450.279}, {"text": "their procedures in the report uh for each of these items so I won't go into it in detail but if there's any", "start": 1450.279, "end": 1456.2}, {"text": "questions that anyone has on the year-end process or any questions that you have for the Auditors I can help", "start": 1456.2, "end": 1462.88}, {"text": "facilitate those uh but as the board you also have direct access to the Auditors at any time throughout the year and", "start": 1462.88, "end": 1469.32}, {"text": "you're welcome to email them uh directly without management presence uh is there anything I can help clarify related to", "start": 1469.32, "end": 1476.12}, {"text": "the 2024 audit plan questions from the board not seeing any yet okay thank you", "start": 1476.12, "end": 1484.2}, {"text": "great thanks thanks can I get a motion to receive um the uh report please thank you Rod thank you Avis all in favor", "start": 1484.2, "end": 1491.48}, {"text": "that's carried okay moving on to 7.2 the comprehensive financial report as at", "start": 1491.48, "end": 1496.96}, {"text": "September 30th thanks", "start": 1496.96, "end": 1501.64}, {"text": "Jean 200 oh it's on now did I hit it yeah AV turned it", "start": 1509.6, "end": 1515.24}, {"text": "on is it back on it's back on okay um so as the report highlights we are", "start": 1515.24, "end": 1520.52}, {"text": "projecting uh just over a 2 180,000 Surplus for this year um mostly related", "start": 1520.52, "end": 1527.159}, {"text": "to ongoing um vacancies um that we've been having", "start": 1527.159, "end": 1532.36}, {"text": "and and and we've been we've been filling those as as we've been able to do so um also highlights where we are", "start": 1532.36, "end": 1537.84}, {"text": "with the development reserve and the hip trust um it is", "start": 1537.84, "end": 1543.32}, {"text": "uh the same as as what we've normally presented so I'm happy to take questions", "start": 1543.32, "end": 1550.24}, {"text": "Soo we discussed previously about using Surplus towards collections is there", "start": 1550.24, "end": 1555.48}, {"text": "still time and and possibility to do to do that no absolutely collections has been given direction to spend um and so", "start": 1555.48, "end": 1563}, {"text": "that will take place um it was after the the Q3 um because we we wait at at", "start": 1563, "end": 1568.72}, {"text": "different points to see exactly where that Surplus is going to end so collections has been given Direction um to spend an approximate uh extra 100,000", "start": 1568.72, "end": 1576.12}, {"text": "so the 280 is with that 100,000 or without no I think it's without [Music]", "start": 1576.12, "end": 1581.279}, {"text": "that thank you Soo um Meredith I just wanted to ask about the", "start": 1581.279, "end": 1587.6}, {"text": "Surplus in Personnel because I do recall that there was collective bargaining", "start": 1587.6, "end": 1592.88}, {"text": "that happened this year as well so I didn't expect there to be a surplus are the vacancies really substantial that", "start": 1592.88, "end": 1598.76}, {"text": "that offset that yeah we do have a number of um full-time vacancies that that we had um some of which we we are", "start": 1598.76, "end": 1605.559}, {"text": "holding pending the result of the 2025 budget process to hopefully offset some", "start": 1605.559, "end": 1610.88}, {"text": "of some of those issues related to 16 mile um as well um the director position", "start": 1610.88, "end": 1616.12}, {"text": "um is is a vacancy so that's feeding in into some of this as well", "start": 1616.12, "end": 1622.36}, {"text": "um so it is we have been working on and we do we do budget gapping I think we", "start": 1622.36, "end": 1628.24}, {"text": "budget about $100,000 every year for gapping and and we're really looking over the next year and I think we've talked about this to get a better sense", "start": 1628.24, "end": 1634.679}, {"text": "for that um because one of the challenges in in in a particularly a part-time organization is you know we", "start": 1634.679, "end": 1641.12}, {"text": "have we we have a vacancy somebody will fill that vacancy and then it takes five different positions over the scent so it creates gapping longterm it can take up", "start": 1641.12, "end": 1648.44}, {"text": "to eight months for us to fully um fill that entire process um and that and that's really what drives some of this", "start": 1648.44, "end": 1655.039}, {"text": "Surplus beyond the the full-time positions um that we are", "start": 1655.039, "end": 1660.159}, {"text": "holding anybody else Avis so on page three uh there's a", "start": 1660.36, "end": 1670.039}, {"text": "description of customer experience and what the Surplus is related to and it notes that a budget of 100,000 for", "start": 1670.039, "end": 1677.36}, {"text": "estimated St in vacancies is included in the section but it's projected to be realized in The Innovation and", "start": 1677.36, "end": 1683}, {"text": "integration section and so then I expected The Innovation and integration section to be kind of offset by that but", "start": 1683, "end": 1692.039}, {"text": "in that section it talks about a surplus of $26,000 so so I'm just trying to", "start": 1692.039, "end": 1698.6}, {"text": "understand the reference to the the customer experience budget being", "start": 1698.6, "end": 1704.12}, {"text": "realized in The Innovation and integration section", "start": 1704.12, "end": 1710.12}, {"text": "so I believe that is speaking to that that 100,000 of of of gapping that we normally see come out of customer", "start": 1710.88, "end": 1717.919}, {"text": "experience and so we budget that out of the customer experience line um but we didn't necessarily see that realization", "start": 1717.919, "end": 1724.08}, {"text": "out of the customer experience line we're seeing it more out of the Innovation and integration line um but", "start": 1724.08, "end": 1729.519}, {"text": "we have to put that budget somewhere every year and the the customer experience being the largest Staffing", "start": 1729.519, "end": 1734.96}, {"text": "budget that's where we put it um but maybe Belinda can confirm is Belinda", "start": 1734.96, "end": 1741.159}, {"text": "on it's just there's a surplus in both yeah", "start": 1741.159, "end": 1746.48}, {"text": "so hello I just wanted to this is Belinda hey Belinda hello so I would", "start": 1746.76, "end": 1754.279}, {"text": "that is exactly what the situation is the uh the gapping is occurring in the", "start": 1754.279, "end": 1760}, {"text": "ination and integration section but it's budgeted the customer very something", "start": 1760, "end": 1766.799}, {"text": "still not sorry we so what did we budget in", "start": 1770.96, "end": 1776.399}, {"text": "Innovation and so all right so I get the fact that it was budget so there's no budgeted", "start": 1776.399, "end": 1782.96}, {"text": "there's no budgeted gapping in Innovation and integration it's only budgeted in customer experience so we budget a", "start": 1782.96, "end": 1789.519}, {"text": "credit of 100,000 in customer experience but we have the gapping occurring in The", "start": 1789.519, "end": 1796.24}, {"text": "Innovation and integration section so then what is the Surplus in Innovation and integration that's what", "start": 1796.24, "end": 1802.039}, {"text": "it is that's why there's a surplus because we have gaping dollars there right because there's position Gap so", "start": 1802.039, "end": 1809.279}, {"text": "there's extra funds in there so", "start": 1809.279, "end": 1816.48}, {"text": "okay so we moved the budget from customer experience we don't move", "start": 1817.08, "end": 1822.559}, {"text": "budgets we never move budget I'm just trying to I'm just so let let me think the budget the is credited in in", "start": 1822.559, "end": 1829.679}, {"text": "customer experience but it's actually but the gapping itself is being realized", "start": 1829.679, "end": 1835.559}, {"text": "or actuals occurring within in Innovation and integration so we don't", "start": 1835.559, "end": 1840.72}, {"text": "move budgets mid year those budgets stay in the same spot it is always in that", "start": 1840.72, "end": 1846.12}, {"text": "spot and so we don't move things around no no sorry that's not what I intended", "start": 1846.12, "end": 1852.88}, {"text": "um what I meant what I was just thinking out loud so we essentially have 300,000", "start": 1852.88, "end": 1859.159}, {"text": "of gapping in Innovation and", "start": 1859.159, "end": 1863.919}, {"text": "integration anyway it's not it's really not worth spending a lot of time correct", "start": 1866.159, "end": 1872.84}, {"text": "okay okay thank you thank you um who was next Rebecca no I thought I saw your hand go", "start": 1872.84, "end": 1879.679}, {"text": "up no okay um I have a question that is going to be oddly naive for somebody", "start": 1879.679, "end": 1885.48}, {"text": "who's sat around this table for 24 years and that is we're in a battle to get not", "start": 1885.48, "end": 1890.88}, {"text": "maybe battle is not the right word but we're certainly in a we're in a challenging position to fund uh 6 Mile", "start": 1890.88, "end": 1897.039}, {"text": "um branch and uh Tara did a great job presenting and she'll talk about that later on the agenda at Council and and I", "start": 1897.039, "end": 1904.88}, {"text": "was a a good Crown attorney I think in terms of trying to lead the witness a little bit to help us get to the to get", "start": 1904.88, "end": 1910.399}, {"text": "to Yes um here's the knif question we're going to have $181,000 left uh in Surplus at the end", "start": 1910.399, "end": 1917.519}, {"text": "of the year uh assuming we are spending 100,000 on collections is there any legitimate way on an exceptional basis", "start": 1917.519, "end": 1924.76}, {"text": "because of our circumstances is there any way to carry to have the town agree to carry that forward or make that part of the argument because that would", "start": 1924.76, "end": 1931.44}, {"text": "certainly offset the $300 and odd, that we need uh a good portion of it in order", "start": 1931.44, "end": 1936.48}, {"text": "to uh open as projected or planned for 16 mile I don't know if Belinda has a", "start": 1936.48, "end": 1942.159}, {"text": "answer that or Tara maybe you've opposed that to your colleagues in the past um yeah we are spending more than just", "start": 1942.159, "end": 1948.2}, {"text": "100,000 oh you are okay because we are paying for the the um people counters um as well as uh last", "start": 1948.2, "end": 1958.08}, {"text": "um board meeting I uh in the capital budget update um we're also paying for", "start": 1958.08, "end": 1963.279}, {"text": "the room booking tablets okay um out of out of the Surplus it's not a t but there are other things coming out of surplus um that being said we did talk", "start": 1963.279, "end": 1970.639}, {"text": "to to finance uh about that option and it was um", "start": 1970.639, "end": 1976.6}, {"text": "not uh I don't want to say not well-received but not an option um that", "start": 1976.6, "end": 1982}, {"text": "they wanted to pursue um and I think um and and you know I can bring back a a", "start": 1982, "end": 1989.6}, {"text": "better answer because I don't want necessarily want to put words in in in John Vander heiden's mouth um but it's", "start": 1989.6, "end": 1995}, {"text": "it's just it's just I think the the view is that it's it's just pushing it further down the line because we can backfill but then in 2026 it's got to", "start": 1995, "end": 2001.519}, {"text": "come in at some point into operating dollars um and so that it's it's better um I think the thing is is is if we can", "start": 2001.519, "end": 2008.72}, {"text": "realize it in as part of the budget that is the preferred way if that does not happen maybe we need to look at other", "start": 2008.72, "end": 2014.519}, {"text": "options I mean I agree that the preferred ways to get the budget allocation I mean and I think it's the proper way to do it I think it's it's", "start": 2014.519, "end": 2019.96}, {"text": "only appropriate that Council agree to that as well y um because we built the darn library and we should staff at the", "start": 2019.96, "end": 2025.48}, {"text": "way and and operate the way that we planned but I just wondered if that was Pro any way of a stop Gap to give any", "start": 2025.48, "end": 2031.559}, {"text": "relief this year the town will be under additional pressure this year largely because of my other Department that I", "start": 2031.559, "end": 2038.519}, {"text": "chair the police board came in at 13.8% which is going to have an impact so I'm just wondering if maybe that's a a way", "start": 2038.519, "end": 2044.76}, {"text": "to help maybe um uh blunt that if that's possible but if it I mean I guess legally it's possible but I know there's", "start": 2044.76, "end": 2051.44}, {"text": "a real jealous not jealous as the word but a there's a real desire from the accounting folks to always secure those", "start": 2051.44, "end": 2057.48}, {"text": "surpluses for our reserves yes um so I I could imagine the accountants wouldn't want that but in in light of the", "start": 2057.48, "end": 2062.96}, {"text": "circumstances I'm just wondering if maybe that if you could ask the question again as part of this this ongoing campaign to get our money yeah what I", "start": 2062.96, "end": 2069.398}, {"text": "can tell you do is get an official answer from from from finance and send it out to the board okay that's great", "start": 2069.399, "end": 2075.079}, {"text": "thank you uh I'll go back for any more questions or comments on this one okay this is uh a receipt for", "start": 2075.079, "end": 2081.358}, {"text": "information so can I get a motion to that effect please thank you celo thank you Rebecca all in favor that's", "start": 2081.359, "end": 2087.72}, {"text": "carried opl goals for 2025 um so I brought the forward the", "start": 2087.72, "end": 2092.878}, {"text": "proposed goals last month um and there was some feedback that feedback um included adding in a goal around uh the", "start": 2092.879, "end": 2100.72}, {"text": "local newspaper digitization project um additionally uh speaking to to Grants and and the board wanting to know more", "start": 2100.72, "end": 2106.839}, {"text": "about the how we are applying for Grants and what opportunities um are we at", "start": 2106.839, "end": 2111.92}, {"text": "least attempting um to go forward with uh as well as a very good comment about", "start": 2111.92, "end": 2118.2}, {"text": "is 5% enough given that when we open 16 mile there is an expectation that that will in and of itself Drive card holders", "start": 2118.2, "end": 2126.28}, {"text": "um so I have um attempted to address those I added in uh a local newspaper", "start": 2126.28, "end": 2131.76}, {"text": "digitization um goal in there it is a bit challenging because it it is a third party that's taking that that on but um", "start": 2131.76, "end": 2138.24}, {"text": "monitoring our role which is making sure that that project comes in on time on budget and does exactly what it needs to do um we added the the grant stream", "start": 2138.24, "end": 2147.16}, {"text": "in um I felt it was best suited for the fundraising we're looking to do to Central um but also recognizing that", "start": 2147.16, "end": 2153.8}, {"text": "that we're going to keep uh track about how many that we do across the the board and we'll report to the board on on just", "start": 2153.8, "end": 2159.96}, {"text": "that number but for the goals to tie it to the fundraising piece um and then upped the card holder um up to 10%", "start": 2159.96, "end": 2167.839}, {"text": "through those those two lines which will hopefully um be that little bit of a stretch goal um to get us past", "start": 2167.839, "end": 2174.16}, {"text": "recognizing that right now 16 mile will likely open hopefully in September um so it's", "start": 2174.16, "end": 2181.119}, {"text": "still the last real quarter of quarter is um of of the year", "start": 2181.119, "end": 2188.359}, {"text": "questions Andrew uh thank you um just regarding the library card holder growth so uh it", "start": 2188.599, "end": 2196.359}, {"text": "states increase the percentage by 10% and I just want to clarify I I believe", "start": 2196.359, "end": 2202.8}, {"text": "your intention is percentage points so in otherwi in other words if our end of year Target is 57% of households by the", "start": 2202.8, "end": 2209.76}, {"text": "end of this year you want to get to 67% or do you mean 10% of the 57% which", "start": 2209.76, "end": 2214.839}, {"text": "would be another 5.7% it would be an additional 10% okay so can we change that to percentage points", "start": 2214.839, "end": 2221.48}, {"text": "for clarity please okay 10 percentage points as", "start": 2221.48, "end": 2228.8}, {"text": "opposed to 10% gotcha okay yeah okay yeah and that's consistent with the 2024 goal is", "start": 2228.8, "end": 2235.079}, {"text": "the way it's uh yeah the way you've done the numbers so thank", "start": 2235.079, "end": 2240.56}, {"text": "you I feel like you're channeling the uh you're channeling Steve bra back into our board meetings", "start": 2240.56, "end": 2248.24}, {"text": "further questions on this report Soo so with the changes that we suggested and recommended the", "start": 2249.88, "end": 2256.839}, {"text": "objectives there are like nine objectives I think in total and some of them are very", "start": 2256.839, "end": 2262.88}, {"text": "beefy do you feel it's achievable um I I absolutely do I mean", "start": 2262.88, "end": 2270}, {"text": "what we've tried to do is these are things that we have to other than I would say that the card holder those", "start": 2270, "end": 2275.4}, {"text": "projects are underway um and so by putting metrics around how we want to achieve them is very important and and", "start": 2275.4, "end": 2281.68}, {"text": "and and is is really good metric um and I think you know the card holder ones in", "start": 2281.68, "end": 2287.64}, {"text": "particular um we I do try and identify a metric that can involve every single staff member um you know the new Central", "start": 2287.64, "end": 2295.16}, {"text": "project it is really a team um that kind of does the majority of that work the", "start": 2295.16, "end": 2300.28}, {"text": "library the town um um The Architects other staff members as as needed but the", "start": 2300.28, "end": 2306.48}, {"text": "card holders that one that's going to filter through every single staff member in the entire organization um so I think", "start": 2306.48, "end": 2314.2}, {"text": "I think it it reaches a good balance of those you know big capital projects that that are we're doing anyway um along", "start": 2314.2, "end": 2320.64}, {"text": "with with an operational piece that I think you know really helps bring the staff into into the goals thank you", "start": 2320.64, "end": 2328.839}, {"text": "thanks also further I'm not see any I have a question uh who's uh leading the charge", "start": 2328.839, "end": 2336.56}, {"text": "on the digital um newspaper digitization project now that Joe has abandoned us", "start": 2336.56, "end": 2341.76}, {"text": "for another Library um so right now Monica uh soal is is the acting um director of", "start": 2341.76, "end": 2348.079}, {"text": "innovation and integration and so she is uh in partnership with um our manager of collection uh development are is", "start": 2348.079, "end": 2355.28}, {"text": "managing that project I know this is a uh this is a goal report for 2025 but I wonder if can we just get a two second", "start": 2355.28, "end": 2361.52}, {"text": "update on where we are with that right now it is in the CEO update oh okay I will I will be patient and wait thank you", "start": 2361.52, "end": 2368.04}, {"text": "uh last time for questions can I get a motion then to approve the uh the goals for 2025 please uh Andrew and Bill thank", "start": 2368.04, "end": 2376.119}, {"text": "you all in favor that's carried you did it you got in the", "start": 2376.119, "end": 2381.76}, {"text": "minutes 7.4 it's the goals update for Q3 2024 uh yeah so sticking with with the", "start": 2381.76, "end": 2388.44}, {"text": "goals this uh report speaks to where we are as of the end of September for our", "start": 2388.44, "end": 2395}, {"text": "2024 goals um overall very pleased with the progress that we're making um", "start": 2395, "end": 2400.44}, {"text": "outside of of of the marketing tool which um we did get a full refund for uh", "start": 2400.44, "end": 2405.56}, {"text": "and the RFP for a new hopefully fully functional tool um is currently out and", "start": 2405.56, "end": 2411.319}, {"text": "we hope to have it in place early in the new year to allow us um to reach that that that um card holder growth that we", "start": 2411.319, "end": 2418.16}, {"text": "just spoke about um you know we are seeing continued uh card holder growth", "start": 2418.16, "end": 2425.8}, {"text": "in particular related to to house household so that push that we've really pushed on this year um I think we were", "start": 2425.8, "end": 2431.079}, {"text": "at 50% of Oakville households in January and we're at 57% um so we've grown 7% um", "start": 2431.079, "end": 2437.8}, {"text": "over the course of this year and I feel a lot of that goes towards um our increased um embracing of Outreach", "start": 2437.8, "end": 2444.319}, {"text": "opportunities and getting out into more of the festivals into the parks um and we're already already talking about how", "start": 2444.319, "end": 2450.359}, {"text": "to grow that for next year um and really get out and meet people where where they are um additionally um and I I recognize", "start": 2450.359, "end": 2458.64}, {"text": "that I kind of HIIT it um in here but is is the um the engagement summary report for for", "start": 2458.64, "end": 2465.48}, {"text": "new Central I was really excited with the with the level of of Engagement admittedly um I think the goal had that", "start": 2465.48, "end": 2470.92}, {"text": "we would we would hit 2,000 and we didn't um we had over a thousand come in for the the survey um and then probably", "start": 2470.92, "end": 2480.2}, {"text": "uh probably had another couple 100 um through the different um uh different engagement sessions that that we did", "start": 2480.2, "end": 2486.44}, {"text": "have that being said I do think we did get some really great feedback and it was fullsome feedback throughout the", "start": 2486.44, "end": 2492.52}, {"text": "community um I think we struggled a little bit and we we we kind of suspected that we would um with it being", "start": 2492.52, "end": 2498.24}, {"text": "Central Branch um and that people were just like oh that's that's here and then it really took some extra effort to get", "start": 2498.24, "end": 2504.28}, {"text": "people to to be like no this is this is oakville's Branch and in fact um in in the public engagement um on page", "start": 2504.28, "end": 2515.16}, {"text": "it's coming it's coming it's at the", "start": 2517.68, "end": 2523.92}, {"text": "end um on well page 120 of 77 or 31 of", "start": 2523.92, "end": 2530.04}, {"text": "the report um it does talk about the eight key considerations that came out of that um and and the first two um", "start": 2530.04, "end": 2537.64}, {"text": "being a landmark building for downtown Oakville um but this is what really excited me is that you know for oakville's library that Central Branch", "start": 2537.64, "end": 2544.839}, {"text": "as a special place within the Oakville Public Library should be a destination that draws and connects people from", "start": 2544.839, "end": 2550.599}, {"text": "across Oakville um so we did the majority did respond we're we're relatively but we did manage to get out", "start": 2550.599, "end": 2556.52}, {"text": "into the community particularly um with the teen programming and the children's programming and some of those other", "start": 2556.52, "end": 2562.28}, {"text": "pieces that we held at all branches um so overall I think I think we're very excited to be able to take um the", "start": 2562.28, "end": 2569.839}, {"text": "engagement that we got from the public engagement um as well as the ongoing indigenous engagement which should um", "start": 2569.839, "end": 2574.88}, {"text": "the first phase should complete at the end of December um integrate it all into into a concept to be able to bring to", "start": 2574.88, "end": 2580.52}, {"text": "the board in January comments", "start": 2580.52, "end": 2586.799}, {"text": "questions not see any I can oh sorry I didn't see your hand", "start": 2586.92, "end": 2592}, {"text": "Rod um just uh in the engagement report for Central I see the graphics near the", "start": 2592, "end": 2598.4}, {"text": "beginning and there's the two floors and another one with two Floors Plus a roof Garden are we still in the possible", "start": 2598.4, "end": 2606.2}, {"text": "realm of getting a third floor and that sort of thing that we talked about or where we where are we at with that or I", "start": 2606.2, "end": 2612.24}, {"text": "think you'll be excited to see the concepts in January oh and nobody can say anything more", "start": 2612.24, "end": 2620.2}, {"text": "okay I I can tell you that I attended most of the council sessions for example and I think that it was interesting to", "start": 2620.2, "end": 2626.48}, {"text": "hear that council's uh comments were very similar to the ones the board expressed in terms of uh uh what the", "start": 2626.48, "end": 2632.8}, {"text": "initial Concepts were sort of very underutilized and very understated and so we we heard a lot of the same", "start": 2632.8, "end": 2637.92}, {"text": "feedback I think anyway I mean the ones that resonated most with me is that uh um they really wanted to see a greater", "start": 2637.92, "end": 2643.64}, {"text": "usage of the site and uh more square footage and less um I think there was a", "start": 2643.64, "end": 2650.68}, {"text": "general cons I won't say consensus maybe not but pretty close to consensus that", "start": 2650.68, "end": 2656.319}, {"text": "spending a lot of time and money trying to preserve the questionable Heritage of that particular site was also well", "start": 2656.319, "end": 2662.52}, {"text": "stated by some of the my colleagues on Council so I think that that you know there may be some more flexibility there", "start": 2662.52, "end": 2668.52}, {"text": "too I haven't seen anything so don't don't think I'm holding anything back it's terara that's holding everything", "start": 2668.52, "end": 2675.319}, {"text": "back thank you I do have a question though what is the ongoing engagement on the indigenous aspects of the", "start": 2675.4, "end": 2680.72}, {"text": "consultation right now are you getting a lot of feedback or so we've held um uh one session so far we have an additional", "start": 2680.72, "end": 2687.76}, {"text": "three that we've just confirmed and the invitation for those will go out um in the next couple days um so it will be uh", "start": 2687.76, "end": 2696.24}, {"text": "a really commun Community kind of Grassroots um driven process um and and", "start": 2696.24, "end": 2702.4}, {"text": "Stephen pette who who will will speak to to the board as as part of the CEO update um has been instrumental in", "start": 2702.4, "end": 2707.76}, {"text": "really connecting with the indigenous Oakville Community um and we're seeing really great engagement and interest um", "start": 2707.76, "end": 2713.72}, {"text": "in participating in those next three sessions um which I think will allow us to be able to bring uh an indigenous", "start": 2713.72, "end": 2719.76}, {"text": "engagement summary to you at the January meeting um that will that will really represent uh what we're hearing from the", "start": 2719.76, "end": 2726.559}, {"text": "community so is it safe to say the is it safe to say that the indigenous Community itself is is engaged and and interested in this", "start": 2726.559, "end": 2733.319}, {"text": "uh initiative yeah that's good to hear I would say yes yes great okay thank you", "start": 2733.319, "end": 2738.96}, {"text": "uh further comments or questions seeing none can I get a motion to uh receive the update please thank you Rebecca", "start": 2738.96, "end": 2745.76}, {"text": "seconded by Rod thank you all in favor that's carried okay fundraising Plan update um", "start": 2745.76, "end": 2752.68}, {"text": "so just updating uh we do bring updates fundraising updates as well as um what's coming up next the Halton information", "start": 2752.68, "end": 2758.599}, {"text": "provider updates um on a regular basis to the to the board um so just to to", "start": 2758.599, "end": 2764.119}, {"text": "kind of give some highlights um the board did get our um", "start": 2764.119, "end": 2769.64}, {"text": "Christmas uh fundraising uh mailer that that is just about knock on wood Canada", "start": 2769.64, "end": 2775.64}, {"text": "Post um will will go out um I'd be interested in your feedback the the the team um including", "start": 2775.64, "end": 2785.119}, {"text": "uh Allison who was who was our our our fund", "start": 2785.119, "end": 2790.599}, {"text": "coordinator um just came on board F or fund fund fund C she also very fun", "start": 2790.599, "end": 2796.599}, {"text": "actually we should do that fund slash fun um coordinator um Allison has been", "start": 2796.599, "end": 2802.079}, {"text": "working really hard with with our with our marketing team um to revamp these um", "start": 2802.079, "end": 2807.119}, {"text": "because we we talked quite a bit about and and we were talking a little bit earlier before the meeting that you know around Christmas we get a lot of um", "start": 2807.119, "end": 2814.04}, {"text": "fundraising things in the mail and and they all tend to look the same um so we really took an effort to change it up a", "start": 2814.04, "end": 2819.96}, {"text": "little bit um and and be able to tell our story a bit more effectively so I'd be interested um in your feedback on", "start": 2819.96, "end": 2826.72}, {"text": "that um this this year's goal uh was 83,000 which is is lower than past goals", "start": 2826.72, "end": 2833.359}, {"text": "but reflects the fact that the fund development position was empty um for just about uh five months of the year um", "start": 2833.359, "end": 2841.8}, {"text": "as the end of October we had raised approximately um 44,000 717 in Revenue", "start": 2841.8, "end": 2848.8}, {"text": "so we are um uh on track potentially um", "start": 2848.8, "end": 2853.839}, {"text": "to hit that that 40 uh that 83,000 I think um we're very optimistic um we're", "start": 2853.839, "end": 2859.119}, {"text": "participating in the give Oakville campaign that's underway right now as part of the um Oakville Community Foundation um and we've had good", "start": 2859.119, "end": 2865.48}, {"text": "connections with that um Allison's also been able to to um Connect into the community and we just signed an", "start": 2865.48, "end": 2871.44}, {"text": "agreement with Amica senior Lifestyles who will actually sponsor our adult book clubs um for the for the beginning of", "start": 2871.44, "end": 2877.079}, {"text": "next year um so we are definitely looking at at new Partnerships and and new ways to kind of build capacity um", "start": 2877.079, "end": 2883.28}, {"text": "through there is the um sorry is the mailer", "start": 2883.28, "end": 2888.359}, {"text": "complete like is it finalized or is is this a draft version of it if it's going out December second is it is it complete", "start": 2888.359, "end": 2894.119}, {"text": "now like are you yes this is this is the final and ready to go kind of thing just waiting for uh the post correct post", "start": 2894.119, "end": 2899.319}, {"text": "office to resolve its issues yes okay questions or comments on the fundraising", "start": 2899.319, "end": 2904.64}, {"text": "plan leave your checks behind by the way way uh Andrew um thank you Tera uh just", "start": 2904.64, "end": 2911.72}, {"text": "wondering if you can um expand a little bit on the uh the Amica sponsorship and how that how that works sure so they are", "start": 2911.72, "end": 2918.88}, {"text": "providing us with how much is it for", "start": 2918.88, "end": 2923.92}, {"text": "$5,000 um and that um and then that will represent the uh book clubs that happen", "start": 2923.92, "end": 2931.72}, {"text": "at um Woodside Glenn Abbey Central and 16 mile um so that money will just go", "start": 2931.72, "end": 2937.2}, {"text": "into the organization to be able to help support that um and then there is recognition to them as a thank you as a", "start": 2937.2, "end": 2943.079}, {"text": "sponsor um there's uh there's an Amica and bronti and another one under uh", "start": 2943.079, "end": 2948.16}, {"text": "Construction in bronti as well and I just wonder if they're you know are they looking at you know maybe", "start": 2948.16, "end": 2954.079}, {"text": "having day excursions or whatever from the location to a library branch or", "start": 2954.079, "end": 2959.92}, {"text": "bringing some books like you know similar to the the book bike into their location or or anything like that we", "start": 2959.92, "end": 2965.96}, {"text": "haven't had those conversations yet this is an initial relationship but I think from conversations that we had um", "start": 2965.96, "end": 2971.119}, {"text": "there's lots of opportunity okay just curious uh thank you and um my initial", "start": 2971.119, "end": 2976.359}, {"text": "feedback on the the mailer I love it I think it looks great um you know if if I", "start": 2976.359, "end": 2982.24}, {"text": "was going to add anything I might add a QR code because we know people's time is short they could just maybe snap and", "start": 2982.24, "end": 2987.559}, {"text": "donate from their phone potentially but obviously there's some backend setup to be done there as well so just uh just", "start": 2987.559, "end": 2992.799}, {"text": "one idea but uh it looks good thank you thank you further comments question questions also also by the way of", "start": 2992.799, "end": 2999.079}, {"text": "feedback on this um knowing that it's probably done there's probably not a lot", "start": 2999.079, "end": 3004.319}, {"text": "of change U room here but I don't feel comfortable like many I guess writing my", "start": 3004.319, "end": 3010.119}, {"text": "credit card number on a piece of paper and mail it in uh and I don't use checks so I see that there's an online option", "start": 3010.119, "end": 3015.64}, {"text": "here at the back but it feels like it could be more evident in the front it", "start": 3015.64, "end": 3020.96}, {"text": "would probably drive a little more um yeah similar I think to what Andrew said with the QR code directly to to the to", "start": 3020.96, "end": 3027.24}, {"text": "the the page yeah okay thank you further comments questions I don't", "start": 3027.24, "end": 3033.16}, {"text": "oh sorry oh go ahead um sorry and I don't know if that was the intention is that you wanted feedback on the mailer", "start": 3033.16, "end": 3038.52}, {"text": "or just generally on the strategy but from my perspective um certainly I know", "start": 3038.52, "end": 3044.16}, {"text": "and I know the target audience for these are an older generation who do open their postal mail and will reply back", "start": 3044.16, "end": 3049.96}, {"text": "with the check um I might suggest um encouraging monthly gifts and I might also suggest um giving suggested", "start": 3049.96, "end": 3057.28}, {"text": "donation amounts and what those suggested donation just to give a like what is what would be a reasonable", "start": 3057.28, "end": 3063.76}, {"text": "donation just people respond um when you suggest donation amounts okay good thank", "start": 3063.76, "end": 3068.88}, {"text": "you I'm glad Allison's here further comments questions one suggestion I have is uh is", "start": 3068.88, "end": 3076.92}, {"text": "I think there should be a uh I think there should be a message from the board on these things okay um going forward", "start": 3076.92, "end": 3082.96}, {"text": "because I think that's an important thing to uh recognize the the relevance of the board in all", "start": 3082.96, "end": 3089.079}, {"text": "aspects of our Communications and I think this would be a great place to do that plus if you happen to find a way to mention everybody's name somebody might", "start": 3089.079, "end": 3095.119}, {"text": "know bill for example and say I'm going to donate because I know Bill but any ort in a storm um or maybe", "start": 3095.119, "end": 3102.68}, {"text": "not maybe you should maybe maybe maybe vet every name you put on no but seriously I think the board should be", "start": 3102.68, "end": 3108.119}, {"text": "recognized uh on on materials uh going forward because it's uh you know we are", "start": 3108.119, "end": 3113.559}, {"text": "the we are the the board and I think it's good to make sure that they're recognized uh um in the materials yeah", "start": 3113.559, "end": 3121.359}, {"text": "we can do that thank you and uh with that I will give you your first", "start": 3121.359, "end": 3126.559}, {"text": "hopefully maybe your first donation there you go so i' I've made my", "start": 3126.559, "end": 3131.92}, {"text": "part pressure's on and that's exactly why I did", "start": 3131.92, "end": 3136.759}, {"text": "it okay uh there are no further comments or questions I'll look for motion to uh receive that report for", "start": 3137.72, "end": 3143.559}, {"text": "information thank you Soo thank you Meredith All In favor that's carried thank you uh okay moving on to um what do we", "start": 3143.559, "end": 3153.119}, {"text": "have next is the Halton information provider providers update um so hip", "start": 3153.119, "end": 3158.24}, {"text": "continues to be a very valuable resource within our community and we are always actively looking for ways to to further", "start": 3158.24, "end": 3164.2}, {"text": "promote it um we have had the Halton newcomer information info pods that that", "start": 3164.2, "end": 3170.599}, {"text": "we did in Partnership through a grant with the uh ircc immigration Refugee citizenship", "start": 3170.599, "end": 3178.2}, {"text": "Canada um and so we are doing an evaluation process uh we'll start that in January to to really go over how", "start": 3178.2, "end": 3184.96}, {"text": "successful are they um out in the community just for um we do have a number of them out throughout Halton", "start": 3184.96, "end": 3190.599}, {"text": "isn't it isn't just Oakville it's Halton wide um we have them in uh all four of", "start": 3190.599, "end": 3195.799}, {"text": "the libraries I do believe as well as different Community organizations um to allow newcomers to be able to access the", "start": 3195.799, "end": 3202.799}, {"text": "community services database in their language um as as well it it it prints", "start": 3202.799, "end": 3208}, {"text": "out um so if somebody is is in an abusive relationship and is searching for for different AIDS um they can do", "start": 3208, "end": 3214.76}, {"text": "that easily in in their language but also be able to to print something out in order to to eliminate the risk of be", "start": 3214.76, "end": 3220.04}, {"text": "being sent to their email where it could be it could be viewed and you know sometimes it's just handy to print something and be able to put it in your", "start": 3220.04, "end": 3225.359}, {"text": "pocket um for for later um and the other thing I did I did really want to to highlight is is the role hip is playing", "start": 3225.359, "end": 3232.48}, {"text": "um with the broader Halton region in terms of the encampment and homelessness project um homeless project um and as", "start": 3232.48, "end": 3240.48}, {"text": "well as the opioid action table um they frequently come for us for information and we continue to support both through", "start": 3240.48, "end": 3245.68}, {"text": "hip um as well as through the library itself comments or", "start": 3245.68, "end": 3251.88}, {"text": "questions uh bill um I don't um all I was um planning", "start": 3251.88, "end": 3260.64}, {"text": "on saying is um I I was quite amazed at the the difference in pages view viewed", "start": 3260.64, "end": 3267.319}, {"text": "between 23 and 24 2023 and 2024 it's quite incredible like that's", "start": 3267.319, "end": 3273.28}, {"text": "unbelievable actually like you know lots so I was uh I was very happy", "start": 3273.28, "end": 3280.4}, {"text": "to see that because uh you know obviously that's important uh obviously people are uh are people are viewing it", "start": 3280.4, "end": 3286.079}, {"text": "so I I was quite quite impressed with that yeah so 24 numbers are only year to date as well yeah I know right so it's", "start": 3286.079, "end": 3293.079}, {"text": "it's really it's amazing yeah and I do think the info pods and having the infop pods visible in in in different", "start": 3293.079, "end": 3300.2}, {"text": "organizations maybe driving some of that that's one of the things that I I made a note to talk to marus about if there's a way to actually Identify some of that", "start": 3300.2, "end": 3306.559}, {"text": "yeah yeah okay that's great okay thanks I was just going to ask you what", "start": 3306.559, "end": 3312.359}, {"text": "what you attribute that to so you're attributing that entirely to the infop pods or is there I suspect that one of", "start": 3312.359, "end": 3317.48}, {"text": "the drivers related to it um as well you know For Better or For Worse we are", "start": 3317.48, "end": 3323.039}, {"text": "seeing some growing needs in the community um over the past number of and and um Marcus and his team continue", "start": 3323.039, "end": 3329.039}, {"text": "to do Outreach to to churches and organizations that provide support in order to be able to either them use it", "start": 3329.039, "end": 3335.4}, {"text": "themselves in order to be able to assist people or to point people towards it um in order for them to be able to to do", "start": 3335.4, "end": 3341.039}, {"text": "that independently okay terrific uh can I get a motion to I'm", "start": 3341.039, "end": 3347.359}, {"text": "sorry I didn't see your hand go up there can I uh Meredith you have the floor okay thank you yes bill was blocking you", "start": 3347.359, "end": 3355.24}, {"text": "again it wasn't I wasn't clear about will the infop Pod stay after March 2025", "start": 3355.24, "end": 3364.52}, {"text": "or will the will they go no the the the grand money Runs Out in 2025 um but then", "start": 3364.52, "end": 3371}, {"text": "it's just operationalized the the there is no at this point um as far as I know", "start": 3371, "end": 3376.839}, {"text": "any additional costs um related to it unless as as you see we there has been interest expressed by other", "start": 3376.839, "end": 3383.319}, {"text": "organizations um in which case um it may be that that that they have to provide the dollars for the for the equipment", "start": 3383.319, "end": 3389.64}, {"text": "and then it just links in to the to the system that we already in have in place but there is no intention to remove them", "start": 3389.64, "end": 3395.72}, {"text": "um and it's just that's where where the grant money um just stops okay and then I also I wasn't totally clear about like", "start": 3395.72, "end": 3403.4}, {"text": "are the infop pods being used so like so is the usage part of this like the", "start": 3403.4, "end": 3410.28}, {"text": "overall directory like do we know how the usage rate of the pot the info pods", "start": 3410.28, "end": 3415.319}, {"text": "so that is what we're going to to track the the infop pods are basically a tablet that is isolated to the database", "start": 3415.319, "end": 3423}, {"text": "um so the the page views would include that um because the only thing you can access via the the the tablets is the", "start": 3423, "end": 3429.839}, {"text": "community services database and I think the opl website um so it's basically just a whitelisted tablet um so it would", "start": 3429.839, "end": 3436.799}, {"text": "definitely impact the views um I'm not sure to what degree that's having an impact I think that'll be part of the", "start": 3436.799, "end": 3442.72}, {"text": "evaluation process that they'll undergo in January um from the information qualitatively that I've I've", "start": 3442.72, "end": 3449.64}, {"text": "heard I suspect that that's probably what's what's driving a significant amount of those increase in page view yeah I'd be curious to know if people", "start": 3449.64, "end": 3455.359}, {"text": "are accessing the directory through their phone or through their home computer or if they're going to a public space and using the info pods just to", "start": 3455.359, "end": 3462.16}, {"text": "know the feasibility of this in the long term yeah thanks M", "start": 3462.16, "end": 3469.16}, {"text": "further can you ad where are the infop pods now they are there's", "start": 3469.16, "end": 3477.799}, {"text": "two there's one at there's one at erore Ridge there's one at", "start": 3477.799, "end": 3484.72}, {"text": "qeep there's one at", "start": 3484.72, "end": 3489.24}, {"text": "Milton actually Monica can you", "start": 3489.799, "end": 3493.64}, {"text": "just talk into the", "start": 3495.76, "end": 3499.28}, {"text": "microphone yes so there is uh one at ID each uh we have one at Q one in Milton", "start": 3500.839, "end": 3507.839}, {"text": "and glenabby what was the first one again I'm sorry I didn't catch that Ridge okay um any so what's the I see", "start": 3507.839, "end": 3514.92}, {"text": "you've got some some organizations that have expressed interest in hosting them City Burlington Brown hospital um what", "start": 3514.92, "end": 3522.76}, {"text": "what how many can we expand to based on the current funding I do not know I'd have to follow", "start": 3522.76, "end": 3527.88}, {"text": "up okay um are they do we know how much", "start": 3527.88, "end": 3533.16}, {"text": "they how much they cost I don't don't know off the top of my head how much one of the stations costs um fundamentally", "start": 3533.16, "end": 3541.28}, {"text": "it is a one-time cost um for for the equipment and then it just uh connects", "start": 3541.28, "end": 3546.92}, {"text": "in through the internet to a whitelisted tablet that that just isolates it um but", "start": 3546.92, "end": 3552.079}, {"text": "it is it is a tablet with a printer and and a stand um related to it but I'm not entirely sure uh what the cost is um I", "start": 3552.079, "end": 3559.839}, {"text": "don't believe there's a ton of funding left to be able to support this out side of of them", "start": 3559.839, "end": 3567.039}, {"text": "having to to be collaborative with us is there an opportunity for organizations", "start": 3567.039, "end": 3572.119}, {"text": "that are interested in in uh supporting this to actually potentially pay for the uh infop pods in their organizations I", "start": 3572.119, "end": 3579.079}, {"text": "think that'll be part of that evaluation process right so so let us validate that that it is as sucessful as as we suspect", "start": 3579.079, "end": 3585.079}, {"text": "it is and then I don't see why we couldn't um support that because I I do think that would be in our best interest", "start": 3585.079, "end": 3591.24}, {"text": "in supporting the community is getting the community services database into you know ym", "start": 3591.24, "end": 3596.92}, {"text": "different Community spaces where people can access it and keep it top of mind either um for them to access at that", "start": 3596.92, "end": 3603.319}, {"text": "time or even to to to remind them to be able to do it from home that's kind of where I'm coming from I think that uh", "start": 3603.319, "end": 3608.88}, {"text": "the the visual representation um and the embodiment of those those tables will probably lead to much greater use within", "start": 3608.88, "end": 3615.2}, {"text": "the community um as a as a member of council that uses and refers many many", "start": 3615.2, "end": 3620.72}, {"text": "many people to this database I know that there's still a very low penetration rate in the Community as to", "start": 3620.72, "end": 3626.799}, {"text": "understanding that this service even exists so the more that we can in the business world we call point of sale the more we can get these at point of sale", "start": 3626.799, "end": 3633.52}, {"text": "um I think the more uh the more opportunities there will be to actually normalize this or or make it part of a", "start": 3633.52, "end": 3639.119}, {"text": "routine to use this as a an access point to Community Services no absolutely yeah and particular if you were looking for", "start": 3639.119, "end": 3645.039}, {"text": "those anonymized uh opportunities as well keeping them in in like in plain", "start": 3645.039, "end": 3650.24}, {"text": "sight so that folks that might be trepidacious to actually use their home computer for fear of of uh you know the", "start": 3650.24, "end": 3656.48}, {"text": "cash or whatever you know an individual in the home seeing something that you've been searching I think having those out", "start": 3656.48, "end": 3661.68}, {"text": "and about and readily accessible could be very beneficial from a a public safety perspective as well yeah yeah", "start": 3661.68, "end": 3667.319}, {"text": "thank you uh yes go ahead Rebecca I was just gonna say I think when we first learned about these infop pods that", "start": 3667.319, "end": 3673.88}, {"text": "presentation had some cost like if we go back in our agenda I think we could find", "start": 3673.88, "end": 3680.039}, {"text": "that info that would require work I'm just kidding but yeah if we if somehow that could be yep no I'll follow up yeah", "start": 3680.039, "end": 3686}, {"text": "yeah okay anything further not seeing how is Marcus doing", "start": 3686, "end": 3693.119}, {"text": "we haven't seen him for a while should invite him to a meeting once in a while yes okay can I get a motion to receive", "start": 3693.119, "end": 3699.2}, {"text": "the item please thank you Avis and thank you Bill boy that hand really went up there tall and proud all in favor that's", "start": 3699.2, "end": 3710.24}, {"text": "carried okay so glad I have Bill around um collection development policy um so", "start": 3710.799, "end": 3716.24}, {"text": "we brought the collection development policy to the board in October um and we did receive feedback um including um", "start": 3716.24, "end": 3726.2}, {"text": "the just to update um around the the film classification act and and what we", "start": 3726.2, "end": 3731.68}, {"text": "actually have the ability um to enforce and what we do not have in force um and", "start": 3731.68, "end": 3736.72}, {"text": "then additionally I think the other one um was the addition of um the criteria", "start": 3736.72, "end": 3743.72}, {"text": "in which how we decide where where books go and and and it was the board's request um that we add in staff", "start": 3743.72, "end": 3750.4}, {"text": "expertise um I did want to highlight it because we did not do that uh exactly um", "start": 3750.4, "end": 3756.92}, {"text": "we did uh update it a little bit um and that was basically um taking a little", "start": 3756.92, "end": 3762.559}, {"text": "bit of a nod from our um Library friends South of the Border um where Library", "start": 3762.559, "end": 3767.599}, {"text": "staff have faced strong personal attacks um uh", "start": 3767.599, "end": 3773.72}, {"text": "especially those related to collection so we don't call out staff specifically but we do speak to best practices and", "start": 3773.72, "end": 3781.16}, {"text": "education in a bit of a broader sense so um I brought that forward um for the board's uh", "start": 3781.16, "end": 3787.64}, {"text": "consideration okay questions or comments um I just wonder I know that in", "start": 3787.64, "end": 3793.079}, {"text": "the past you've you've redlined documents when you've made updates to them um I know it it should be and I", "start": 3793.079, "end": 3798.559}, {"text": "don't know whether or not maybe you ran a red ink yeah but that's very handy to", "start": 3798.559, "end": 3803.72}, {"text": "have the I know I I apologize okay yeah just so we can see we can see the", "start": 3803.72, "end": 3809}, {"text": "differences do you mind lighting mine in red while we wait so it would be um particularly", "start": 3809, "end": 3816.4}, {"text": "under access uh to collections um we pulled out the r and the 18 the 18a a", "start": 3816.4, "end": 3822.44}, {"text": "little bit about exactly that piece", "start": 3822.44, "end": 3826.798}, {"text": "um and then I see the part about the film information film cont information", "start": 3830.24, "end": 3836.52}, {"text": "act as well as the game so that's good that's I'm glad you got that clarified yes we also clarified um the bit about", "start": 3836.52, "end": 3843.079}, {"text": "uh uh collections that were under um legal issues um and updated that from", "start": 3843.079, "end": 3849.76}, {"text": "Sha to May um as indicated because because you're right it really does depend on the nature of of the legal", "start": 3849.76, "end": 3855.96}, {"text": "action against them um that we may or may not want to keep them in the in the collection so that has been updated as", "start": 3855.96, "end": 3863.359}, {"text": "well um as well as that line that now I can't find because it's not", "start": 3863.359, "end": 3868.96}, {"text": "track changes uh related to um", "start": 3868.96, "end": 3874.039}, {"text": "education and pieces in there and I apologize again I don't know what happened well I think everybody's", "start": 3875, "end": 3880.2}, {"text": "satisfied she don't have a lot of questions but just just in future in terms of the uh in terms of the policies", "start": 3880.2, "end": 3885.4}, {"text": "um because some of us that you know have made comments we like to be able to track back I saw mine right away the one that I raised about film classifications", "start": 3885.4, "end": 3892.119}, {"text": "but it's just handy to have them red Lin so that we can uh compare no absolutely", "start": 3892.119, "end": 3897.559}, {"text": "yep we'll buy you another C red end cartridge um okay a motion to uh approve", "start": 3897.559, "end": 3904.599}, {"text": "this uh new policy revised policy thank you Rebecca and thank you Rod all in", "start": 3904.599, "end": 3910.48}, {"text": "favor that's approved 7.8 our inclusion", "start": 3910.48, "end": 3915.799}, {"text": "policy uh so we regularly bring policies that are up for review so the inclusion", "start": 3915.799, "end": 3921.4}, {"text": "policy was up for review this year um however upon review we didn't really see major issues that needed to be addressed", "start": 3921.4, "end": 3927.359}, {"text": "we felt it still very much um was representative of what we were trying to achieve with the inclusion policy and", "start": 3927.359, "end": 3933.119}, {"text": "how it is um uh impacting uh the different Services uh and collections as", "start": 3933.119, "end": 3938.76}, {"text": "they develop um the only real thing that we added to it was the inclusion of the", "start": 3938.76, "end": 3944.44}, {"text": "uh Universal Declaration of Human Rights we we do try and keep a really close eye on different types of legislation um and", "start": 3944.44, "end": 3950.4}, {"text": "particularly when dealing with items um like the inclusion policy uh we do try and back it up with different types of", "start": 3950.4, "end": 3956.4}, {"text": "legislation um and governing bodies in order to be able to add some for lack of a better term oomph um to why we have", "start": 3956.4, "end": 3963.319}, {"text": "these in place and the importance uh and that we do align with these uh pieces of", "start": 3963.319, "end": 3968.359}, {"text": "uh legislation as well okay questions about inclusion policy see none motion to uh this is a", "start": 3968.359, "end": 3975.64}, {"text": "motion to receive for feedback so is there any feedback Avis you giving us a motion or you giving us feedback motion", "start": 3975.64, "end": 3982.839}, {"text": "I guess that is your feedback yeah is there a second or to the motion", "start": 3982.839, "end": 3988.119}, {"text": "Bill good thing isn't an auction you it is one okay uh 7.9 friends of Library", "start": 3989.48, "end": 3996.039}, {"text": "volunteer policy um so similar to the inclusion policy this one was up for Renewal so we did take a look at it um", "start": 3996.039, "end": 4003.24}, {"text": "overall it's still representative of how we um uh manage our friends of the", "start": 4003.24, "end": 4009.2}, {"text": "library volunteer um the only real change that we made uh to it related to", "start": 4009.2, "end": 4015.279}, {"text": "the removal um of uh there was a statement in", "start": 4015.279, "end": 4021.2}, {"text": "there about uh pandemic related policies", "start": 4021.2, "end": 4026.839}, {"text": "um and so we we took that out because really they aren't really pandemic related policies anymore they're just", "start": 4026.839, "end": 4033.079}, {"text": "policies so we just updated um that language okay questions", "start": 4033.079, "end": 4041.359}, {"text": "comments I have a question uh friend of library is strictly a subsidi of the", "start": 4041.64, "end": 4046.76}, {"text": "public library is that correct okay yeah they were a separate organization years ago um I was here yeah we we we they", "start": 4046.76, "end": 4054.24}, {"text": "dissolved and we brought them in as just a volunteer group okay so all their finances are administered through the financial services the decisions are", "start": 4054.24, "end": 4060.52}, {"text": "made about the alloc use of the funds by uh management or by uh is there uh how's", "start": 4060.52, "end": 4067.119}, {"text": "the how is the decision making around the usage of funds administered um so uh the friends of the library fall", "start": 4067.119, "end": 4072.88}, {"text": "underneath Allison and Marcus Logan um and that department um so the funds that they um raise primarily through the book", "start": 4072.88, "end": 4080.559}, {"text": "sales go into the Development Fund okay um and then the Development Fund is money that we pull out throughout the", "start": 4080.559, "end": 4085.72}, {"text": "year um in order to be able to support addition additional initiatives we normally pull out $100,000 a year um and", "start": 4085.72, "end": 4092.24}, {"text": "that goes towards um uh different uh programs and initiatives that's great", "start": 4092.24, "end": 4099.159}, {"text": "okay thank you I remember at one point they made the decisions about where the money went and it's yes yes we had to get their agreement about how to use it", "start": 4099.159, "end": 4105.6}, {"text": "yeah it was a little bureaucratic but I mean it was coming from a good place but just just a little little but a bit of a", "start": 4105.6, "end": 4111.798}, {"text": "runaround sometimes uh okay that's 7.9 the volun sorry the uh uh friends of the library volunteer policy are there any", "start": 4111.799, "end": 4118.278}, {"text": "further questions or comments motion to receive for feedback please thank you", "start": 4118.279, "end": 4123.56}, {"text": "celo second to by Rod thank you all in favor that's", "start": 4123.56, "end": 4129.679}, {"text": "carried we didn't vote on 7.8 H", "start": 4129.679, "end": 4137.12}, {"text": "I", "start": 4137.12, "end": 4139.319}, {"text": "did we didn't vote or well what the heck well you you don't get extra pay for an", "start": 4142.64, "end": 4148.56}, {"text": "extra vote so all in favor 7.8 thank you carried but no extra pay for any of", "start": 4148.56, "end": 4155.88}, {"text": "you okay uh 7.10 the CEO update", "start": 4155.96, "end": 4162.278}, {"text": "so we'll start with some some project updates so 16 mile construction continues to move forward um the board", "start": 4165.64, "end": 4171.56}, {"text": "may remember that back in October we did say that that we were having an issue with glass and it was delayed um we are", "start": 4171.56, "end": 4178.758}, {"text": "expecting it I hadn't heard that it's here yet but they were expecting it either the end of this week or the early", "start": 4178.759, "end": 4184.318}, {"text": "next week um the mitigation plan in in place for that is they've actually", "start": 4184.319, "end": 4189.719}, {"text": "started to board up um what they can um in order to be able to start doing inside finishes the challenge for us is", "start": 4189.719, "end": 4196.239}, {"text": "that we're at the end um which means that they can't do that um almost the entire library is glass or is the rec", "start": 4196.239, "end": 4203.28}, {"text": "center is not um so it is going to be beautiful when it's finished but they're starting in the rec center um and then", "start": 4203.28, "end": 4209.12}, {"text": "we will we will come uh after that so we will keep you updated on that um but they still very much tell me um that we", "start": 4209.12, "end": 4215.679}, {"text": "will be open by the end of Q3 2025 um the new Central design project I", "start": 4215.679, "end": 4221.679}, {"text": "already gave a little bit of an update on that so the public engagement uh survey uh was part of the 20 uh the Q3", "start": 4221.679, "end": 4228.28}, {"text": "opl goal report um there are three additional dates that we just confirmed for the indigenous consultation um which", "start": 4228.28, "end": 4236.44}, {"text": "they will then roll into uh the existing summary for for the general public uh engagement and then work on Concepts um", "start": 4236.44, "end": 4243.8}, {"text": "which I'm hoping to bring to the board in January um we also had a meeting with Town elt um to review um some of the", "start": 4243.8, "end": 4252.76}, {"text": "expectations and scope of the project um as as well as confirm the parking requirements that that the town wanted", "start": 4252.76, "end": 4258.76}, {"text": "uh for um for Central really looking at um we had asked uh Perkins and will to", "start": 4258.76, "end": 4265.4}, {"text": "to look at multiple parking options underground parking above ground parking um and and how much that would be and", "start": 4265.4, "end": 4271.52}, {"text": "then we took it um to the town so the so the town um very much aligned with uh", "start": 4271.52, "end": 4277.08}, {"text": "what we were hoping for um which is uh uh basically a single level of underground parking um no above ground", "start": 4277.08, "end": 4283.88}, {"text": "parking um we did look at a second level of of underground parking um but the", "start": 4283.88, "end": 4289.08}, {"text": "water water shed is really high um so they'd have to bathtub that whole area", "start": 4289.08, "end": 4297.04}, {"text": "they don't teach you this in library school um to do that and it was very very cost prohibitive for what would essentially be an extra 24 spaces so um", "start": 4297.04, "end": 4304.639}, {"text": "we're the we're not losing any spaces and I think that was the primary concern um and in the end I think it'll serve uh", "start": 4304.639, "end": 4310.92}, {"text": "the library design really really well and and I'm excited for you guys to to see what we're uh still twe tweaking and we'll bring in", "start": 4310.92, "end": 4317.08}, {"text": "January um that being said uh the design team uh myself uh Caitlyn um as well as", "start": 4317.08, "end": 4324.159}, {"text": "Brent copelan and uh um representatives from Perkins and will went out to Calgary um to look at", "start": 4324.159, "end": 4331.12}, {"text": "Calgary Public um I do believe there was a municipal conference out there at some point this year and so a lot of", "start": 4331.12, "end": 4336.84}, {"text": "counselors had brought that up um and were really sending me pictures of of Calgary so we felt it was important to", "start": 4336.84, "end": 4343.52}, {"text": "go look it is one of the newer major um Central libraries in Canada uh it opened", "start": 4343.52, "end": 4348.96}, {"text": "in 2018 um and it was it was actually it served some double purposes because for those of you who may or may not be aware", "start": 4348.96, "end": 4355.52}, {"text": "um they they got hit with a Cyber attack about a week before we got there um so we got to have some really good conversations with them as as we got to", "start": 4355.52, "end": 4362.56}, {"text": "go through branches that were open but had no access to technology whatsoever um and how they were surviving that so", "start": 4362.56, "end": 4368.52}, {"text": "we we've taken a lot of those learnings back which was a nice little side benefit not for them but for us um for", "start": 4368.52, "end": 4374.12}, {"text": "being out there and we also um toured a couple other libraries but um just as a", "start": 4374.12, "end": 4379.56}, {"text": "point it is it is about 260,000 Square F feet um it's really that what is that", "start": 4379.56, "end": 4385.719}, {"text": "yes 260 it's very big um and it is gorgeous they had to build it over an", "start": 4385.719, "end": 4393}, {"text": "LRT um which was its own Challenge and it was a significant cost because they had to in enclose the LRT and then build", "start": 4393, "end": 4401.04}, {"text": "on top of it um but it was a gorgeous piece lots of wood um which definitely", "start": 4401.04, "end": 4407.44}, {"text": "gave us inspiration for for the new Central because glass and wood is is", "start": 4407.44, "end": 4412.56}, {"text": "they're just something about spaces that are beautifully designed with glass and wood um they had some amazing children's", "start": 4412.56, "end": 4418.56}, {"text": "spaces that we were taking inspiration from particularly since um as the as the engagement summary really highlights one", "start": 4418.56, "end": 4425.36}, {"text": "of the things that people love a lot about Central is the children's area so how can we really take that to the nth", "start": 4425.36, "end": 4432.32}, {"text": "degree um and actually this is Fish Creek Library um where architecturally", "start": 4432.32, "end": 4438.48}, {"text": "itself I wouldn't recommend it's it's actually um it looks like a pyramid it's actually meant to be the mountains but", "start": 4438.48, "end": 4445}, {"text": "it basically is a giant pyramid um which I would not recommend as a library space", "start": 4445, "end": 4450.76}, {"text": "um but that being said their children's area was amazing um and they had this", "start": 4450.76, "end": 4456.679}, {"text": "fire truck that they had turned into a PlayStation um and while we were there there was a and and and Kendall took", "start": 4456.679, "end": 4463.12}, {"text": "some of these pictures and and good on him because there was was a a a daycare I think there was a", "start": 4463.12, "end": 4468.32}, {"text": "daycare and there had to be like 40 kids um running around and they were all over this and and so um you can see like the", "start": 4468.32, "end": 4474.48}, {"text": "bone of Vista that that's actually in the bed of the truck in the back um so people can climb up and kind of see it", "start": 4474.48, "end": 4480.08}, {"text": "um they could play with the all the Nicks the buttons and the knobs and the lights would go off and they've actually", "start": 4480.08, "end": 4486.199}, {"text": "cut it out and they can crawl through it um and what's not in the picture is in the back they have a whole section with", "start": 4486.199, "end": 4491.84}, {"text": "little with little turnout gear um and so they could they can wear that that fire hats and little turnout gear and", "start": 4491.84, "end": 4497.719}, {"text": "they were having the time of their lives um so suffice it to say I've been sending these to uh Chief", "start": 4497.719, "end": 4503.639}, {"text": "waso asking for a fire um I didn't put it in here but uh", "start": 4503.639, "end": 4508.76}, {"text": "there was another Library I think it was the seatan library they had a full-size helicopter um that they had turned into", "start": 4508.76, "end": 4514.4}, {"text": "a a play structure in there so it was really interesting um to see these kind of really Innovative uses for uh for", "start": 4514.4, "end": 4522.48}, {"text": "vehicles that that really wouldn't have had any else to go and then are seeing second life and are very very beloved um", "start": 4522.48, "end": 4529.719}, {"text": "and and they were saying that people drive from all over the place um in order to to to play on the firet truck", "start": 4529.719, "end": 4535.44}, {"text": "get a yacht yacht yeah it was actually what we didn't take pictures of is is um", "start": 4535.44, "end": 4541.199}, {"text": "what they had to do to that Branch to support the weight of that fire truck um with yeah which was not a little bit um", "start": 4541.199, "end": 4549.8}, {"text": "so as you had asked about earlier uh there was the new newspaper dig digitization project um so it did the", "start": 4549.8, "end": 4555.199}, {"text": "RFP is currently out um and it will close in the next week or so and then", "start": 4555.199, "end": 4560.56}, {"text": "the evaluation team um is scheduled to do a review the first week of December um so that should be on boarded in early", "start": 4560.56, "end": 4567.88}, {"text": "January um one of our first actions is to get the newspapers out of Woodside and into their hands um so uh I'll", "start": 4567.88, "end": 4576.28}, {"text": "provide an update once once that's all confirmed um but we did we did finally get the RFP", "start": 4576.28, "end": 4582.199}, {"text": "out and the materials are being regularly checked and secured and those the staff at Woodside are very attentive", "start": 4582.199, "end": 4589.239}, {"text": "they're very nervous um with those with those pieces uh there so um they check them regularly that's great thank you", "start": 4589.239, "end": 4596.36}, {"text": "y um and then there's not a real update with the troger urban core uh South Branch um realy continues to work with", "start": 4596.36, "end": 4603.92}, {"text": "with Brandt Haven my understanding is that the latest version um went to realy early this week and and they were just", "start": 4603.92, "end": 4609.4}, {"text": "going to look at it um but hopefully we'll get this signed in the next um little while it's just it's it's all", "start": 4609.4, "end": 4615.04}, {"text": "those legal details and words", "start": 4615.04, "end": 4620.32}, {"text": "um and then we are um introducing a new story walk in Memorial Park um we are", "start": 4620.32, "end": 4628.159}, {"text": "expecting that project to open in December um so just a a kind of a map out um a really successful storywalk has", "start": 4628.159, "end": 4635.719}, {"text": "22 different stops along the way um we do try and make all our story walks", "start": 4635.719, "end": 4640.76}, {"text": "consistent that way um we can move the different stories around to different to different Parks um so the the posts and", "start": 4640.76, "end": 4648.199}, {"text": "signs are currently being stalled um and then that that story walk will go up um that being said we do have a brand", "start": 4648.199, "end": 4655.56}, {"text": "new um story walk up at Tanner Park we do change them out quarterly um but the", "start": 4655.56, "end": 4661.8}, {"text": "one at Tannery Park we do a special um uh partnership with the lighthouse for", "start": 4661.8, "end": 4667}, {"text": "grieving children um because November is uh grieving children month um and so we have worked with them um the past number", "start": 4667, "end": 4673.8}, {"text": "of years in putting in a very special story um related to to the lighthouse and and grieving children as part of the", "start": 4673.8, "end": 4680.639}, {"text": "the Tannery walk for the month of November um and then I am going to uh", "start": 4680.639, "end": 4688.239}, {"text": "invite Stephen pette up to introduce himself to the board um as you know uh Stephen has joined us as indigenous", "start": 4688.239, "end": 4694.84}, {"text": "knowledge guide so", "start": 4694.84, "end": 4697.599}, {"text": "Stephen Ani boju SEO tanzi waa", "start": 4700.12, "end": 4705.32}, {"text": "hi hi qu I bring greetings to you in just some of the different first nation's languages here on Turtle Island", "start": 4705.32, "end": 4713.12}, {"text": "I just wanted to say thank you very much for the opportunity to be here today um some of you I I recognize that we've", "start": 4713.12, "end": 4720.04}, {"text": "worked with uh on different projects um but what I would like to do is I would like to take the opportunity to introduce myself to you and um I have a", "start": 4720.04, "end": 4728.32}, {"text": "question to ask and I always ask this and it doesn't matter if I'm working with little ones in grade two or with", "start": 4728.32, "end": 4734.4}, {"text": "professor and the question I always ask is is it okay to be", "start": 4734.4, "end": 4740.8}, {"text": "different yes is it okay to think different yes okay and the reason why I", "start": 4740.8, "end": 4746.199}, {"text": "ask that just to give you some context is because if you understand Canadian history you would understand that as", "start": 4746.199, "end": 4751.96}, {"text": "indigenous people for a long time we were told that just because we were different that we were less that we were", "start": 4751.96, "end": 4757.56}, {"text": "inferior so I always like to gauge the temperature of the room where I'm in so I'm glad that we're with good people", "start": 4757.56, "end": 4763.08}, {"text": "here um you know one of the the things that I would also like to share with you and you know these are some of the things that um I've shared a long time", "start": 4763.08, "end": 4770.8}, {"text": "in in my community and in other communities and I'm so proud to be able to start to share this with the uh Oakville Public", "start": 4770.8, "end": 4777.159}, {"text": "Library is that one of the things that you might not know about indigenous people my friends is that we all see", "start": 4777.159, "end": 4782.639}, {"text": "relationships as a little different not just important not just very important but", "start": 4782.639, "end": 4789.84}, {"text": "above all others sacred and you all know that we can have different kinds of relationships we can have what we call", "start": 4789.84, "end": 4795.92}, {"text": "surface relationships or we can have relationships of depth where we actually get to know people right and so in that", "start": 4795.92, "end": 4804}, {"text": "spirit I would like to introduce myself in a little different way it's how my elders have taught me how we would have", "start": 4804, "end": 4809.92}, {"text": "introduced ourselves in a traditional way a long time ago so an Steven John", "start": 4809.92, "end": 4815.4}, {"text": "pette gnage I was born John Andrew kiman I share that with you because I'm a", "start": 4815.4, "end": 4821.639}, {"text": "product of Canadian history the 60s scoop um something else that you probably weren't taught in school is", "start": 4821.639, "end": 4827.48}, {"text": "traditionally First Nations people we all had something called a spirit name", "start": 4827.48, "end": 4833.199}, {"text": "bman gnash translates into he walks a good life something else that you might", "start": 4833.199, "end": 4839.639}, {"text": "not have been taught in school is that for most First Nations our societies function through something called a clan", "start": 4839.639, "end": 4846.159}, {"text": "system very important M doam I'm of the bear clan uh I'm not Canadian I'm", "start": 4846.159, "end": 4853.52}, {"text": "anishnabe that is my nation of the original Nations here on Turtle Island and for those of that you don't know when I say", "start": 4853.52, "end": 4860.239}, {"text": "Turtle Island I'm referring to North America right", "start": 4860.239, "end": 4866.28}, {"text": "um in my community I am a traditional pipe carrier I am a formal formal Eagle", "start": 4866.719, "end": 4873.639}, {"text": "staff carrier uh in the my uh community in Toronto and uh in my journey I have been", "start": 4873.639, "end": 4881.56}, {"text": "a police officer uh I have done social work I have been an", "start": 4881.56, "end": 4886.88}, {"text": "educator and uh you know I am the father to uh three beautiful daughters I'm a", "start": 4886.88, "end": 4893.6}, {"text": "grandfather I'm a brother I am a son to Mary Williams um I am an", "start": 4893.6, "end": 4900.52}, {"text": "uncle I'm a Storyteller and I like to consider myself a friend to many people so that", "start": 4900.52, "end": 4907.679}, {"text": "is my way of introducing myself right and so what I hope that you take away", "start": 4907.679, "end": 4912.76}, {"text": "from that is that I am trying to have a deeper relationship with you than just", "start": 4912.76, "end": 4917.88}, {"text": "simply providing you with my name my job title and where I work with so I hope", "start": 4917.88, "end": 4923.04}, {"text": "that you receive that teaching in a good way um very proud and honored to be working with the opl um you know I have", "start": 4923.04, "end": 4929.92}, {"text": "a history of uh working with different organizations both in Oakville and uh hton uh all across uh very proud of the", "start": 4929.92, "end": 4938.04}, {"text": "work that uh that we have done uh and it's not just me it's it's the community and the people that I choose to work", "start": 4938.04, "end": 4943.48}, {"text": "with uh in a good way um you know we're really excited", "start": 4943.48, "end": 4949.239}, {"text": "about uh the upcoming features that we are going to be incorporating into the", "start": 4949.239, "end": 4954.32}, {"text": "uh new library um and I am trying to uh do my best to make sure that the", "start": 4954.32, "end": 4959.719}, {"text": "Grassroots Community understands what the opl's mission and vision is for this", "start": 4959.719, "end": 4965.48}, {"text": "um that this is not a um indigenous friendship Center that we're building this is just as a designated safe space", "start": 4965.48, "end": 4973.04}, {"text": "within the opl and uh you know one of my specialties is I guess you would say is uh Grassroots", "start": 4973.04, "end": 4980.4}, {"text": "connections you know I meet with the single moms I talk with the single dads", "start": 4980.4, "end": 4985.639}, {"text": "I talk with the um Grassroots people and from all the feedback that I'm getting", "start": 4985.639, "end": 4992.92}, {"text": "is that the community is very very happy to see that the work that the opl is taking forward as I say I've just had to", "start": 4992.92, "end": 5000.48}, {"text": "uh address some misinformation but once they've got that they're very happy and", "start": 5000.48, "end": 5005.96}, {"text": "one of the things that they are very happy about I would suggest to say is the consultation process that the opl", "start": 5005.96, "end": 5013.199}, {"text": "has undertaken a lot of times we're consulted but it kind of seems", "start": 5013.199, "end": 5018.4}, {"text": "performative just tick off a box right and the consultation process for this", "start": 5018.4, "end": 5025.52}, {"text": "it's taking a little while but it's taking a little while because it's being done the right way", "start": 5025.52, "end": 5031.88}, {"text": "it's being done with Integrity right um so as Tara had mentioned we will be doing uh three more uh consultation", "start": 5031.88, "end": 5039.56}, {"text": "presentations with the community um one of the things that we're also going to do is we're going to be doing one on a", "start": 5039.56, "end": 5045.04}, {"text": "weekend to get some more people out as well uh and again I'm really working hard at that but one of the other things", "start": 5045.04, "end": 5051.28}, {"text": "that I wanted to share with you is in the inim until we get to that new building is at the um main branch on on", "start": 5051.28, "end": 5058.639}, {"text": "Navy Street there you know uh we have this designated area there uh and and", "start": 5058.639, "end": 5064.56}, {"text": "I'm proud to say that it is starting to be utilized uh we have some", "start": 5064.56, "end": 5070}, {"text": "students uh from uh with the heon district school board um that are coming", "start": 5070, "end": 5075.12}, {"text": "in I just had a visit uh today with one of them uh and we did some talking circles we shared some teachings and", "start": 5075.12, "end": 5081.719}, {"text": "things like that and so what they're going to be doing is they're going to be coming in every other Thursday the other", "start": 5081.719, "end": 5088.04}, {"text": "thing is until we get our our designate designated space uh at the new branch is", "start": 5088.04, "end": 5093.679}, {"text": "what I'm hearing from the community is that they would just like a place to gather a gathering place again where we", "start": 5093.679, "end": 5100.6}, {"text": "can share those talking circles and we can share those teachings um so for my", "start": 5100.6, "end": 5105.96}, {"text": "community engagement that's something that I'm strongly hearing from the community that they would like to hear", "start": 5105.96, "end": 5112.32}, {"text": "um and it's not so much a ceremonial space just want to clarify that it's just a gathering space right um so", "start": 5112.32, "end": 5121.32}, {"text": "that's where I'm going to be kind of putting my energies going forward to try and bring them in so uh that's what I", "start": 5121.32, "end": 5127.48}, {"text": "would like to share with you and if anyone has any questions uh I'd love to hear from", "start": 5127.48, "end": 5132.8}, {"text": "them members of the board any questions for", "start": 5132.8, "end": 5137.158}, {"text": "Stephen bill I don't have any questions but I think you're a terrific", "start": 5137.88, "end": 5143.84}, {"text": "spokesperson thank you you're fantastic like I very inspirational I'm uh happy", "start": 5143.84, "end": 5150.32}, {"text": "you came jimy gtch and uh as I say it's uh very very proud to be working with", "start": 5150.32, "end": 5155.52}, {"text": "the opl uh I'll be honest I'm a little selective of who I work with um because", "start": 5155.52, "end": 5160.96}, {"text": "again I don't want it to be performative right but everyone every organization that I've worked with in in", "start": 5160.96, "end": 5167.08}, {"text": "Oakville um and there been quite a few of them and again being very selective so that they're not performative that", "start": 5167.08, "end": 5173.6}, {"text": "this is an actual relationship that we have in regards to Truth and Reconciliation so with that I would um", "start": 5173.6, "end": 5180.6}, {"text": "share two last teachings with you um in English you would say thank you in annab", "start": 5180.6, "end": 5187.119}, {"text": "moan we would say migt migt thank you", "start": 5187.119, "end": 5192.44}, {"text": "and then the other one that I would gladly share with you is that and a lot of cultures around the world do this", "start": 5192.44, "end": 5197.92}, {"text": "right so in annab moan we don't have a word for goodbye because the hope and intention", "start": 5197.92, "end": 5203.76}, {"text": "is that we are always going to see each other and we know at the end of the day we will see each other so the words that", "start": 5203.76, "end": 5210.52}, {"text": "we use when we park company is B b m migwi b m there are any other", "start": 5210.52, "end": 5218.28}, {"text": "questions or comments go ahead thank you I Echo Bill sentiments", "start": 5218.28, "end": 5225.719}, {"text": "that was a great introduction to to yourself and and the value that you are bringing to opl it's very exciting I'm", "start": 5225.719, "end": 5232.8}, {"text": "intrigued by what you shared um at the end the Gathering space that is going to start at the existing Central Branch and", "start": 5232.8, "end": 5239.159}, {"text": "then move can you share a little bit more about like who is who do you um is", "start": 5239.159, "end": 5244.36}, {"text": "that for who who would come and visit that is like myself or like is it", "start": 5244.36, "end": 5249.719}, {"text": "targeting a group of people yeah um well I would suggest to say it's targeting specifically the indigenous Community", "start": 5249.719, "end": 5256.36}, {"text": "right um but that's not to say at some point in time once we've kind of established ourself a little bit better", "start": 5256.36, "end": 5263.199}, {"text": "that we've always invited the non-indigenous community to come in but one of the things right now is um in", "start": 5263.199, "end": 5269.52}, {"text": "Oakville and all across Halton we really don't have a designated space", "start": 5269.52, "end": 5274.8}, {"text": "and that's what the community is excited about it's wow we get our own designated space where we can come in and whether", "start": 5274.8, "end": 5282.04}, {"text": "we want to do a smudge ceremony or if we want to share some teachings um you know", "start": 5282.04, "end": 5287.52}, {"text": "one of the one of the topics for conversation that I'm hearing from the community is that they want to have a space safe space where they can talk", "start": 5287.52, "end": 5294.32}, {"text": "about what does it mean to be indigenous right and really I I think", "start": 5294.32, "end": 5299.44}, {"text": "that's appropriate for just kind of the indigenous Community but that's not to say down the road that we can't open open it up to other conversations and", "start": 5299.44, "end": 5305.679}, {"text": "things like that beautiful question by the way thank you do you have that space you said that", "start": 5305.679, "end": 5311.44}, {"text": "you have some space at the uh main branch now yes oh that's great yeah the uh the boardroom okay and um so what I'm", "start": 5311.44, "end": 5319.36}, {"text": "going to be using the opportunity is when we have the next couple of consultations coming up while we have the community we'll probably be meeting", "start": 5319.36, "end": 5325.239}, {"text": "in the boardroom there and saying considering this is a temporary location what can we", "start": 5325.239, "end": 5330.96}, {"text": "do to give it a more indigenous feel right and again not performative but", "start": 5330.96, "end": 5336.56}, {"text": "what are some things and oh by the way from the two students um that have already visited twice um we need a mini", "start": 5336.56, "end": 5342.639}, {"text": "fridge so that they can put their apple juice in there and they would also like to see some bean bag chairs as well Food For", "start": 5342.639, "end": 5350.4}, {"text": "Thought do you have a budget for that now not yet we're working on it I'm sure", "start": 5350.4, "end": 5356.36}, {"text": "we did terara come on I'm sure we do give the kids their juice fridge y", "start": 5356.36, "end": 5362.199}, {"text": "budget is not my forte no yeah anything further for Stephen I have", "start": 5362.199, "end": 5367.44}, {"text": "a mini fridge I can bring yeah well you got a donation of a mini", "start": 5367.44, "end": 5372.6}, {"text": "fridge that's it y she she's being real I think yeah real yeah okay beautiful", "start": 5372.6, "end": 5379.48}, {"text": "okay EXC anything further any uh bean bags thanks Stephen thank you very much", "start": 5379.48, "end": 5385.199}, {"text": "my pleasure", "start": 5385.199, "end": 5387.719}, {"text": "MCH um just following up on that we are uh we finished uh treaty recognition week um Stephen was on board and we", "start": 5393.04, "end": 5400.04}, {"text": "hosted uh several moccasin identifier projects um that that stepen helped lead for us um that were really thoughtful", "start": 5400.04, "end": 5406.639}, {"text": "projects and and really engaged the community and kids um we also are undergoing a", "start": 5406.639, "end": 5413.08}, {"text": "demystifying religion series with with our leadership team um one of the the um", "start": 5413.08, "end": 5419.4}, {"text": "challenges we've encountered over the past number of years as our Workforce has Diversified is is a diversification", "start": 5419.4, "end": 5425.119}, {"text": "of of religion and religious expectations and um and so we we we did an initial session um I can't remember", "start": 5425.119, "end": 5431.56}, {"text": "if any of you were there at staff development day um in the afternoon um we had um uh the executive director um", "start": 5431.56, "end": 5439.719}, {"text": "Brian from encounter world religions come in and do a really broad um religious literacy session for all of", "start": 5439.719, "end": 5445.159}, {"text": "staff that was really well received um but leading uh diverse teams um required", "start": 5445.159, "end": 5452.48}, {"text": "a bit more in-depth information um so we have started uh the demistifying religion series uh with the", "start": 5452.48, "end": 5457.96}, {"text": "leaders it is six um different sessions on the on the top six major religions um", "start": 5457.96, "end": 5463.08}, {"text": "in order to be able to understand um what what impacts that those have not", "start": 5463.08, "end": 5469.48}, {"text": "only um to staff and and customers and and some of that is it's all new ter territory and and it's it's really good", "start": 5469.48, "end": 5476.239}, {"text": "um for us to get a better understanding of different holidays around Ramadan you", "start": 5476.239, "end": 5481.88}, {"text": "know not leaving it entirely up to staff to bring these things forward um but to have open dialogue and at least have", "start": 5481.88, "end": 5488.52}, {"text": "some base level of understanding about what that means um and and you know this really really came about over the past", "start": 5488.52, "end": 5494.48}, {"text": "number of years where um there's an expectation to recognize holidays um and", "start": 5494.48, "end": 5500.44}, {"text": "it really became clear through that that you know as as a Catholic I really don't", "start": 5500.44, "end": 5506.48}, {"text": "understand or know all the major holidays I mean I always thought um Hanukkah was the major Jewish holiday", "start": 5506.48, "end": 5512.719}, {"text": "only to learn that that is isn't true um and again it's just again it's that Christian lens Christmas Hanukkah", "start": 5512.719, "end": 5518.159}, {"text": "Christmas is Major Hanukkah must be major um and so um this is helping us have those conversations and really", "start": 5518.159, "end": 5523.639}, {"text": "recognizing what are those holidays what accommodations and conversations should we be having what do they entail what", "start": 5523.639, "end": 5529.44}, {"text": "what is needed how can we support um even growing expectations around um spaces for prayer or quiet", "start": 5529.44, "end": 5536.96}, {"text": "meditation like what do those spaces truly need to have and and what should they they reflect and so this is helping", "start": 5536.96, "end": 5543.199}, {"text": "um create create um some initial conversations around that and the first session um was really well received uh", "start": 5543.199, "end": 5549.48}, {"text": "and so we'll be doing five more over the next 5 months um we did participate in uh the", "start": 5549.48, "end": 5557.4}, {"text": "Santa Claus Parade again this year so this is year two that we've been back um and we will definitely be back moving", "start": 5557.4, "end": 5563.239}, {"text": "forward we were once again um knock on wood blessed with fantastic weather um", "start": 5563.239, "end": 5568.84}, {"text": "it was a packed streets all the way through um", "start": 5568.84, "end": 5574.159}, {"text": "last year we were handing out stickers and we ran out of stickers in the first two blocks um so this year we ordered", "start": 5574.159, "end": 5579.28}, {"text": "10,000 stickers um um and we did have some we did have some left but but what we discovered is they were really", "start": 5579.28, "end": 5585.679}, {"text": "popular and it was really hard to give out 10,000 stickers while trying to keep up to parade Pace um and we brought our", "start": 5585.679, "end": 5592.44}, {"text": "Courier van this year um people were really excited last year with the book bikes just the I think the novelty for the book bikes um but The Courier", "start": 5592.44, "end": 5599.199}, {"text": "definitely I think provided more brand recognition for us um uh Avis joined us um and I think can speak to um how much", "start": 5599.199, "end": 5608.239}, {"text": "and how much it means when when you you walk that that route and Monica was there as well and people scream it's the", "start": 5608.239, "end": 5613.28}, {"text": "library we love the library it's the library we love the library yeah I'll just say that the when", "start": 5613.28, "end": 5620.56}, {"text": "I did it last year I was holding the banner and I could hear people calling out oh I like I love the library I love", "start": 5620.56, "end": 5627.199}, {"text": "books but this year I was running with the stickers and so it was like right it", "start": 5627.199, "end": 5632.719}, {"text": "was so um interactive and and all of the kids I mean they love stickers but I got", "start": 5632.719, "end": 5639.44}, {"text": "so much feedback about loving books and loving the library is their favorite place and adults as well but lots of", "start": 5639.44, "end": 5646.32}, {"text": "kids yeah we had Parents run after us my kid didn't get his opl sticker um so we wanted to make sure in the end I was", "start": 5646.32, "end": 5652.639}, {"text": "just handing out chunks of stickers um for for them to share and it was also lovely we were just there we were just", "start": 5652.639, "end": 5658.8}, {"text": "there we're going later today um so again I will ask again next year if anybody else wants to join it is um", "start": 5658.8, "end": 5666}, {"text": "there's there's a there's a picture book that says what is it fill the bucket um it's definitely a day that that fills", "start": 5666, "end": 5671.88}, {"text": "that bucket um and I just I would be remiss", "start": 5671.88, "end": 5677.4}, {"text": "if I didn't um just uh spend a moment talking about Eric cilus Eric cilus is", "start": 5677.4, "end": 5682.44}, {"text": "the branch assistant who passed away on November 11th um he was uh beloved", "start": 5682.44, "end": 5688.239}, {"text": "member of the team um he'd been with us about 12 or 13 years at a number of", "start": 5688.239, "end": 5694.159}, {"text": "different branches um but he was very much a fixture of Eric cor Ridge um and", "start": 5694.159, "end": 5699.56}, {"text": "we have seen a significant outpouring um of love and support uh from not only um", "start": 5699.56, "end": 5706.4}, {"text": "the community as a whole um and the residents of of Oakville but but the town um and the various partners that he", "start": 5706.4, "end": 5712.679}, {"text": "worked with so um yeah have any take questions questions", "start": 5712.679, "end": 5718.96}, {"text": "for Tara bill", "start": 5718.96, "end": 5724.159}, {"text": "I was interested um getting back to the parking there at the library how many parking spots are there going to be", "start": 5724.159, "end": 5730.199}, {"text": "under there the library uh 57 sounds", "start": 5730.199, "end": 5737.8}, {"text": "good okay is that that's not final though that's that's proposed at this point correct which Library you talking", "start": 5737.8, "end": 5744.199}, {"text": "about 16 mile or or main branch yeah so have we concluded that it's going to be", "start": 5744.199, "end": 5749.56}, {"text": "57 because there was some talk about potentially doing something different with that that that uh underground", "start": 5749.56, "end": 5755.239}, {"text": "garage uh the proposal that will come forward will include 57 oh interesting", "start": 5755.239, "end": 5762.719}, {"text": "okay okay I kind of feel like the the town should take advantage of the space", "start": 5762.719, "end": 5768}, {"text": "and create a bit of a parking authority there and create more space but I'll have that conversation at a different table um further", "start": 5768, "end": 5775.639}, {"text": "comments I have one um it may be just a little unorthodox but in light of uh if", "start": 5775.639, "end": 5782.199}, {"text": "I just want to ask a question about the the uh what Stephen was talking about in terms of that indigenous space the uh", "start": 5782.199, "end": 5787.32}, {"text": "the safe space in our farmer boardroom um is uh and you're welcome by the way", "start": 5787.32, "end": 5792.96}, {"text": "we've abandoned it um is it can we can we authorize a", "start": 5792.96, "end": 5798.36}, {"text": "budget here um from the development Reserve potentially to give that sure", "start": 5798.36, "end": 5804}, {"text": "yeah uh because I would like to see I'd like the board to take a role in that and provide some funding so that uh", "start": 5804, "end": 5809.6}, {"text": "stepen and his team can uh U make some decisions about what they like to uh do with that that space and personalize it", "start": 5809.6, "end": 5815.719}, {"text": "for their use yeah B do you do you like this idea yeah maybe buy a new fridge", "start": 5815.719, "end": 5822.76}, {"text": "like yeah and bean bag chairs are expensive I've had to buy them so I I'm I'm thinking that uh what do you think", "start": 5822.76, "end": 5829.4}, {"text": "um would be a reasonable Stephen how much do you think you need terara how much do you think they", "start": 5829.4, "end": 5837.04}, {"text": "need I I I don't I don't I don't know how much bean bag chairs are we we can start with 5,000 okay I like that idea", "start": 5837.96, "end": 5845.28}, {"text": "can I get a motion to uh approve a uh uh a budget allocation of $5,000 towards", "start": 5845.28, "end": 5851.48}, {"text": "indigenous safe spaces Stephen did you you're gonna vote moveed by Stephen pette so it's a", "start": 5851.48, "end": 5860.199}, {"text": "$5,000 uh allocation to the budget from our development uh Reserve right or is it develop you call it just Development", "start": 5860.199, "end": 5867.04}, {"text": "Fund Development Fund thank you um for use uh for use by the uh uh for the", "start": 5867.04, "end": 5872.119}, {"text": "indigenous safe space is it safe space or is that what we're calling it gather Gathering space thank you for the indigenous Gathering space at Main", "start": 5872.119, "end": 5878.44}, {"text": "Branch that's the motion thank you Rebecca thank you uh salso uh any further comments or questions on this", "start": 5878.44, "end": 5885.32}, {"text": "all in favor that's carried okay go buy the kids some bean bags buddy or let", "start": 5885.32, "end": 5890.719}, {"text": "them tell you what they want what more they want well sounds like that's what they wanted so just all be yeah maybe", "start": 5890.719, "end": 5895.92}, {"text": "buy them some apple juice too okay can I get a motion to receive the CEO's update please thank you Andrew", "start": 5895.92, "end": 5902.52}, {"text": "and thank you uh Rebecca all in favor Meredith sorry all in favor that's carried everything's Rebecca it's all", "start": 5902.52, "end": 5908.96}, {"text": "about Rebecca Rebecca Rebecca Rebecca needs a", "start": 5908.96, "end": 5914.159}, {"text": "break um well I'm I'm gonna we're gonna we're gonna take a short break in just a second before we go into the confidential session uh so there is a", "start": 5914.159, "end": 5921.159}, {"text": "matter on the agenda which is going to lead to a confidential session which is the board evaluation public report uh the public report is um uh very", "start": 5921.159, "end": 5928.119}, {"text": "self-explanatory and I guess the question is do you want to go in in close session to discuss the full report", "start": 5928.119, "end": 5935.04}, {"text": "is there a need to okay so I'll look for motion to", "start": 5935.04, "end": 5941.44}, {"text": "receive did you want to go into public uh into private session discuss the report no no um I will uh take a motion", "start": 5941.44, "end": 5947.719}, {"text": "to both receive the uh report uh for discussion uh 7-Eleven as well as the", "start": 5947.719, "end": 5953.48}, {"text": "8.1 board evaluation confidential report can I get that motion please Bill oh", "start": 5953.48, "end": 5960.719}, {"text": "yeah okay thank you Bill move and who second it Merith is seconding it", "start": 5960.719, "end": 5966.719}, {"text": "any further comments or questions I'm not seeing any um thank you that's approved and I will say that", "start": 5966.719, "end": 5973.199}, {"text": "uh I thought that was a great exercise by the way I was really I really enjoyed the comment I particularly enjoyed the comments um but I thought that the I", "start": 5973.199, "end": 5979.88}, {"text": "thought the feedback was really useful and um we can certainly incorporate that into uh uh the ongoing operation of the", "start": 5979.88, "end": 5986.76}, {"text": "board I'll certainly take it all under consideration and uh maybe terara and I can have a conversation at some point in", "start": 5986.76, "end": 5991.84}, {"text": "the next few weeks just to talk about the individual items and see how we can Implement some of those things yeah okay", "start": 5991.84, "end": 5996.96}, {"text": "we need to vote I thought didn't I just vote and then all together all of it all", "start": 5996.96, "end": 6002.36}, {"text": "of us I got a motion I got the motion on the secondary but we didn't", "start": 6002.36, "end": 6007.84}, {"text": "vote did we do we", "start": 6007.84, "end": 6011.4}, {"text": "vote but we voted okay all in", "start": 6013.28, "end": 6018.719}, {"text": "favor carried it didn't change that's good that's the worst part when it changes between vot we still voted uh", "start": 6018.719, "end": 6024.88}, {"text": "any new business to come before the board tonight not that I see I do have one uh", "start": 6024.88, "end": 6031.56}, {"text": "announcement I just like to bring to your attention um the Oak Park neighborhood center is holding a uh charity it's not much of a charity event", "start": 6031.56, "end": 6038.56}, {"text": "because it's very small but for giving Tuesday on Tuesday December 3rd they'll be screening the film uncharitable which", "start": 6038.56, "end": 6045.08}, {"text": "is a very interesting documentary has a claim to documentry on uh on charitable giving and the charity community and", "start": 6045.08, "end": 6051.28}, {"text": "that'll be screening at 7.m at film.com um admission is $10 all that all all the", "start": 6051.28, "end": 6056.52}, {"text": "money goes to the charitable project or the charitable objects of the Oak Park neighborhood center um you're everybody", "start": 6056.52, "end": 6062.28}, {"text": "here is involved in in uh um Community organizations and such I think you'd find the movie quite interesting it's uh", "start": 6062.28, "end": 6068.119}, {"text": "certainly U winning great praise um for everybody who sees it and it's a eye opening so I just wanted to draw your", "start": 6068.119, "end": 6074.36}, {"text": "attention to that you can what's the date again December 3rd uh it's giving", "start": 6074.36, "end": 6079.52}, {"text": "Tuesday uh admission is $10 and um you can buy tickets on", "start": 6079.52, "end": 6085.08}, {"text": "Eventbrite is that the it's at", "start": 6085.08, "end": 6089.96}, {"text": "film.com to the community we think it'd be very useful uh any other new business", "start": 6097.88, "end": 6103.48}, {"text": "not seeing any uh we do have uh one information item and that is the the", "start": 6103.48, "end": 6109.639}, {"text": "agenda or the schedule for next year I think everybody's had a chance to to read that can I get a motion to approve", "start": 6109.639, "end": 6114.8}, {"text": "the proposed um schedule of board meetings thank you Avis thank you Andrew all in favor that's carried and uh the", "start": 6114.8, "end": 6122}, {"text": "date and time of our next meeting is Thursday January 16th right here at 7M uh you're off for the month of December", "start": 6122, "end": 6128.44}, {"text": "you've earned uh some uh some time off so uh use it wisely don't forget to write your checks to the Oakville public", "start": 6128.44, "end": 6134.4}, {"text": "library because we now have to fund uh the $5,000 we just gave to uh Stephen", "start": 6134.4, "end": 6139.599}, {"text": "and his team and uh with that I'll look for motion to adjourn thank you Meredith thank you SSO all in", "start": 6139.599, "end": 6146.04}, {"text": "favor that's carried this meeting is adjourned thank you everybody for your time and attention", "start": 6146.04, "end": 6151.76}]