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"end": 1260.6}, {"text": "e", "start": 1287.52, "end": 1290.52}, {"text": "e", "start": 1317.52, "end": 1320.52}, {"text": "e", "start": 1347.52, "end": 1350.52}, {"text": "e", "start": 1377.44, "end": 1380.44}, {"text": "e", "start": 1407.44, "end": 1410.44}, {"text": "e", "start": 1437.44, "end": 1440.44}, {"text": "e", "start": 1467.36, "end": 1470.36}, {"text": "e", "start": 1497.32, "end": 1500.32}, {"text": "e", "start": 1527.32, "end": 1530.32}, {"text": "e", "start": 1557.24, "end": 1560.24}, {"text": "e", "start": 1587.24, "end": 1590.24}, {"text": "e", "start": 1617.24, "end": 1620.24}, {"text": "e", "start": 1647.159, "end": 1650.159}, {"text": "e", "start": 1677.12, "end": 1680.12}, {"text": "e", "start": 1707.12, "end": 1710.12}, {"text": "e", "start": 1737.039, "end": 1740.039}, {"text": "e", "start": 1767.039, "end": 1770.039}, {"text": "e", "start": 1797.039, "end": 1800.039}, {"text": "e", "start": 1826.96, "end": 1829.96}, {"text": "e", "start": 1856.919, "end": 1859.919}, {"text": "e", "start": 1886.919, "end": 1889.919}, {"text": "e", "start": 1916.84, "end": 1919.84}, {"text": "e", "start": 1946.84, "end": 1949.84}, {"text": "e e", "start": 1976.84, "end": 1980.84}, {"text": "good morning welcome to the governance review subcommittee today is uh Monday", "start": 2016.44, "end": 2022.2}, {"text": "November the 25th as we have Corum present I'd like to call this meeting to order um all electronic devices are to", "start": 2022.2, "end": 2028.519}, {"text": "be switched to a non-audible function during committee meetings in the room with me is councelor Moran Wilson councelor cret and councelor Brad Clark", "start": 2028.519, "end": 2035.96}, {"text": "uh Madame Clark are there any changes to the agenda yes Madam chair there are changes to the agenda under item 10", "start": 2035.96, "end": 2041.96}, {"text": "discussion items item 10.2 the 2024 review of the city's procedural bylaw", "start": 2041.96, "end": 2047.919}, {"text": "FCS 24018 Citywide uh the appendices have been revised and then further", "start": 2047.919, "end": 2054.839}, {"text": "revised thank you may I have a move into seconder to approve this agenda as amended please councelor cret and", "start": 2054.839, "end": 2061.28}, {"text": "councelor Clark any discussion on this agenda seeing none may have the vote", "start": 2061.28, "end": 2070.878}, {"text": "please vote is", "start": 2078.48, "end": 2081.838}, {"text": "up that vote carries 4 to zero thank you are there any Declarations of Interest", "start": 2089.639, "end": 2096.28}, {"text": "members seeing none we'll continue", "start": 2096.28, "end": 2101.599}, {"text": "on let's move on to 4.1 the approval of minutes from the previous meeting this", "start": 2101.599, "end": 2107.48}, {"text": "is uh for October 31st 2024 so may I please have a move into seconder to approve the minutes of October", "start": 2107.48, "end": 2114.52}, {"text": "31st uh councelor clerk counselor crutch any discussion on these", "start": 2114.52, "end": 2121.2}, {"text": "minutes seeing none may have a vote please vote is up", "start": 2121.2, "end": 2128.039}, {"text": "councelor Dano welcome we are just on um approval of the previous minutes are you", "start": 2129.28, "end": 2134.599}, {"text": "able to vote yeah thank you and that vote carries 5 to zero", "start": 2134.599, "end": 2142.56}, {"text": "thank you welcome councelor Dano and let's move on to discussion", "start": 2142.56, "end": 2149.319}, {"text": "items that'll be 10.1 Council and committee report templates CC", "start": 2149.319, "end": 2154.96}, {"text": "24002 Citywide and this is to be received so may I have a move and a second or to put the item on the floor", "start": 2154.96, "end": 2161.079}, {"text": "counselor crutch and counselor Moran Wilson any discussion on this item or", "start": 2161.079, "end": 2168.4}, {"text": "did we want to have a quick overview from clerks on this one on the city", "start": 2168.4, "end": 2175.799}, {"text": "clerk all right seeing none let's let's uh oh counselor crutch", "start": 2175.96, "end": 2182.2}, {"text": "please yeah this is not maybe perhaps uh the world's most exciting report but I'm", "start": 2182.2, "end": 2187.88}, {"text": "pretty excited about it I think it's great to have some more instruments here for staff to be able to report in a", "start": 2187.88, "end": 2193.24}, {"text": "timely manner so occasionally they'll be kind of this now memorandum which has existed before for the record it's not", "start": 2193.24, "end": 2199.079}, {"text": "like it's totally bespoke but I think it's nice to have the ability for this other kinds of reporting and the clarity", "start": 2199.079, "end": 2204.359}, {"text": "here is nice so it's a little clearer to read it's structured in a way that's a little bit more accessible and I think", "start": 2204.359, "end": 2209.76}, {"text": "moving toward that with these kinds of memos is really important to do and I'm hopeful that all of our reports eventually will kind of go down this", "start": 2209.76, "end": 2215.8}, {"text": "road because we're not the only ones reading them we read reports all the time so it's probably easier for us but", "start": 2215.8, "end": 2222.44}, {"text": "the public is also reading these reports and so any efforts we can make so they're clear more accessible more brief", "start": 2222.44, "end": 2229.2}, {"text": "frankly the better thank you councelor crch up now is councelor Clark followed by councelor Morin Wilson councelor", "start": 2229.2, "end": 2235.2}, {"text": "Clark please U thank you and I I'm fine with", "start": 2235.2, "end": 2240.44}, {"text": "the report dfts that are here the templates they make sense to me I have a question though when it comes to the", "start": 2240.44, "end": 2246.599}, {"text": "planning committee is there a way that we can formalize that on documents that have to be", "start": 2246.599, "end": 2254.079}, {"text": "decided by the planning committee that it very clearly", "start": 2254.079, "end": 2259.16}, {"text": "articulates um the planner um the property owner uh so that", "start": 2259.16, "end": 2265.56}, {"text": "we know exactly what we're talking about from time to time it's a bit challenging to look at the planning report and try", "start": 2265.56, "end": 2272.359}, {"text": "and figure out exactly who is the developer and who owns the land", "start": 2272.359, "end": 2278.24}, {"text": "and thank you I'll just leave it with the clerk I don't think we need to formalize it here but if he could take", "start": 2278.24, "end": 2284.72}, {"text": "it back and talk to the other clerks about it would be most helpful okay I see a nod from Clerk trenum and that", "start": 2284.72, "end": 2291.2}, {"text": "sounds good those are all my comments on that report thank you councelor clerk councelor Moran Wilson", "start": 2291.2, "end": 2298}, {"text": "please thank you chair um first of all thank you to the clerk for all of this thoughtful work I just want to make sure", "start": 2298.079, "end": 2305.24}, {"text": "I understand um a memorandum and uh its use for those who", "start": 2305.24, "end": 2313.319}, {"text": "are watching there's one set out in appendix c as a sample um in that appendix it says that", "start": 2313.319, "end": 2321.24}, {"text": "memorandums are intended for information updates only and should be a singular", "start": 2321.24, "end": 2327.56}, {"text": "topic they're best used to publicly respond to questions asked at Council or", "start": 2327.56, "end": 2333.88}, {"text": "committee or to provide an update to a previous repor or item", "start": 2333.88, "end": 2339.44}, {"text": "so uh the practice thus far this term which I support has been when there's", "start": 2340.24, "end": 2346.56}, {"text": "been subsequent questions asked at Council we have been encouraged to put", "start": 2346.56, "end": 2352.68}, {"text": "that ask in the form of a of a motion so that it doesn't get", "start": 2352.68, "end": 2357.92}, {"text": "lost and I'm just working through this logic now the motion is usually action", "start": 2357.92, "end": 2364.119}, {"text": "based for something to come back um and I don't know if it's specific to just", "start": 2364.119, "end": 2369.52}, {"text": "information or a specific action of subsequent action so I'm just", "start": 2369.52, "end": 2375.48}, {"text": "trying to understand will be still be encouraged", "start": 2375.48, "end": 2380.8}, {"text": "to use the motion um action and I'm just I'm I'm", "start": 2380.8, "end": 2386.64}, {"text": "still a little confused on what con what would constitute a me memorandum just information and what constitutes", "start": 2386.64, "end": 2393.839}, {"text": "something other than a me memorandum through the chair Trum please uh thank", "start": 2393.839, "end": 2399.56}, {"text": "you through you chair memorandum is uh an excellent example when one might be", "start": 2399.56, "end": 2405.599}, {"text": "reasonable is let's say you refer report back to staff for some supplementary information rather than revising the", "start": 2405.599, "end": 2412.4}, {"text": "report there's an additional appendix that might be a memo that would clearly outline the supplemental information", "start": 2412.4, "end": 2418.24}, {"text": "there's one example where it could be added as a new appendix to a revised report in that scenario other situations", "start": 2418.24, "end": 2424.72}, {"text": "if there's a bylaw on a council agenda but no accompanying Factor because the", "start": 2424.72, "end": 2429.88}, {"text": "bylaw was approved via previous cycle of meetings you could have a memo just advising Council bylaw XY Z is on this", "start": 2429.88, "end": 2437.76}, {"text": "agenda as approved by council at the previous meeting so it's there to provide initial information quick", "start": 2437.76, "end": 2443.599}, {"text": "information in the scenario where I used it today as an example it is merely just an information item advising you these", "start": 2443.599, "end": 2451.04}, {"text": "attachments are being put into place this is how we plan on operationalizing this for Council and for staff here's", "start": 2451.04, "end": 2456.839}, {"text": "your information really it's to capture one to two pages very clearly providing", "start": 2456.839, "end": 2462.72}, {"text": "information to council um where in a report format that same information might seem more complex or more", "start": 2462.72, "end": 2469.16}, {"text": "difficult to understand thank you thank you um I have a question with", "start": 2469.16, "end": 2477.56}, {"text": "respect to that which is also set out um", "start": 2477.56, "end": 2483}, {"text": "on the report templates uh I just want to make sure I understand", "start": 2483, "end": 2489.76}, {"text": "the deliverable um in this it says to allow for decision", "start": 2489.76, "end": 2496.48}, {"text": "making supported with listing of part reports", "start": 2496.48, "end": 2501.56}, {"text": "so uh previously I had asked especially if you're a newly elected member of", "start": 2501.56, "end": 2508.24}, {"text": "council that within the body of the report uh that any previous report that", "start": 2508.24, "end": 2514.319}, {"text": "could further inform your understanding of a subject we provide a a link to those the history of all those reports", "start": 2514.319, "end": 2521.52}, {"text": "that have informed uh where we what was happened and how we got to this point and I think", "start": 2521.52, "end": 2528.48}, {"text": "I was informed that it was difficult terms of the technology to", "start": 2528.48, "end": 2535.28}, {"text": "provide that Library if you will of reports and my understanding that can or", "start": 2535.28, "end": 2540.4}, {"text": "cannot be supported now through the chair if that makes sense are we able to", "start": 2540.4, "end": 2546.28}, {"text": "provide links to all the other uh previous reports uh that went into informing this along the", "start": 2546.28, "end": 2552.559}, {"text": "history of this subject thank you clerk Tron please through you chair that difficulty would still remain especially", "start": 2552.559, "end": 2558.68}, {"text": "as we get to older reports more recent ones that are available online we may be able to provide a link recommendation to", "start": 2558.68, "end": 2565.72}, {"text": "staff for the most part is to list those reports so that Council are aware of their existence and anything that is", "start": 2565.72, "end": 2570.92}, {"text": "truly pertinent to the decisionmaking in the current report that's being written should really be appended to the reports", "start": 2570.92, "end": 2577.92}, {"text": "for Council to have that document ready and at hand to fully understand the back but again that's to staff to to really", "start": 2577.92, "end": 2584.52}, {"text": "make those decisions in terms of what information is really necessary to assist Council in making their", "start": 2584.52, "end": 2591.759}, {"text": "decision thank you so if if I heard the clerk correctly that um we won't be able", "start": 2591.8, "end": 2599}, {"text": "to provide for links particularly for older reports but regardless of the age", "start": 2599, "end": 2605.28}, {"text": "of a report it will be full in offering a chronology of all the things that have gone into", "start": 2605.28, "end": 2612.119}, {"text": "informing a report Direction up to and including the day it", "start": 2612.119, "end": 2617.88}, {"text": "arrives through the chair thank you clerk Trum please through you chair that's correct that's", "start": 2617.88, "end": 2624.119}, {"text": "our recommendation to staff is that they do that research and provide you with the list of that information again where", "start": 2624.119, "end": 2630.04}, {"text": "necessary and applicable okay thank you I I really appreciate that um because it", "start": 2630.04, "end": 2635.559}, {"text": "will enable those members of council who are interested to go back and find those", "start": 2635.559, "end": 2642.04}, {"text": "reports more easily um and the assumptions that went into uh the report", "start": 2642.04, "end": 2650.119}, {"text": "and um to better understand why council did or did not", "start": 2650.119, "end": 2655.88}, {"text": "take the advice that was set out in the report thank you thank you councelor", "start": 2655.88, "end": 2661.319}, {"text": "Wilson any other first time speakers did you want to turn off your mic oh yes thank you thank you uh any other", "start": 2661.319, "end": 2667.68}, {"text": "firsttime speakers seeing none may uh councelor Clark please for a second", "start": 2667.68, "end": 2673.8}, {"text": "time thank you chair just trying to get a little bit of", "start": 2673.8, "end": 2679.04}, {"text": "clarification after hearing councelor Wilson's commentary so on appendix C", "start": 2679.04, "end": 2684.8}, {"text": "it's a memorandum and it indicates that it's", "start": 2684.8, "end": 2692.079}, {"text": "um well instead of me paraphrasing it let me ask the clerk how would this memor random be", "start": 2692.079, "end": 2699.2}, {"text": "used click trenum please uh so through you chair", "start": 2699.2, "end": 2705.24}, {"text": "memorandum would be used to provide information to council when all that is necessary is an update to council new", "start": 2705.24, "end": 2713.04}, {"text": "information there's no uh decision necessary there are no recommendations to follow through it might be", "start": 2713.04, "end": 2720.119}, {"text": "supplementation or a supplementary information to a previous report it might be you know we'd like a very quick", "start": 2720.119, "end": 2726.72}, {"text": "up on where we're at with this where those are simple and it's easy to provide you within two pages the memo", "start": 2726.72, "end": 2733.64}, {"text": "template is there for staff to use rather than a report template which once you get into analysis and financial", "start": 2733.64, "end": 2740.04}, {"text": "impacts none of that may be applicable so rather than having to write no Financial impacts according to this", "start": 2740.04, "end": 2746.24}, {"text": "report the memo just provides that freedom to sort of free form provide you with that information directly it can", "start": 2746.24, "end": 2751.839}, {"text": "still have appendices it can still have other information with it it may just be an appendix to whichever it's just", "start": 2751.839, "end": 2758.04}, {"text": "another option to provide information only back to committee or Council thank", "start": 2758.04, "end": 2763.16}, {"text": "you councelor Clark and so is it the intention of these memorandums that they would be received", "start": 2763.16, "end": 2770.52}, {"text": "in a public setting at a standing committee or councel through you chair that's correct", "start": 2770.52, "end": 2777.2}, {"text": "the would they would appear as a item for information similar to a previous information report and it doesn't", "start": 2777.2, "end": 2784.2}, {"text": "prevent staff from still using the report template to provide information back to council when it's information", "start": 2784.2, "end": 2789.72}, {"text": "only it's just when it's shorter and doesn't require a lengthy response a memo is an option okay Council clerk", "start": 2789.72, "end": 2797.52}, {"text": "thank you and so I'm just flipping to another one um it would be appendix d uh", "start": 2797.52, "end": 2804.119}, {"text": "confidential memorandum so is This Confidential", "start": 2804.119, "end": 2810.88}, {"text": "memorandum one that would come before Council or a standing committee", "start": 2810.88, "end": 2816.88}, {"text": "in an in camera session or are we now talking about providing confidential", "start": 2816.88, "end": 2823.119}, {"text": "memorandums outside of the framework of our committees clerk Tran through you chair", "start": 2823.119, "end": 2830.2}, {"text": "these templates are only to bring information to committee or Council so the confidential one would be found as", "start": 2830.2, "end": 2836.28}, {"text": "appended to a closed session meeting thank you that helps me a great", "start": 2836.28, "end": 2841.52}, {"text": "deal okay thank you if there are no other", "start": 2841.52, "end": 2849.24}, {"text": "speakers seeing none uh we have a move a seconder the vote is", "start": 2849.24, "end": 2856.599}, {"text": "up that vote carries 5 to zero thank you we are now moving on to 10.2 2024 review", "start": 2865, "end": 2871.359}, {"text": "of the city's procedural bylaw FCS 2418 Citywide move sector counselor cret and", "start": 2871.359, "end": 2880.079}, {"text": "Counselor Clark I'd like to second that if", "start": 2880.079, "end": 2885.88}, {"text": "possible um any discussion on this item I recognize councelor Clark f um", "start": 2885.88, "end": 2891.16}, {"text": "councelor crutch first please thank you I think this is", "start": 2891.16, "end": 2897}, {"text": "probably the most substantive review of the procedural bylaw in seven years and I'm really grateful to see it I think", "start": 2897, "end": 2903.16}, {"text": "what's being proposed here as a whole will make our meetings more efficient make our practices", "start": 2903.16, "end": 2910.52}, {"text": "clearer and frankly be a little bit more um encouraging us to kind of be timely", "start": 2910.52, "end": 2916.72}, {"text": "in the in the work we're doing here at Council so I think it's good I think there are some really really", "start": 2916.72, "end": 2921.76}, {"text": "small changes here which might seem insignificant but I think that are worth folks reviewing there are some things I", "start": 2921.76, "end": 2927.24}, {"text": "think well I don't know if that's 100% what I would what I would necessarily think may be be great but I found that", "start": 2927.24, "end": 2933.72}, {"text": "the suggestions Tred to mitigate some of those concerns so an example of one of those is where uh", "start": 2933.72, "end": 2940.64}, {"text": "we're trying our best to not have uh long debates at Council about items we've already considered at a standing", "start": 2940.64, "end": 2946.319}, {"text": "committee right but if people want to do that then a motion can be moved and people can can keep the debate going but", "start": 2946.319, "end": 2951.559}, {"text": "the goal is to try and keep the conversation moving and keep meetings moving along unless there's a need for a longer debate so I think that's good as", "start": 2951.559, "end": 2958.16}, {"text": "a standard and as kind of a way of um putting a foundation or a base on this and then still allowing again Council to", "start": 2958.16, "end": 2964.92}, {"text": "make decisions to do things differently if there's a situation to do so also as a result of the changes made to the", "start": 2964.92, "end": 2970}, {"text": "calendar we're going to see I think something where when there are big meetings need to happen at some point in", "start": 2970, "end": 2976.52}, {"text": "the future big Mee is need to happen on a specific issue the mayor can call a specifically special meeting for that so", "start": 2976.52, "end": 2981.559}, {"text": "we can address it so if we have you know 25 delegates on a specific issue we're able to address those issues through a", "start": 2981.559, "end": 2987.079}, {"text": "committee of the whole I do have an amendment to bring here just to make a little change to something happening for the public health subcommittee so that", "start": 2987.079, "end": 2993.52}, {"text": "it uh allows the members there to make a communication go on the agenda that was", "start": 2993.52, "end": 2998.599}, {"text": "not in the bylaw talked to the clerk and he said yeah okay um you could put that Amendment forward it makes sense to do", "start": 2998.599, "end": 3003.76}, {"text": "so so I'll bring that at the appropriate time otherwise very supportive in general all these", "start": 3003.76, "end": 3009.2}, {"text": "changes thank you up now is councelor Morin Wilson followed by councelor Dano", "start": 3010.4, "end": 3015.92}, {"text": "councelor Morin Wilson please thank you um thank you for all this", "start": 3015.92, "end": 3022.52}, {"text": "work um on if appendix", "start": 3022.52, "end": 3028.319}, {"text": "a uh on page 15 it's in reference to deferral", "start": 3028.319, "end": 3034}, {"text": "and referral um 6.3 uh I just want to make sure um try", "start": 3034, "end": 3041.48}, {"text": "not to be picky but on page on E it", "start": 3041.48, "end": 3046.96}, {"text": "reference it uses the word referral as a and not defer on I just want to make", "start": 3046.96, "end": 3052.24}, {"text": "sure because I'm always being tripped up on these two things um is that is that", "start": 3052.24, "end": 3057.72}, {"text": "the correct word in E 6 e through the", "start": 3057.72, "end": 3065.04}, {"text": "chair a member who has spoken to the motion under debate shall not be permitted to move a motion to refer a", "start": 3065.04, "end": 3071.88}, {"text": "question but it's in the context of deferral so I just want to make sure so appendex a you said M 6.3 page", "start": 3071.88, "end": 3081.599}, {"text": "145 14 okay yeah I see that through you chair um you are correct that's just an", "start": 3081.599, "end": 3087.64}, {"text": "error so six five oh sorry five not six", "start": 3087.64, "end": 3093}, {"text": "five F should read", "start": 3093, "end": 3098.2}, {"text": "um defer that's correct okay it should read defer all right thank you we can", "start": 3098.2, "end": 3103.68}, {"text": "make that correction yeah no no worries um and of course I I can't find it now I", "start": 3103.68, "end": 3110.92}, {"text": "apologize but um I was wondering if the clerk could walk me through the whole reference to the", "start": 3110.92, "end": 3117.319}, {"text": "to the minutes and um having to separate things", "start": 3117.319, "end": 3122.48}, {"text": "out I I I wasn't clear on that", "start": 3122.48, "end": 3128.68}, {"text": "language and of course I can't R you chair I believe that you're speaking to", "start": 3129.92, "end": 3135.72}, {"text": "what used to be called the committee reports section is that", "start": 3135.72, "end": 3142.96}, {"text": "correct usually I write these things down chair I do apolog apologize and I forgot my notebook um it was in", "start": 3142.96, "end": 3150.2}, {"text": "reference to minutes and I can if there's anyone else", "start": 3150.2, "end": 3156.319}, {"text": "on your speakers list happy to come back on so that I'm not and I'll prolonging this in agony yeah I'll just double", "start": 3156.319, "end": 3162.76}, {"text": "check them through you chair so section 5.8 which is Page 90 of the whole package or 24 of appendix", "start": 3162.76, "end": 3171.2}, {"text": "c um where committee recommendations to council versus committee reports current", "start": 3171.2, "end": 3178.44}, {"text": "process is a report is created along with the minutes for every committee meeting and it's the report that lands", "start": 3178.44, "end": 3185.28}, {"text": "on the council agenda for consideration of what the committee did this would actually be removing that report process", "start": 3185.28, "end": 3191.68}, {"text": "and committee would just get or Council would receive the minutes and approve the recommendations contained within the", "start": 3191.68, "end": 3197.92}, {"text": "minutes as opposed to the report which is much more in line with", "start": 3197.92, "end": 3203.04}, {"text": "this is a practice of committee reports that I've only seen at at Hamilton and I", "start": 3203.04, "end": 3208.16}, {"text": "haven't seen in well practice in other municipalities more common practice is the minutes are written minutes are", "start": 3208.16, "end": 3213.96}, {"text": "provided to council and Council considers the minutes and the recommendations contained therein how", "start": 3213.96, "end": 3219.52}, {"text": "you deal with those and approve them there's no change in the process it's exactly the same Council can lift an item from the minutes amend it uh refer", "start": 3219.52, "end": 3227.68}, {"text": "it approve it vote on it separately all of that is exactly the same the difference is you're reading and", "start": 3227.68, "end": 3233.48}, {"text": "receiving the minutes versus a report which is really a duplicative effort on behalf of", "start": 3233.48, "end": 3239.44}, {"text": "Staff counselor so just to make sure I further", "start": 3239.44, "end": 3245.2}, {"text": "understand typically or not it's not actually typical but there are occasions when", "start": 3245.2, "end": 3251.319}, {"text": "we're at a council meeting MH and uh a member wishes to isolate a particular", "start": 3251.319, "end": 3259.88}, {"text": "recommendation in a report let's just say from planning let's just pick a number item number six in the planning", "start": 3259.88, "end": 3266.48}, {"text": "report um I wish to be recorded opposed to", "start": 3266.48, "end": 3272.2}, {"text": "6A and what the chair will do was we'll vote on C or", "start": 3272.2, "end": 3279}, {"text": "bcde um and then we'll have a separate vote on a to allow that member wish to", "start": 3279, "end": 3285.88}, {"text": "be recorded could you explain to", "start": 3285.88, "end": 3291.76}, {"text": "me is that practice still going to be enabled through through the way in which", "start": 3291.76, "end": 3298.119}, {"text": "I've tried to just describe it through the chair yep through you chair um", "start": 3298.119, "end": 3303.88}, {"text": "absolutely the difference is just instead of referencing report number 6A", "start": 3303.88, "end": 3309.28}, {"text": "or Clause a you would look at say minute item 10 because it was the 10th item on", "start": 3309.28, "end": 3314.44}, {"text": "the agenda might be 10.1 and you would see the recommendations in the minutes just as they were written in the report", "start": 3314.44, "end": 3320.24}, {"text": "and say I would like to consider minute item 10.1 Suba separately please and", "start": 3320.24, "end": 3326.799}, {"text": "then you vote on that separately so functionally it's exactly the same conceptually it feels different because", "start": 3326.799, "end": 3332.92}, {"text": "you're just reading minutes versus a report the other piece to that is there's no information section so you", "start": 3332.92, "end": 3338.599}, {"text": "don't need to pass a motion to pull something out of information to consider it instead you just consider every item", "start": 3338.599, "end": 3344.24}, {"text": "in the minutes as is ah very good okay", "start": 3344.24, "end": 3349.319}, {"text": "um and are you through this method through the chair will this address um", "start": 3349.319, "end": 3355.88}, {"text": "often in the the report at a standing committee let's just say item six when", "start": 3355.88, "end": 3361.319}, {"text": "you get to council it changes the numerical identifier changes and will", "start": 3361.319, "end": 3366.96}, {"text": "that address that particular thing so the minute or the minute number will", "start": 3366.96, "end": 3372.44}, {"text": "align with the item number on the agenda that's brilliant thank you okay thank", "start": 3372.44, "end": 3377.799}, {"text": "you up now as we have councelor Dano followed by councelor Clark councelor Dano", "start": 3377.799, "end": 3382.839}, {"text": "please thank you chair um a few questions first of all the uh the new procedural", "start": 3382.839, "end": 3389.64}, {"text": "rules order for speaking", "start": 3389.64, "end": 3393.2}, {"text": "time am I was I muted there uh yes but now please continue", "start": 3396.599, "end": 3403.52}, {"text": "with your after speaking time thank you uh a after speaking time", "start": 3403.52, "end": 3409.76}, {"text": "um at Council if I'm understanding the new procedural rules of order correctly Council you're only permitted to speak", "start": 3409.76, "end": 3416.559}, {"text": "once and at committee only permitted to speak", "start": 3416.559, "end": 3421.68}, {"text": "twice uh cler Trum is just rifling through I think it is appendix C he's", "start": 3422.52, "end": 3428.599}, {"text": "probably looking at in paper form clerk trenum please so through you chair um", "start": 3428.599, "end": 3435.839}, {"text": "that's essentially correct uh at Council it's a single opportunity to speak at committee um", "start": 3435.839, "end": 3444.76}, {"text": "you're allowed to speak a second time but only after noting of course that in any situation Council can wave those", "start": 3444.76, "end": 3451.319}, {"text": "rules and you know you can continue with that the goal really is just providing a", "start": 3451.319, "end": 3457}, {"text": "little more focus at Council that we're considering debate that's already happened at committee um again these are", "start": 3457, "end": 3463.52}, {"text": "council's rules this is a recommendation based out of other municipalities and this is just my recommendation to align", "start": 3463.52, "end": 3470.68}, {"text": "with that um but noting that if this were to pass at any point you can wave", "start": 3470.68, "end": 3476.839}, {"text": "those rules to to proceed in a different fashion while in a committee or council meeting councelor Dano please no I think", "start": 3476.839, "end": 3485.4}, {"text": "that's a really positive change personally um I think it'll help streamline debate for sure um but it is", "start": 3485.4, "end": 3491.76}, {"text": "a fairly significant departure from the current practice um where you can speak as many times as you want uh so", "start": 3491.76, "end": 3499.119}, {"text": "effectively at Council meetings you only have five minutes on any particular item to speak once and effectively at", "start": 3499.119, "end": 3505.52}, {"text": "standing committee meetings you know only only twice you can't go on the speakers list uh you know multiple times", "start": 3505.52, "end": 3513.559}, {"text": "I'm personally fine with that uh but I I think that is uh just something to", "start": 3513.559, "end": 3518.76}, {"text": "highlight for uh for committee and councel um section 5.12 counselor clerk", "start": 3518.76, "end": 3526.559}, {"text": "trenum just wanted to also respond to that too turn please sorry just to just", "start": 3526.559, "end": 3531.76}, {"text": "to add to that point and and I do just want it to be clear that it's not let's say you put the GIC minutes on the floor", "start": 3531.76, "end": 3538.359}, {"text": "and you're only allowed to speak once to the GIC minutes it would be to each item so if you left minute item six and then", "start": 3538.359, "end": 3544}, {"text": "minute item 7 and then minute item 7.6 and they're all considered separately you would have a time to speak on each", "start": 3544, "end": 3549.4}, {"text": "of those items as separately being considered so I just want that to be clear so there's no confusion there", "start": 3549.4, "end": 3555.799}, {"text": "thank you clerk councelor Dano please understood thank you for the uh the clarification um item", "start": 3555.799, "end": 3564.16}, {"text": "5.125 is on deleg ations and this specifically says that", "start": 3564.16, "end": 3573}, {"text": "uh that delegations that are outside of the jurisdiction of the municipality will not be placed on the committee", "start": 3573, "end": 3579.28}, {"text": "agenda um I'm very supportive of this as well I'm kind of surprised it wasn't", "start": 3579.28, "end": 3585.4}, {"text": "already in the procedural rules order but um just for my clarity that will be", "start": 3585.4, "end": 3591.64}, {"text": "the clerk that makes that determination when they're reviewing the delegation request", "start": 3591.64, "end": 3597.28}, {"text": "quick turn on please through you chair in consultation with legal and the Senior Management of the area just to", "start": 3597.28, "end": 3603.48}, {"text": "confirm that we're with that I also want to note that there would nothing there would be nothing to prevent an individual from writing to council and", "start": 3603.48, "end": 3610.48}, {"text": "that landing on the council weekly correspondence distribution it just wouldn't appear as a delegation on a", "start": 3610.48, "end": 3616.079}, {"text": "committee okay thank you and then further to that um is there any", "start": 3616.079, "end": 3622.119}, {"text": "restriction on delegates or delegations that are not on an item that is under", "start": 3622.119, "end": 3629.039}, {"text": "consideration by that committee or um any future committee like oftentimes", "start": 3629.039, "end": 3634.4}, {"text": "there'll be delegation requests for things that are completely unrelated to anything that is in the business of you", "start": 3634.4, "end": 3640.68}, {"text": "know it's in the municipal jurisdiction but not really in anything that's that's on the work plan or I think you know", "start": 3640.68, "end": 3648.16}, {"text": "what I I'm getting at here okay thank you quick turn up please for you chair um it basically divides it", "start": 3648.16, "end": 3655.359}, {"text": "into two things things one is a delegation on a matter already on an agenda and ensuring that that very", "start": 3655.359, "end": 3660.48}, {"text": "quickly makes it to that agenda without needing to go through an approval process the second being to items that", "start": 3660.48, "end": 3665.839}, {"text": "are not on an agenda uh and to that point they just need to be received earlier so that we consider the", "start": 3665.839, "end": 3671.28}, {"text": "appropriate agenda to put them on if no such agenda exists we'll work with the", "start": 3671.28, "end": 3676.4}, {"text": "requestor to make sure that that perhaps gets communicated to council via Council weekly correspondence distribution and", "start": 3676.4, "end": 3682.599}, {"text": "if a counselor believed that this was something that should be dealt with at a committee they could request it be lifted and added to an agenda for", "start": 3682.599, "end": 3688.88}, {"text": "information but that would then be written in not a separate delegation but yes to your point um somebody could", "start": 3688.88, "end": 3695.359}, {"text": "still request to speak to Council on something not on an agenda we just need a little more Headway to get into that", "start": 3695.359, "end": 3700.68}, {"text": "and I believe it's a 14-day dead okay thank you any other questions Council", "start": 3700.68, "end": 3707.079}, {"text": "Dano yeah item um", "start": 3707.079, "end": 3712.64}, {"text": "514 section 15 this is cor respondence to council um and this is new saying that", "start": 3712.64, "end": 3721.24}, {"text": "uh a standing committee member May read out an email or a letter for the committee respecting a matter on the agenda and ask that the correspondent", "start": 3721.24, "end": 3728.2}, {"text": "sign be become part of the official record so if I'm understanding that correctly this this would put in a", "start": 3728.2, "end": 3735.24}, {"text": "provision for a standing committee member to read correspondence that is", "start": 3735.24, "end": 3740.52}, {"text": "that is submitted into the into the into the agenda into the record", "start": 3740.52, "end": 3747.798}, {"text": "clerk Trum please uh through you chair so not something that isn't already there it's", "start": 3748.64, "end": 3755.16}, {"text": "something that's on the agenda so where you're receiving something as a block um you're just receiving a a large", "start": 3755.16, "end": 3763}, {"text": "portion of Correspondence or information items at the same time a counselor could ask that one be lifted and that the item", "start": 3763, "end": 3768.44}, {"text": "just be read out at the meeting but the item's already on the agenda and attached and appended and available it's", "start": 3768.44, "end": 3774.559}, {"text": "just reading it into quote the public record Being the recording so right out into the agenda", "start": 3774.559, "end": 3782.599}, {"text": "reading out the title of the email who it's from not the email in its", "start": 3782.599, "end": 3789.76}, {"text": "entirety and through you chair I just again want to clarify this is something that's already on the", "start": 3789.76, "end": 3796.24}, {"text": "agenda um in terms of Correspondence so if you've asked that it be lifted and added so now it's an item on the agenda", "start": 3796.24, "end": 3803.92}, {"text": "and all of the items for information are moved think of a consent agenda moved in one single motion any of those", "start": 3803.92, "end": 3810.96}, {"text": "individual items are not read out or or considered separately in this situation it gives Council the ability to call on", "start": 3810.96, "end": 3817.319}, {"text": "I think this item should be read out and then just read that particular item but it's already on an agenda", "start": 3817.319, "end": 3824.24}, {"text": "already publicly available published online available to the public and members of council it's not an opportunity to bring something new to be", "start": 3824.24, "end": 3830.599}, {"text": "read out right um I'm just trying to clarify", "start": 3830.599, "end": 3835.96}, {"text": "by what R Out means that means you know email 5.13 on subject whatever I want to", "start": 3835.96, "end": 3845.48}, {"text": "I want to make sure that's separated that doesn't mean somebody sends in a 10-page email on something and a", "start": 3845.48, "end": 3852.079}, {"text": "Committee Member reads 10 pages of Correspondence CL Trum clerk trenum", "start": 3852.079, "end": 3859.4}, {"text": "please no that's correct and through you chair it would still follow the time limits and everything that's associated", "start": 3859.4, "end": 3864.799}, {"text": "with it um this would just be an opportunity to to read that do we do this informally already we see a member", "start": 3864.799, "end": 3870.72}, {"text": "will read out a piece of Correspondence or or something just to make sure that it's read aloud and everybody hears", "start": 3870.72, "end": 3876.24}, {"text": "what's happening um if it's confusing it's something that we can certainly remove um if it's or or look at amending", "start": 3876.24, "end": 3883.559}, {"text": "um it's just uh it's been standard in other procedural bylaws just to allow for that thank you my my hesitation just", "start": 3883.559, "end": 3891.119}, {"text": "here in the language of what read out means is that it the uh at the school", "start": 3891.119, "end": 3897.039}, {"text": "board there's been a bit of confusion of activist groups asking sending in", "start": 3897.039, "end": 3902.72}, {"text": "corresponden and asking it to be read aloud at a meeting and I wouldn't want us to get into that practice where", "start": 3902.72, "end": 3909.839}, {"text": "individuals would send in a letter email and expect that it to be read aloud in", "start": 3909.839, "end": 3915.359}, {"text": "its entirety at a at a committee meeting and it seems like this Clause sort of is", "start": 3915.359, "end": 3920.44}, {"text": "is giving that impression that that may be possible okay clerk Trum", "start": 3920.44, "end": 3927.64}, {"text": "I can definitely see the confusion on that um perhaps it might be better to leave off for now and something that we", "start": 3928.079, "end": 3933.359}, {"text": "perhaps consider for a future um bylaw Amendment as we see how", "start": 3933.359, "end": 3939.119}, {"text": "the correspondence is working um certainly I'd be um comfortable accepting an amendment to remove that", "start": 3939.119, "end": 3945.16}, {"text": "particular section okay okay thank you and La last", "start": 3945.16, "end": 3950.279}, {"text": "question is just on the uh the procedure for the for the Board of Health um so if", "start": 3950.279, "end": 3956.559}, {"text": "I'm reading the the new procedural rules of order correctly essentially it would be the same process as committee of the", "start": 3956.559, "end": 3962.079}, {"text": "whole so we' rise into committee the hold and we would do the same thing for", "start": 3962.079, "end": 3968.279}, {"text": "the Board of Health to consider the Board of Health minutes that's a great question because", "start": 3968.279, "end": 3973.68}, {"text": "that what I was going to ask clar turn please so through you chair uh yes so", "start": 3973.68, "end": 3979.079}, {"text": "under this procedural bylaw Council will no longer need to rise or move into committee the whole to receive the", "start": 3979.079, "end": 3985.599}, {"text": "standing committee agendas so that won't be necessary you can deal with them as Council however Board of Health yes", "start": 3985.599, "end": 3991.799}, {"text": "you'll want to formally move into the Board of Health to consider the public health subcommittee minutes and then", "start": 3991.799, "end": 3999.119}, {"text": "you'll rise from Board of Health to sit again as Council okay thank you um and then the", "start": 3999.119, "end": 4006.2}, {"text": "the Board of Health subcommittee minutes once when so when when currently", "start": 4006.2, "end": 4012.24}, {"text": "when a when the sub standing committee reports go to council it's very brief it's just you know item", "start": 4012.24, "end": 4019.64}, {"text": "one this is what the vote was it doesn't include all of the links or the the", "start": 4019.64, "end": 4025.76}, {"text": "context of that of the report that was then voted on and approved so will the", "start": 4025.76, "end": 4031.96}, {"text": "Board of Health minutes be you know the S the same format where it's you know", "start": 4031.96, "end": 4037.76}, {"text": "item one this was voted on approved this was the action that was approved or will", "start": 4037.76, "end": 4043.52}, {"text": "it include all of the reports because now we're basically doing the Board of Health work at the council meeting", "start": 4043.52, "end": 4052}, {"text": "anyway thank you K uh clerk trenum please functionally it won't be any", "start": 4052, "end": 4057.319}, {"text": "different chair through you um from what you're doing now it's just from a minute perspective you'll you'll see what the", "start": 4057.319, "end": 4063.64}, {"text": "action was and if you were to just approve the minutes as is the the", "start": 4063.64, "end": 4068.799}, {"text": "language the motion is the same so that the minutes be received as opposed to the report be received and the", "start": 4068.799, "end": 4074.48}, {"text": "recommendations can ained therein be approved so the minutes would read where you're seeing those individual", "start": 4074.48, "end": 4079.96}, {"text": "recommendations as they're approved so if they're approved in a block You' you'd see the block but similarly to a", "start": 4079.96, "end": 4086}, {"text": "report you can pull out individual items and consider them separately you know modify them amend them any of the above", "start": 4086, "end": 4093.24}, {"text": "okay so I guess my concern then is that it's hard enough already to dig up the", "start": 4093.24, "end": 4101.6}, {"text": "standing committee report so like for example for afna I don't sit on AF if I wanted to you know get more", "start": 4101.6, "end": 4109.679}, {"text": "information on an afna report that was considered I don't have that in the", "start": 4109.679, "end": 4117.4}, {"text": "council agenda I have to actually go to the afna agenda figure out which meeting", "start": 4117.4, "end": 4122.719}, {"text": "it was find the actual report and then read the you know the full report um you", "start": 4122.719, "end": 4129.719}, {"text": "know and in particular with the Board of Health will there now be citizen members you know I want to make sure that I'm", "start": 4129.719, "end": 4134.92}, {"text": "doing at at least in the initial stage doing my due diligence to go back to the actual reports not just the minutes so", "start": 4134.92, "end": 4141.758}, {"text": "is there a way that that can be captured in the in the on the council agendas for", "start": 4141.759, "end": 4147.159}, {"text": "the Board of Health whether it's you know just just hot links to the actual report they don't need to be in you know", "start": 4147.159, "end": 4154.12}, {"text": "included in the agenda in its entirety but it it is sometimes hard to find the", "start": 4154.12, "end": 4160}, {"text": "actual report which the recommendations are referring to yeah through you chair", "start": 4160, "end": 4165.52}, {"text": "I think that's reasonable what you're suggesting there it's something we can look into it's uh especially for the Board of Health", "start": 4165.52, "end": 4171.318}, {"text": "piece excellent thank you those those are all the questions I had uh chair and you know voicing the the opinions", "start": 4171.319, "end": 4178.96}, {"text": "earlier you know I really do appreciate the thought and and uh complexity that", "start": 4178.96, "end": 4184.278}, {"text": "that's gone into this and I'm I'm very much looking forward to implementing these changes thank you okay thank you", "start": 4184.279, "end": 4190.12}, {"text": "councelor Dano councelor Clark please uh thank you chair", "start": 4190.12, "end": 4196.48}, {"text": "um I've been on Council for 14 years and I've been on the governance committee", "start": 4196.48, "end": 4203.44}, {"text": "and every time we looked at the governance and and the procedural bylaw it was a thoral", "start": 4203.44, "end": 4209.88}, {"text": "report um so I'm not sure what the comment was in terms of in the last", "start": 4209.88, "end": 4215.6}, {"text": "seven years this is the most thorough we've done it every single time exactly", "start": 4215.6, "end": 4220.84}, {"text": "the same here we have recommendations come forward and then we try to deal with them so so I'm a little bit tired", "start": 4220.84, "end": 4226.92}, {"text": "of trashing past councils um can I ask on page 30 of 66", "start": 4226.92, "end": 4234}, {"text": "in appendix C I'm sorry if that upset you counselor", "start": 4234, "end": 4239.32}, {"text": "umet um correspondence items that are relevant to a matter that appears on the", "start": 4239.32, "end": 4245.96}, {"text": "standing committee agenda will be added to the relevant agenda so that's the way", "start": 4245.96, "end": 4251.04}, {"text": "we do it now correct so page 30 of 66 item eight on that is that correct that", "start": 4251.04, "end": 4258.88}, {"text": "is correct okay to clerk trenum", "start": 4258.88, "end": 4264.198}, {"text": "please so through you chair that is correct um correspondence items", "start": 4273.08, "end": 4279.88}, {"text": "currently get added to uh so any any correspondence item received is", "start": 4279.88, "end": 4285.56}, {"text": "automatically added to the agenda that best matches its content okay counselor", "start": 4285.56, "end": 4292.76}, {"text": "thank you and so if I go from that item to an earlier", "start": 4292.76, "end": 4300.6}, {"text": "discussion that we had with regards to how it will function at", "start": 4300.6, "end": 4306.28}, {"text": "Council if I'm reading this correctly anyone who has an objection to", "start": 4306.28, "end": 4312.08}, {"text": "a decision that's being made by a standing committee can write to", "start": 4312.08, "end": 4317.84}, {"text": "council but it doesn't appear on the agenda it gets shuffled off to a", "start": 4317.84, "end": 4324.56}, {"text": "correspondence listing online somewhere but it's not on the council agenda so", "start": 4324.56, "end": 4331.719}, {"text": "for example we may have issues where lawyers are wanting to address councel", "start": 4331.719, "end": 4337.56}, {"text": "after a decision has been made at a standing committee so what you're proposing is", "start": 4337.56, "end": 4344}, {"text": "that the transparency that we used to have with Communications to council being", "start": 4344, "end": 4351.52}, {"text": "published in the council agenda that's gone they're being moved", "start": 4351.52, "end": 4357.12}, {"text": "to a correspondence listing on a web page they won't be on the council agenda", "start": 4357.12, "end": 4363.12}, {"text": "correct sorry through you chair no I may have explained that incorrectly so where", "start": 4363.12, "end": 4368.88}, {"text": "there is an item that is on an agenda and an individual sends in written correspondence it will appear that an", "start": 4368.88, "end": 4375.6}, {"text": "agenda just like a delegation think of it as a written delegation in that situation yep uh so you're talking about", "start": 4375.6, "end": 4383}, {"text": "um subsection 8 the one that follows it which unfortunately is numbered incorrectly I think correspondence items", "start": 4383, "end": 4388.88}, {"text": "that are relevant to a matter that appears on a standing committee agenda but are received after the prescribed deadline are then included on the", "start": 4388.88, "end": 4395.52}, {"text": "council agenda so in the situation where something happens at a committee meeting", "start": 4395.52, "end": 4400.6}, {"text": "and somebody wishes to prepare correspondence directly related to what happened at the commit committee meeting", "start": 4400.6, "end": 4406.32}, {"text": "that correspondence would then land on the council agenda if they tried to send in correspondence for the item on the", "start": 4406.32, "end": 4411.8}, {"text": "committee agenda but it was late it would then land on the council agenda for Council to still receive it as part", "start": 4411.8, "end": 4417.84}, {"text": "of a public so that has not changed so then help me with the", "start": 4417.84, "end": 4424.4}, {"text": "understanding this correspondence listing that's over here in The Ether what's being moved from Council to", "start": 4424.4, "end": 4432.84}, {"text": "there so through you chair right now we see a great deal of", "start": 4432.84, "end": 4438.56}, {"text": "Correspondence um correspondence written from other municipalities municipality X Y and Z passed resolution y um more", "start": 4438.56, "end": 4446.8}, {"text": "General correspondence about the future city of Hamilton um I think you should", "start": 4446.8, "end": 4452.84}, {"text": "amend your tree policy whatever the correspondence might be these are all items that are not related to something", "start": 4452.84, "end": 4460.08}, {"text": "currently on an agenda just general correspondence sent to council currently", "start": 4460.08, "end": 4465.52}, {"text": "that lands on all committee agendas or Council agenda instead what we'll do is", "start": 4465.52, "end": 4471}, {"text": "we will publish a listing of all correspondence received every week it'll be available online just like you", "start": 4471, "end": 4476.8}, {"text": "receive or you see the correspondence so members of the public can see every piece of Correspondence received on a", "start": 4476.8, "end": 4482.4}, {"text": "weekly basis as will councel if a counselor believes that that correspondence should be discussed at a", "start": 4482.4, "end": 4488.32}, {"text": "committee meeting counselor just needs to advise the clerk's office we'll lift it and add it for items to be received", "start": 4488.32, "end": 4494.159}, {"text": "for information so who's going to decide whether or not an item should be on the council", "start": 4494.159, "end": 4500.719}, {"text": "agenda if someone's raising an objection from something that was approved at a standing committee so through you chair", "start": 4500.719, "end": 4507.36}, {"text": "that'll automatically land on the council agenda because it's relevant to something on the", "start": 4507.36, "end": 4513.158}, {"text": "agenda so again think of it as two separate things chair there if something", "start": 4513.36, "end": 4519}, {"text": "happens at Council sorry if something happens at committee a decision is made and a member of the public does not like", "start": 4519, "end": 4525.199}, {"text": "that decision and wants to write to council about the decision that item will be a piece of Correspondence", "start": 4525.199, "end": 4530.96}, {"text": "included on the council agenda at the same time as the minutes from that committee presuming they send it in time", "start": 4530.96, "end": 4538.719}, {"text": "if they write to us about something unrelated to anything that happens at a committee meeting or unrelated to", "start": 4538.719, "end": 4544.88}, {"text": "something happening separately on the council agenda that item would go to the council weekly correspondence", "start": 4544.88, "end": 4550.88}, {"text": "distribution so don't think of it as correspondence think of it as a difference between correspondence to council versus a written delegation", "start": 4550.88, "end": 4559.159}, {"text": "which is essentially what that correspondence is this person is delegating to council the fact that they", "start": 4559.159, "end": 4565.08}, {"text": "either agree or disagree with a decision made at a committee meeting or recommendation made there that will", "start": 4565.08, "end": 4570.96}, {"text": "automatically land on the council agenda to be received for information nothing prevents that that", "start": 4570.96, "end": 4576.76}, {"text": "continues thank you because that's a very important part of the transparency of the decisions that we make and we", "start": 4576.76, "end": 4583.719}, {"text": "make decisions at stand standing committees where U on occasion we even wave the", "start": 4583.719, "end": 4589.199}, {"text": "rules and and all of a sudden council's making a decision uh in a time frame", "start": 4589.199, "end": 4594.76}, {"text": "where folks may not have had an opportunity to respond to council the only way you can ensure that is with", "start": 4594.76, "end": 4602.08}, {"text": "Communications thank you so can I go back to item on the same appendix item", "start": 4602.08, "end": 4610.719}, {"text": "3.2.6 3 and that would be on page 11 of", "start": 4610.719, "end": 4616.84}, {"text": "16 uh appendex C okay yes", "start": 4621.159, "end": 4628.4}, {"text": "3.2 six six notwithstanding subsection 3.24", "start": 4628.4, "end": 4634.48}, {"text": "Council May extend the meeting for a maximum of 1 hour with at least 2third of the members of council present and", "start": 4634.48, "end": 4641.159}, {"text": "voting in the affirmative with the inability to suspend the rules to extend the meeting further so what you're", "start": 4641.159, "end": 4646.52}, {"text": "saying is basically after the 5:30 curfew we have 1 hour and we're", "start": 4646.52, "end": 4652.96}, {"text": "done for you chair that's correct okay well I won't be supporting that", "start": 4652.96, "end": 4660.599}, {"text": "one because we frequently go past that and with the changes that you have made", "start": 4660.84, "end": 4666.76}, {"text": "into the schedule with four less Council meetings you're going to have meetings that go", "start": 4666.76, "end": 4672.679}, {"text": "much longer and that will kill L", "start": 4672.679, "end": 4679.199}, {"text": "okay um next one was three or 3.10 Communications really have just been", "start": 4679.199, "end": 4685.04}, {"text": "moved to 5.14 with those modifications that we've spoken of earlier correct that's correct", "start": 4685.04, "end": 4692.28}, {"text": "with the introduction of the council weekly correspondence listing as well as the correspondence on my as we discussed", "start": 4692.28, "end": 4698.679}, {"text": "already landing on agendas thank you just trying to find my next one", "start": 4698.679, "end": 4706.12}, {"text": "3.17 that's on page 19 of 66 mhm", "start": 4722.36, "end": 4728.88}, {"text": "so if I'm looking at um", "start": 4740.56, "end": 4747.36}, {"text": "3.14.3 dot dot dot sorry that's on", "start": 4747.56, "end": 4754.239}, {"text": "3.17 uh 3.1 414 okay", "start": 4754.239, "end": 4762.04}, {"text": "3.14.3 3 that's on page8 18 of 66 thank you and then", "start": 4762.04, "end": 4768.08}, {"text": "it's rumal numeral three okay under see", "start": 4768.08, "end": 4773.84}, {"text": "so I'm trying to understand that last Clause if you can help me chair so the", "start": 4773.84, "end": 4780.52}, {"text": "vote is deemed to be lost the amendment considered to be contrary to the main motion within Public Health subcommittee", "start": 4780.52, "end": 4786.679}, {"text": "minutes may be introduced if duy moved and seconded clerk turnam please so ruu", "start": 4786.679, "end": 4795.199}, {"text": "chair um what we don't what the Via doesn't allow for is essentially", "start": 4795.199, "end": 4801.639}, {"text": "negative motions so you can't move the opposite of what's being recommended", "start": 4801.639, "end": 4807.32}, {"text": "when that resolution is on the floor so you can't move that as Amendment so if your recommendation or resolution says", "start": 4807.32, "end": 4813.88}, {"text": "we as the city will do X you cannot say no we as the city will do y instead what", "start": 4813.88, "end": 4820.239}, {"text": "you do is you vote down the resolution to do X and then presuming that that fails you", "start": 4820.239, "end": 4827.36}, {"text": "now can introduce a resolution that is the contrary one so now you say instead the city will do why that's exactly how", "start": 4827.36, "end": 4835.159}, {"text": "we do it now um rather than amending instead of amending a resolution to do", "start": 4835.159, "end": 4840.96}, {"text": "the opposite of the intent you vote against the resolution and once failed", "start": 4840.96, "end": 4846.36}, {"text": "you introduce the contrary resolution okay that makes sense to me thank you very", "start": 4846.36, "end": 4851.84}, {"text": "much um we did that one 4.3 4.3", "start": 4851.84, "end": 4859.96}, {"text": "4.3 it was stricken out in its entirety but sometimes when we're", "start": 4859.96, "end": 4865.96}, {"text": "striking them out it doesn't indicate where where I should look now that is the interim between page 20", "start": 4865.96, "end": 4876.48}, {"text": "and 20 uh 19 and 20 of 66 in appendix C", "start": 4876.48, "end": 4882.159}, {"text": "so through you chair a portion of that was just no longer relevant since we're not moving in and out of Committee of", "start": 4882.159, "end": 4887.719}, {"text": "the whole to deal with standing committees instead you can refer to section 5.8 which begins on page 24 of", "start": 4887.719, "end": 4894.44}, {"text": "66 of appendix C and that's committee recommendations to council so that's now", "start": 4894.44, "end": 4899.52}, {"text": "just dealt with under there", "start": 4899.52, "end": 4905.199}, {"text": "counselor okay thank you thank you counselor", "start": 4907.84, "end": 4913.92}, {"text": "um 59.3 it's in the green forgot what the", "start": 4916.719, "end": 4922.159}, {"text": "green was um but a member of council who is", "start": 4922.159, "end": 4927.8}, {"text": "not a member of a standing committee may speak during a committee meeting with the leave of the chair so the chair has", "start": 4927.8, "end": 4934.639}, {"text": "to approve a counselor who's now observing a standing committee if that counselor", "start": 4934.639, "end": 4941.92}, {"text": "wants to make a comment so so through you chair that's technically always been the case um any member of council who's", "start": 4941.92, "end": 4949.639}, {"text": "not a member of the committee that wishes to speak requires the chair to call on them it's just putting it in", "start": 4949.639, "end": 4955.36}, {"text": "writing um and what it's this particular one is saying is there's nothing to prevent that individual from speaking", "start": 4955.36, "end": 4961.28}, {"text": "because generally if you're not a member of the committee you're not to speak at committee or debate an item but what", "start": 4961.28, "end": 4967.199}, {"text": "this says is you are you just have to have the chair call on you and they'll do so once other members of the", "start": 4967.199, "end": 4972.48}, {"text": "committee have first had a chance to speak so just for the public who might be trying to follow along this is on", "start": 4972.48, "end": 4978.28}, {"text": "page 25 of 66 at the very bottom and it leads over into page 26 counselor would", "start": 4978.28, "end": 4984.56}, {"text": "you like to continue yes the term with the leave of the chair gives the chair the authority", "start": 4984.56, "end": 4990.199}, {"text": "to say no I don't think the chair should have the authority to say no the chair should be recognizing their colleague", "start": 4990.199, "end": 4997.4}, {"text": "who is visiting this committee for their comments after everyone else has spoken", "start": 4997.4, "end": 5003.28}, {"text": "I don't think the language is appropriate there so clerk trenum are you good with", "start": 5003.28, "end": 5009.96}, {"text": "receiving that information then AB absolutely chair I what uh I'd", "start": 5009.96, "end": 5015.48}, {"text": "leave it to the committee to make an amendment along those lines if that's the case it's really formalizing what", "start": 5015.48, "end": 5021.96}, {"text": "boros would say in terms of somebody who's not a member of that committee being able to speak um functionally it", "start": 5021.96, "end": 5029.4}, {"text": "would remain the same if somebody if a chair didn't want to allow that member of Council who is not a member of the", "start": 5029.4, "end": 5036.08}, {"text": "committee to speak they could do so um but I don't see that happening in any", "start": 5036.08, "end": 5041.679}, {"text": "major situation um but certainly I I would entertain an amendment to to clear that I guess my concern", "start": 5041.679, "end": 5048.96}, {"text": "is we may not be here 10 20 years from now when that becomes an issue don't", "start": 5048.96, "end": 5054.8}, {"text": "think it h will happen with this Council but if we could modify the language", "start": 5054.8, "end": 5060.639}, {"text": "during a committee meeting with the recognition after being recognized by the chair something to that effect it", "start": 5060.639, "end": 5067.199}, {"text": "would clear up the issue the chair should Simply Be recognizing a visiting", "start": 5067.199, "end": 5073.199}, {"text": "counselor to a standing committee they have the privilege to be there and they", "start": 5073.199, "end": 5079.56}, {"text": "have the privilege to speak but only after everyone else has spoken on the", "start": 5079.56, "end": 5086.159}, {"text": "committee okay thank you I have to make a motion to that effect or that's where I was just going to ask does that", "start": 5086.159, "end": 5092.96}, {"text": "require an amendment or does uh is clerk okay with making some changes to the", "start": 5092.96, "end": 5098.56}, {"text": "wording so clerk Tren in please I have no issue with it I think we should just do it through an amendment chair just to", "start": 5098.56, "end": 5104.48}, {"text": "formalize it in what's brought forward to the next committee okay all right so", "start": 5104.48, "end": 5111.28}, {"text": "counselor looks like an amendment so I would move the amendment on", "start": 5111.28, "end": 5116.6}, {"text": "59.3 uh Delete with the leave of the chair and insert after being recognized", "start": 5116.719, "end": 5125.08}, {"text": "by the chair so I'm also mindful that we do", "start": 5125.08, "end": 5130.719}, {"text": "have several other amendments uh councelor cret and councelor Dano have other amendments as well if it's up if", "start": 5130.719, "end": 5137.44}, {"text": "committee is okay with this minor change we can start with this as the first", "start": 5137.44, "end": 5142.52}, {"text": "amendment it can wait until the conclusion of all the other amendments the only last thing I'd like to have a", "start": 5142.52, "end": 5148.32}, {"text": "dis I know I'm way over my time by about 3 minutes I would like to have a discussion about", "start": 5148.32, "end": 5155.8}, {"text": "um decorum in a meeting decorum okay and I can't find that section forgive me but", "start": 5155.8, "end": 5162.56}, {"text": "it speaks to you can't be disrespectful I think is the way the language is but", "start": 5162.56, "end": 5168.4}, {"text": "it really doesn't define respect or", "start": 5168.4, "end": 5174.199}, {"text": "disrespect do you know the number page", "start": 5174.199, "end": 5179.119}, {"text": "41 sorry which page are we looking at so it's a page 41 of 66 section", "start": 5180.719, "end": 5187.88}, {"text": "8.1 ah okay so can I speak to why I have concerns about the way it's currently", "start": 5187.88, "end": 5194.36}, {"text": "rewarded sure just in the last little while as", "start": 5194.36, "end": 5201.639}, {"text": "chair because I was Deputy Mayor I had to throw someone", "start": 5201.639, "end": 5207}, {"text": "out so in that situation the mayor had moved a um", "start": 5207, "end": 5214.36}, {"text": "sorry the mayor called a point of order although she was in the chair she could have dealt with it herself but she did", "start": 5214.36, "end": 5220.04}, {"text": "call a point of order giving the chair to me she spoke to the issue and that", "start": 5220.04, "end": 5225.48}, {"text": "issue was in essence that um the speaker U was imputing motives to other", "start": 5225.48, "end": 5231.36}, {"text": "counselors right I asked the individual to apologize several times didn't happen I", "start": 5231.36, "end": 5238.96}, {"text": "ended up having to expel him right the challenge that I have is I made that decision as chair based on my experience", "start": 5238.96, "end": 5246.76}, {"text": "from being in the chair and understanding that we're supposed to never impune motives and", "start": 5246.76, "end": 5254.44}, {"text": "never impune reputations and credibilities of individuals doesn't appear in our procedural rules it", "start": 5254.44, "end": 5262.04}, {"text": "appears in standing orders at Parliament and at Queens Park Queens Park", "start": 5262.04, "end": 5267.28}, {"text": "specifically so when the mayor and I talk about parliamentary language that's what's in our mind you can't impune", "start": 5267.28, "end": 5274.719}, {"text": "motives and you can't impune the reputation of your colleagues or staff um but the language here doesn't deal", "start": 5274.719, "end": 5282.04}, {"text": "with that it's very vague and it leaves the chair God bless them um struggling", "start": 5282.04, "end": 5289.88}, {"text": "to deal with it in the most Fair Way the other thing um that where this", "start": 5289.88, "end": 5298.199}, {"text": "came up is I had I was in the chair earlier I had people visiting they", "start": 5298.199, "end": 5304.56}, {"text": "started mentioning I think it was police officers names I was told to call them to order", "start": 5304.56, "end": 5311.4}, {"text": "and I was told to call them to order sensibly because their commentary might put the city in a libelous", "start": 5311.4, "end": 5319.199}, {"text": "position but my argument has been always that counselors and the chair of", "start": 5319.199, "end": 5324.76}, {"text": "municipality have um qualified privileges so it does the council or the", "start": 5324.76, "end": 5330.639}, {"text": "city so if people are saying something in a public meeting and it's recorded I", "start": 5330.639, "end": 5336.04}, {"text": "don't think we'll ever be at the other end of a slander suit because we have qualified privileges but all of that", "start": 5336.04, "end": 5343.84}, {"text": "isn't captured anywhere it's just it's Thou shalt not be disrespectful or", "start": 5343.84, "end": 5349.52}, {"text": "disrupt the meeting and I I guess my question to the", "start": 5349.52, "end": 5355.639}, {"text": "clerk is this something that we can review to make it clearer what is", "start": 5355.639, "end": 5362.76}, {"text": "acceptable in in a a a counselor standing committee meeting you know I worry about us", "start": 5362.76, "end": 5370.04}, {"text": "infringing on the freedom of expression of delegates I worry about us infringing quite frankly in the freedom of", "start": 5370.04, "end": 5376.04}, {"text": "expression of our Council colleagues and if it's left the way it is we're going to have some breadth of", "start": 5376.04, "end": 5383.92}, {"text": "decisions by the chair because it is very vague can I get a comment that's my", "start": 5383.92, "end": 5389.719}, {"text": "my last question thank you counselor clerk Trum please for you chair I would agree that it is vague um I did not", "start": 5389.719, "end": 5396.4}, {"text": "attempt myself to deal with that this round um I i' pose two options to you we", "start": 5396.4, "end": 5402.199}, {"text": "could either one put it on the work plan to deal with beginning in January as we move into our next phase of this uh or", "start": 5402.199, "end": 5409.52}, {"text": "two if you think it we can deal with it right away I can certainly work with you to help craft an amendment along those", "start": 5409.52, "end": 5414.56}, {"text": "lines that would be appropriate to bring forward at afna or Council when this comes through for final approval I don't", "start": 5414.56, "end": 5421.4}, {"text": "know if that's enough time to really put it together but I'm absolutely willing to to assist in in what that wording", "start": 5421.4, "end": 5427.08}, {"text": "might look like", "start": 5427.08, "end": 5431}, {"text": "um I hate F flying by the seat of our pants but I also hate to leave this for", "start": 5433.119, "end": 5440.08}, {"text": "another year um I think we should be reviewing", "start": 5440.08, "end": 5446.4}, {"text": "it I think we should have legal helping us to review it and come up with", "start": 5446.4, "end": 5451.44}, {"text": "language but my preference would be that we not wait 12 months so there's", "start": 5451.44, "end": 5457.159}, {"text": "something that we can do sooner chair so AFA is happening on December the 5th", "start": 5457.159, "end": 5462.679}, {"text": "just wanted to throw that as a additional piece of information but CL please if the", "start": 5462.679, "end": 5470.119}, {"text": "um uh the counselor is interested through you we could certainly look at a q1 2025 type deadline I'm just looking", "start": 5470.119, "end": 5477.56}, {"text": "at my colleague here for a second if you can pause yep okay thank you for that question can", "start": 5477.56, "end": 5485.92}, {"text": "we're just confirming right now so for those that are watching", "start": 5488.08, "end": 5492.8}, {"text": "online C please just through you chair um there's already a request for some additional information that I think kind", "start": 5500.28, "end": 5507.44}, {"text": "of Falls along these lines that governance has asked for I I think that' be reasonable to look at reporting back", "start": 5507.44, "end": 5513.239}, {"text": "and and 2025 to this committee with options on how to make those Corrections giving us the opportunity to work with", "start": 5513.239, "end": 5519.36}, {"text": "legal and again there's nothing to prevent an amendment to the procedural bylaw within year it's just it wouldn't", "start": 5519.36, "end": 5525.48}, {"text": "be part of our regular review I know I'm way past my time now", "start": 5525.48, "end": 5530.679}, {"text": "and I apologize um so can I move a", "start": 5530.679, "end": 5536.88}, {"text": "motion requesting that the clerks with the governance committee", "start": 5536.88, "end": 5543.92}, {"text": "view item 8.1 to clarified", "start": 5543.92, "end": 5549.719}, {"text": "language I don't know what how else the word that clerk I'm looking at you and I'll just through you mayor or mayor", "start": 5550.08, "end": 5556.84}, {"text": "through you chair to uh to our legislative coordinator um given the", "start": 5556.84, "end": 5562.36}, {"text": "direction that's already passed would we say that that's fair to already include or do you think we need another", "start": 5562.36, "end": 5567.4}, {"text": "amendment for that um if through the chair um let me", "start": 5567.4, "end": 5573.679}, {"text": "just just call up that that previous um direction to staff and maybe we can", "start": 5573.679, "end": 5581.04}, {"text": "look at that and see if that is um my memory is that it wasn't a", "start": 5581.04, "end": 5589.52}, {"text": "specific here it is there wasn't a specific um uh recommendation", "start": 5590.28, "end": 5597.6}, {"text": "respecting uh the uh decorum and the procedural bylaw", "start": 5597.6, "end": 5604.04}, {"text": "I'm going to just share this piece from the", "start": 5604.04, "end": 5609.44}, {"text": "report okay so reading that out clerk staff was directed to report back to", "start": 5622.44, "end": 5627.84}, {"text": "governance review subcommittee with advice from legal staff and in consultation with the information and privacy Commissioner of onario on the", "start": 5627.84, "end": 5634.6}, {"text": "role of the presiding officer in regulating the content of delegates speech including written submissions", "start": 5634.6, "end": 5640.96}, {"text": "with respect to identifying other individuals by name or making false or defamatory uh statements with respect to", "start": 5640.96, "end": 5648}, {"text": "a whether or not the city is liable when a member of the public names individuals within their delegation or written", "start": 5648, "end": 5654.199}, {"text": "submission B when the city becomes liable for comments made by a member of the public with their delegation or", "start": 5654.199, "end": 5660.119}, {"text": "written submission C when the city becomes liable for impeach in a member of the Public's right to freedom of", "start": 5660.119, "end": 5666.84}, {"text": "expression within their delegation or written submissions and D when a member of the Public's freedom of expression", "start": 5666.84, "end": 5672.679}, {"text": "becomes an incitement of hatred and or violence to an individual or group of individuals within their delegation or", "start": 5672.679, "end": 5679.36}, {"text": "written submissions clerk trenum please yeah so through you chair I think then we'll just the motion would be that", "start": 5679.36, "end": 5685.96}, {"text": "staff be directed to report back on um potential amendments to Section 8 with", "start": 5685.96, "end": 5692.84}, {"text": "regards to to um defining parliamentary and", "start": 5692.84, "end": 5698.239}, {"text": "unparliamentary decorum and that that be timed with this particular", "start": 5698.239, "end": 5704.8}, {"text": "report I'm good with that okay do you have a seconder for this motion councelor cret is everyone clear on what", "start": 5704.8, "end": 5711.52}, {"text": "what the direction is right now okay councelor Moran Wilson would", "start": 5711.52, "end": 5716.76}, {"text": "like to speak to the motion please thank you I think I understand", "start": 5716.76, "end": 5722.36}, {"text": "the intent of the motion and I will support it because it's an exploration uh but I just wanted to", "start": 5722.36, "end": 5731}, {"text": "share my musings I I feel somewhat uncomfortable in prescribing uh things", "start": 5731, "end": 5738.159}, {"text": "in a in such a detailed point I think uh procedural bylaws are kind of", "start": 5738.159, "end": 5744.56}, {"text": "like constitutions in that they they have to have some uh element of", "start": 5744.56, "end": 5751.52}, {"text": "discretion and uh vagueness to enable and to empower the chair to use", "start": 5751.52, "end": 5757.92}, {"text": "discretion and judgment and also to reflect um some of the maybe", "start": 5757.92, "end": 5763.52}, {"text": "temperaments of of the time in in in moving into too much of a", "start": 5763.52, "end": 5770.119}, {"text": "prescriptive narrative uh then we're also eliminating the authority of the", "start": 5770.119, "end": 5776.84}, {"text": "chair to actually exercise judgment and we could disempower the chair because", "start": 5776.84, "end": 5783.639}, {"text": "because a particular behavior is not captured in in detail and I I that makes", "start": 5783.639, "end": 5790.36}, {"text": "me um a little nervous uh willing for the exploration but I just wanted to uh", "start": 5790.36, "end": 5798.32}, {"text": "give my colleagues a heads up that I'm not overly uh comfortable with a a really", "start": 5798.32, "end": 5805.28}, {"text": "prescriptive take to matters pertaining to uh like uh what what we deem to be uh", "start": 5805.28, "end": 5813.6}, {"text": "parliamentary or not thank you thank you councelor Wilson councelor Clark", "start": 5813.6, "end": 5818.88}, {"text": "please and this is just a suggestion to this committee and and to the", "start": 5818.88, "end": 5824.4}, {"text": "clerk when we're dealing with decorum and leaving it broad-based in", "start": 5824.4, "end": 5830.84}, {"text": "terms of how we Define disrespectful Behavior you can include examples", "start": 5830.84, "end": 5839.239}, {"text": "underneath it IE um ATT attacking a staff or", "start": 5839.239, "end": 5846.08}, {"text": "counselor's reputation so there are there we would never allow", "start": 5846.08, "end": 5852.639}, {"text": "I would hope someone to say boy is counselor BB not BD", "start": 5852.639, "end": 5861.04}, {"text": "BBA um ever crazy or something that we would not do", "start": 5861.04, "end": 5868.8}, {"text": "that but there are individuals around this table who are very skilled with", "start": 5868.8, "end": 5875.76}, {"text": "language and could in fact infer or", "start": 5875.76, "end": 5881.88}, {"text": "imply I never get those right um that someone around the table is is a little", "start": 5881.88, "end": 5890.56}, {"text": "bit out of touch and I've listened to some of the debate and it concerns me and so I'm", "start": 5890.56, "end": 5896.88}, {"text": "just suggesting that we look into it I'm with counselor Moran Wilson the tighter", "start": 5896.88, "end": 5903}, {"text": "you make it the less discretion there is that the chair to allow really good debate around the table we should be", "start": 5903, "end": 5909.56}, {"text": "allowing as much freedom of expression as we can but one would hope that we would never be attacking each other or", "start": 5909.56, "end": 5916.32}, {"text": "suggesting motives to one of us other than the goodwi of this community that's", "start": 5916.32, "end": 5921.92}, {"text": "my concern thank you councelor clerk any other questions comments on the motion", "start": 5921.92, "end": 5929.119}, {"text": "on the motion councelor Dano did you have a question", "start": 5929.119, "end": 5934.44}, {"text": "yes Council jenko please thank you chair um just so why I'm clearing the current", "start": 5934.44, "end": 5941.8}, {"text": "revisions to procedural rules of order there is a a component that says members", "start": 5941.8, "end": 5946.84}, {"text": "cannot be named so that's that's one thing that's already in there that's being addressed am I just want to be", "start": 5946.84, "end": 5953.199}, {"text": "clear that I'm reading that one right clerk trenum", "start": 5953.199, "end": 5958.28}, {"text": "please uh I think that it was up in", "start": 5958.28, "end": 5964.52}, {"text": "5.12 subsection 12 uh page", "start": 5967.679, "end": 5974.239}, {"text": "28 well it says delegations are to be refrained from referring to an individual by their proper name so", "start": 5974.88, "end": 5980.88}, {"text": "that's from a delegation perspective but I think but I'll allow I'll ask a clerk", "start": 5980.88, "end": 5985.92}, {"text": "chman to weigh in yes so through you chair I would I would agree that's just", "start": 5985.92, "end": 5991.92}, {"text": "in relation to delegations but what my understanding of the direction from this", "start": 5991.92, "end": 5996.96}, {"text": "motion would be to come back with um recommended guidance that can be provided through the procedural bylaw", "start": 5996.96, "end": 6003.239}, {"text": "just to assist chairs in making some of these decisions and I'll also just point out that to support that um once this is", "start": 6003.239, "end": 6010.679}, {"text": "in place we do want to offer some additional Education and Training for members of council just so that they're", "start": 6010.679, "end": 6015.96}, {"text": "aware of their ability when it comes to either a point of order or a point of personal privilege where they can stand", "start": 6015.96, "end": 6021.32}, {"text": "up to call out something that they believe might be in breach of that um whereas the person shairing may have", "start": 6021.32, "end": 6028.04}, {"text": "missed it or not seen it or not see it the same way and give that individual and opportunity to raise that to the", "start": 6028.04, "end": 6033.56}, {"text": "group um as something that may need to be addressed okay thank you Council jko", "start": 6033.56, "end": 6038.92}, {"text": "does that answer your question it does on on that item thank you um along the lines of of you know", "start": 6038.92, "end": 6047.719}, {"text": "the discussion about the Quorum one of the other issues is falsehoods or misinformation um in particular from", "start": 6047.719, "end": 6054.96}, {"text": "delegates and this is I'm thinking about during um last term of council during uh", "start": 6054.96, "end": 6060.28}, {"text": "covid where we had delegates that would delegate on you know masks or vaccines or whatnot and whether as as a chair we", "start": 6060.28, "end": 6070.119}, {"text": "had the authority to limit their ability to you know to make statements that were", "start": 6070.119, "end": 6075.36}, {"text": "were not true and how as a chair you judge a statement to be true or not um", "start": 6075.36, "end": 6082.28}, {"text": "so in in sta review I don't think that's part of it but just wondering if if", "start": 6082.28, "end": 6087.8}, {"text": "clerk trenum can comment on on that issue thank you clerk Trum please", "start": 6087.8, "end": 6093.159}, {"text": "through you chair to the counselor I think that will be covered in what we're bringing back based on the direction", "start": 6093.159, "end": 6098.719}, {"text": "already provided excellent and then uh final final point there is there's at times a", "start": 6098.719, "end": 6106.599}, {"text": "bit of a disconnect between uh decorum in a council committee meeting versus", "start": 6106.599, "end": 6113.239}, {"text": "verus what is actually a code of conduct violation so if if there's going to be", "start": 6113.239, "end": 6120.76}, {"text": "an effort to Define this within the procedural rules of order for for meetings then I think there also needs", "start": 6120.76, "end": 6127.36}, {"text": "to be an effort to align that with the code of conduct so that if the same you", "start": 6127.36, "end": 6132.88}, {"text": "know issue happened in a meeting that happened outside of a meeting there's recourse either way and the same", "start": 6132.88, "end": 6139.76}, {"text": "expectations either way he clerk trenum just seeing that you're", "start": 6139.76, "end": 6145.92}, {"text": "nodding um but cler trenum did you want to add anything uh through you chair just that um again none of this should", "start": 6145.92, "end": 6152.84}, {"text": "really happen in a vacuum to the counselor's point and uh any thing we do", "start": 6152.84, "end": 6158.28}, {"text": "bring forward will certainly work with legal on on what those recommendations or guidance could look like um because", "start": 6158.28, "end": 6164.84}, {"text": "it is so close to code of conduct we'll likely have the Integrity commissioner review that as well okay all right thank", "start": 6164.84, "end": 6170.52}, {"text": "you very much counc Dano no that that's all for me thank you chair okay", "start": 6170.52, "end": 6176}, {"text": "councelor Moran Wilson for a second time thank you I think I've I've fallen", "start": 6176, "end": 6181.32}, {"text": "behind here because um will we be voting when we vote on", "start": 6181.32, "end": 6187.28}, {"text": "this motion yes is it uh just councelor Clark's section or is it everything that", "start": 6187.28, "end": 6193.96}, {"text": "uh LC Bates put up because I do have a a question seeking Clarity on a item that", "start": 6193.96, "end": 6200.36}, {"text": "may be covered in the larger we just right now voting on the report", "start": 6200.36, "end": 6205.679}, {"text": "back in and in Q quter q1 2025 on potential amendments to Section 8 re re", "start": 6205.679, "end": 6212.599}, {"text": "regarding par parliamentary procedures is the short form that I've got so the other thing that was put up", "start": 6212.599, "end": 6220.119}, {"text": "was from a previous um report so I don't think it's in order to ask questions on", "start": 6220.119, "end": 6226.4}, {"text": "that particular part I think we're only dealing specifically with the motion currently thank you no I appreciate that", "start": 6226.4, "end": 6231.56}, {"text": "guidance appreciate it all right thank you if there are no other questions like", "start": 6231.56, "end": 6237.199}, {"text": "to call that to uh to a vote please so we have a move into", "start": 6237.199, "end": 6242.32}, {"text": "seconder on the mo on the motion currently just on the current motion yes on your motion for 8.1", "start": 6242.32, "end": 6250.96}, {"text": "yes and the vote is", "start": 6250.96, "end": 6254.56}, {"text": "up and that carries five to zero thank you we are finished first time speakers", "start": 6257.84, "end": 6264.84}, {"text": "but I would like to actually ask a couple of questions for myself so I'd like to pass the chair over to councelor crutch please sure I just have a just a", "start": 6264.84, "end": 6274.119}, {"text": "little housekeeping one I uh noticed that on", "start": 6274.119, "end": 6279.719}, {"text": "page um there is a duplication okay sorry on", "start": 6286.679, "end": 6293.599}, {"text": "page 10 of 66 it is uh", "start": 6293.599, "end": 6299.04}, {"text": "3.2 and it says 1 a in January blah blah blah blah and then one b in January blah", "start": 6299.04, "end": 6304.88}, {"text": "blah blah blah blah so it sound it looks like it's a duplication so I wonder as a housekeeping how do we strike", "start": 6304.88, "end": 6312}, {"text": "that uh through you chair thank you yeah we'll have a look at that and we'll make any appropriate Corrections for afna", "start": 6312.159, "end": 6319.4}, {"text": "okay a second question through your chair is um on page 13 of of 66 it", "start": 6319.4, "end": 6326.639}, {"text": "speaks about Quorum so and uh 3.7 section five if Quorum is not achieved", "start": 6326.639, "end": 6333.239}, {"text": "within 15 minutes after the time appointed then the clerk will read out", "start": 6333.239, "end": 6338.599}, {"text": "the names and essentially the idea is that you would potentially adjourn the meeting if there was no Quorum 15", "start": 6338.599, "end": 6344.44}, {"text": "minutes feels really short uh what was the rationale for 15 minutes", "start": 6344.44, "end": 6350.44}, {"text": "please uh through you chair this really was just brought in line with other municipalities it's 15 minutes is the", "start": 6350.44, "end": 6357.52}, {"text": "average okay all right thank you and that those are all my questions", "start": 6357.52, "end": 6364.199}, {"text": "thank you I'll take back the chair we are now moving on to second time speakers at this point I have", "start": 6364.199, "end": 6370.239}, {"text": "councelor Moren Wilson for a second time and councelor crutch for a second time councelor Moren Wilson", "start": 6370.239, "end": 6376}, {"text": "please thanks um I I just want to make sure I'm I'm", "start": 6376.28, "end": 6382.32}, {"text": "clear on um I can't find it 51212", "start": 6382.32, "end": 6388.719}, {"text": "5 when it um it states that uh a delegate may not reference a person's", "start": 6388.719, "end": 6395.599}, {"text": "name I'm just looking for it I apologize so 5.12 is on page 27 of", "start": 6395.599, "end": 6403.04}, {"text": "66 12 is on the 28th page of 66 delegates are delegates are to", "start": 6403.04, "end": 6410.92}, {"text": "refrain from referring to an individual ual or individuals by their proper name when delegating before", "start": 6410.92, "end": 6416.96}, {"text": "committee um councelor Clark may recall this I'm", "start": 6416.96, "end": 6422.159}, {"text": "just trying to understand and this may be captured uh we had a on one occasion", "start": 6422.159, "end": 6428.599}, {"text": "chair a delegate that referred to a member out in the public and their", "start": 6428.599, "end": 6435.28}, {"text": "conditions and um I had asked at the time I think I had raised a point of", "start": 6435.28, "end": 6441.48}, {"text": "order the approp ress because we didn't know anything as a body whether", "start": 6441.48, "end": 6448.159}, {"text": "um uh the person who was delegating sought the approval and consent to", "start": 6448.159, "end": 6455.159}, {"text": "identify that's right the resident and and their condition right um and I", "start": 6455.159, "end": 6461.32}, {"text": "didn't I was wondering if I could ask through you um whether this in fact states that", "start": 6461.32, "end": 6469.639}, {"text": "a delegate cannot refer to an individual during the course of their", "start": 6469.639, "end": 6476.4}, {"text": "delegation through the chair Okay C uh clerk Tran please through you chair the", "start": 6476.4, "end": 6481.56}, {"text": "wording is that delegations are to reframe it does not specifically says shall reframe so is it possible yes our", "start": 6481.56, "end": 6490.44}, {"text": "concern is leaving it too open that again individuals aren't aware of that consent piece what we want to avoid is", "start": 6490.44, "end": 6497.639}, {"text": "somebody saying well my neighbor John Smith said X Y and Z but John never", "start": 6497.639, "end": 6503.32}, {"text": "provided consent to do that what's more appropriate is to say one of my neighbors also said M so keeping it more", "start": 6503.32, "end": 6509.679}, {"text": "General into that point in the situation that the counselor has referenced here where you know they spoke about an", "start": 6509.679, "end": 6515.92}, {"text": "individual and had consent to do so again is that appropriate yes we just", "start": 6515.92, "end": 6521.159}, {"text": "it's it's more of a cautionary tale to to be mindful to protect the privacy and consideration of others and the", "start": 6521.159, "end": 6528.199}, {"text": "public counselor if I may through the chair in that case", "start": 6528.199, "end": 6533.92}, {"text": "though I don't think committee was was aware whether consent was", "start": 6533.92, "end": 6541.8}, {"text": "granted or or not and clearly", "start": 6541.8, "end": 6546.92}, {"text": "the it was a it was clearly identifiable information um so I just want to make", "start": 6546.92, "end": 6553.96}, {"text": "sure I understand it can be the chair's Authority then to interrupt the", "start": 6553.96, "end": 6560.36}, {"text": "delegate if a person's proper name is identified in full and to request that", "start": 6560.36, "end": 6567.32}, {"text": "they stop in the identification because we as a body don't know whether", "start": 6567.32, "end": 6573.52}, {"text": "permission has been granted or not through the chair clerk turnam please", "start": 6573.52, "end": 6578.84}, {"text": "it's a good point chair um it is something that I think would still be possible what I would hope is that", "start": 6578.84, "end": 6584.76}, {"text": "through the instructions provided through clerks to delegates as to what this information is and what they're", "start": 6584.76, "end": 6590.92}, {"text": "doing we can sort of catch some of that by providing them here's what your requirements are", "start": 6590.92, "end": 6597.199}, {"text": "um while we can't capture everything I think that's why the language is here just sort of as as that reminder that we", "start": 6597.199, "end": 6603}, {"text": "have that ability to also say you shouldn't be doing this because um but in a situation like the example provided", "start": 6603, "end": 6611.679}, {"text": "um that conversation may happen through clerks or through staff or perhaps even", "start": 6611.679, "end": 6617.159}, {"text": "a counselor ahead of time knowing that that's the case so we can certainly I'll take this as just a personal take way to", "start": 6617.159, "end": 6623}, {"text": "go and look and see if there's a way to maybe strengthen or or correct that language based on other procedural", "start": 6623, "end": 6628.04}, {"text": "bylaws but I think having it there is still appropriate counselor thank you and I I", "start": 6628.04, "end": 6635.08}, {"text": "know we cannot anticipate um everything during a", "start": 6635.08, "end": 6640.239}, {"text": "delegation but I just wanted to make sure I was in I was clear on interpreting the capacity of the chair", "start": 6640.239, "end": 6647.239}, {"text": "to interrupt the delegate on the grounds that there should be no formal identific", "start": 6647.239, "end": 6652.639}, {"text": "ification and I think what I've heard from the clerk is that is within the um", "start": 6652.639, "end": 6659.56}, {"text": "authority of the chair clerk tram is nodding yes to that", "start": 6659.56, "end": 6665.199}, {"text": "okay thank you very much we have now councelor crutch for a second time and Council Clark for a second time Council", "start": 6665.199, "end": 6670.76}, {"text": "crutch please thanks I want to put my Amendment", "start": 6670.76, "end": 6676.52}, {"text": "on the floor so that we can address that and I thought I would try and help by putting a couple other amendments in", "start": 6676.52, "end": 6682.719}, {"text": "there cuz there's a couple I think we all are fine with and I'm just going to suggest that those are 5.9 number three", "start": 6682.719, "end": 6689.36}, {"text": "deleting with the leave of the chair um from there so it just simply doesn't have that with a leave of the chair bit", "start": 6689.36, "end": 6695.48}, {"text": "and then the one that councelor danl wanted to remove which was number 15 under 5.14 which was about reading", "start": 6695.48, "end": 6700.96}, {"text": "letters into the agenda so if everyone nods and says yeah we're all in favor like that seems fine or whatever like I", "start": 6700.96, "end": 6706.44}, {"text": "can put those all in one Amendment and there was the other one you had that you want to do separately which I think might be might might not be yep so that", "start": 6706.44, "end": 6713.679}, {"text": "would be three section 3.2 um subsection six is the one that councelor Clark would like to pull out and 5.6", "start": 6713.679, "end": 6720.4}, {"text": "subsection six actually they the same there's two I see okay so um I do have", "start": 6720.4, "end": 6727.119}, {"text": "Council clerk for a second time you're putting forward those amendments currently so with committee's permission", "start": 6727.119, "end": 6732.199}, {"text": "do we want to deal with the Amendments now or do we want to he has the floor okay all right so counselor cret", "start": 6732.199, "end": 6740.88}, {"text": "could you just clarify again sure um the all of the Amendments that you're trying to put forward today so there's one that", "start": 6740.88, "end": 6745.96}, {"text": "the the legislative coordinator hasn't I've asked if she can put it up on the screen I think it's 5.14 it's adding a section there so that the same rules", "start": 6745.96, "end": 6752.92}, {"text": "that apply to correspondents and communication items would reply also to the public health subcommittee we just didn't just wasn't in the in there so", "start": 6752.92, "end": 6759.4}, {"text": "we're just putting it in um now that we thought about that and then 5.9 number", "start": 6759.4, "end": 6764.96}, {"text": "three deleting the words with the leave of the chair and then 5.14 number 15", "start": 6764.96, "end": 6771}, {"text": "removing um that from from there about reading out letterss to the agenda those", "start": 6771, "end": 6776.8}, {"text": "are the three I'm putting forward if I have a second for that for those", "start": 6776.8, "end": 6782.92}, {"text": "amendments 5.9 sorry chair sorry clerk trenum", "start": 6784.239, "end": 6790.32}, {"text": "please I'll just add for the 5.9 so it's remove with leave of the chair and", "start": 6790.32, "end": 6795.599}, {"text": "insert after being recognized by the chair that's helpful thank you", "start": 6795.599, "end": 6803.76}, {"text": "okay and the third one is 5.14 number 15 just removing", "start": 6813.599, "end": 6821.76}, {"text": "that yeah I think it's the read out the read read letters reading into the", "start": 6829.599, "end": 6836.88}, {"text": "record I kind of did this out of order so my apologies before we get to voting on the amendment or people wanting to speak on it um I just wanted to respond", "start": 6838.159, "end": 6846}, {"text": "quickly to what councelor Clark has said earlier just to be clear I wasn't saying that the previous councils weren't thorough I was saying that this is the", "start": 6846, "end": 6852.719}, {"text": "most substantive what I meant by that was that I think that this the changes here have the greatest impact based on", "start": 6852.719, "end": 6858.48}, {"text": "the changes that have been made in previous years previous years there were a lot of housekeeping changes that were very Thor thoroughly made my view my", "start": 6858.48, "end": 6864.36}, {"text": "opinion is just that I think these are the most substantive meaning they're going to have the greatest impact on how we actually do the business here at", "start": 6864.36, "end": 6870.52}, {"text": "Council and that's what I meant by that just to clarify wasn't casting shade on previous terms of council just making", "start": 6870.52, "end": 6875.599}, {"text": "sort of I think nice light for the work that this current city clerk has done okay on that um I have nothing else but", "start": 6875.599, "end": 6882.719}, {"text": "just want to those you need a second for this amendment please councilor Moran", "start": 6882.719, "end": 6887.8}, {"text": "Wilson okay so if we are all good with the these amendments put", "start": 6887.8, "end": 6894.8}, {"text": "forward I don't see any other questions comments or speakers on these may I have", "start": 6894.8, "end": 6900.159}, {"text": "the vote", "start": 6900.159, "end": 6902.639}, {"text": "please just yep waiting for the vote to come up that's", "start": 6921.32, "end": 6927.599}, {"text": "all the vote is", "start": 6927.88, "end": 6931.4}, {"text": "up and that carries 5 to zero thank you so now we", "start": 6937.599, "end": 6943.159}, {"text": "are asking Council Crut are you finished with your amendments and your your speaking Yeah okay Council clerk for a", "start": 6943.159, "end": 6950.32}, {"text": "second time please thank you chair so I'm still a little", "start": 6950.32, "end": 6956.239}, {"text": "bit confused on 5.14 lots of changes about Communications and", "start": 6956.239, "end": 6963.32}, {"text": "correspondence I'm trying to verify in here that if people are writing to", "start": 6963.32, "end": 6969.32}, {"text": "councel chair and counselors after a standing committee", "start": 6969.32, "end": 6975.119}, {"text": "meeting that that correspondence appears in the council", "start": 6975.119, "end": 6980.84}, {"text": "meeting which section in there gives me that guarantee clerk turn please so through", "start": 6980.84, "end": 6987.679}, {"text": "you chair so as a default correspondence received goes to the correspondence", "start": 6987.679, "end": 6993.84}, {"text": "listing however under Section 5.14 sub 8 correspondence items that are", "start": 6993.84, "end": 7002.719}, {"text": "relevant to a matter that appears on a standing committee agenda will be added to the relevant agenda so that's on page", "start": 7002.719, "end": 7009.56}, {"text": "30 of 66 page 30 of 66 and appendix C and then it further States while the", "start": 7009.56, "end": 7015.88}, {"text": "subsection is incorrect it would it should be nine not two correspondence", "start": 7015.88, "end": 7022.92}, {"text": "items that are relevant to a matter that appears on a standing committee agenda but received after the prescribed", "start": 7022.92, "end": 7028.8}, {"text": "deadline is set out in the subsection to be received so you need to receive it by noon on the day prior to the meeting it", "start": 7028.8, "end": 7035.44}, {"text": "will be included on the council agenda so still allowing for that correspondence to come forward this", "start": 7035.44, "end": 7041.719}, {"text": "allows for two different scenarios one being they missed the deadline to get their written correspondence on the", "start": 7041.719, "end": 7047.52}, {"text": "standing committee or advisory uh or number two um they would like to speak", "start": 7047.52, "end": 7054.84}, {"text": "to something that happened at the standing committee and that correspondance then goes to the council", "start": 7054.84, "end": 7060.48}, {"text": "agenda thank you for that um clerk trenum I I was struggling to find the", "start": 7060.48, "end": 7067.119}, {"text": "exact section that makes that guarantee because it's important that in the", "start": 7067.119, "end": 7072.48}, {"text": "transparency of the work that we do once we've made a decision at a standing committee the public has the authority", "start": 7072.48, "end": 7079.199}, {"text": "and the right to speak to councel through written correspondents only so", "start": 7079.199, "end": 7086.52}, {"text": "they don't get an opportunity to come and speak to councel so it's only through written correspondence that they", "start": 7086.52, "end": 7091.92}, {"text": "can correspond with us about a pending decision of council based on standing", "start": 7091.92, "end": 7097.8}, {"text": "committee recommendation so that's in my mind um vitally important", "start": 7097.8, "end": 7103}, {"text": "and and chair the only thing that um I would like to be recorded opposed to is", "start": 7103, "end": 7108.84}, {"text": "item 3.2.6 which is the section that says that the meeting can be extended by a", "start": 7108.84, "end": 7115.96}, {"text": "maximum of 1 hour council meeting with 2third vote um with the inability to", "start": 7115.96, "end": 7122.96}, {"text": "suspend the rules further to extend the meeting afterwards I think the changes that we have made to our schedule is", "start": 7122.96, "end": 7130.079}, {"text": "going to make our meetings longer and I think we're going to regret this one so I'd like to be recorded as opposed to it", "start": 7130.079, "end": 7136.599}, {"text": "please okay thank you thank you all right so last call out for any other", "start": 7136.599, "end": 7143.76}, {"text": "speakers on this particular item", "start": 7143.76, "end": 7150.679}, {"text": "okay yeah so just to clarify then chair so that's item 3. two sub six on page 11", "start": 7157.679, "end": 7165.52}, {"text": "of 66 on appendix C and be a separate vote on that particular clause or sub", "start": 7165.52, "end": 7172.4}, {"text": "Clause councelor Dano please oh sorry councelor Clark first before councelor Dano so councelor Clark back to you uh", "start": 7175.04, "end": 7182.36}, {"text": "thank you with my colleague councilor ket's help", "start": 7182.36, "end": 7188.28}, {"text": "5.66 seems to do the same thing committee May extend the meeting for a maximum of 1 hour with at least", "start": 7189.92, "end": 7197.52}, {"text": "2third so it's exactly the same as the either item so I'd like to be recorded as opposed to 5. 6.6 also please so that", "start": 7197.52, "end": 7206.079}, {"text": "is on page 24 of 66 and again I just don't think we're", "start": 7206.079, "end": 7211.119}, {"text": "going to be able to get the work done okay thank you thank you for that uh", "start": 7211.119, "end": 7217.28}, {"text": "councelor Dano please no I was just going to ask for", "start": 7217.28, "end": 7222.52}, {"text": "the the same thing I mean clearly we're not going to be able to hold to this so it doesn't make sense putting it in the", "start": 7222.52, "end": 7227.679}, {"text": "procedural bylaw thank you okay thank you all right so let us uh pull out", "start": 7227.679, "end": 7235.119}, {"text": "section 3.26 3.2.6 5.", "start": 7235.119, "end": 7240.4}, {"text": "6.6 uh for a separate vote please do we need a seconder that as a", "start": 7240.4, "end": 7248.119}, {"text": "second councilor Dano yes", "start": 7248.119, "end": 7253.159}, {"text": "yes sorry yes through you I don't believe we need a seconder on that one because the whole report has been moved", "start": 7264.119, "end": 7269.76}, {"text": "we're just voting separately on approving those two subsections that's okay perfect thank you thank you for", "start": 7269.76, "end": 7276}, {"text": "that clarification so we'll just pull out that vote please", "start": 7276, "end": 7281.96}, {"text": "and the boat is up", "start": 7296.88, "end": 7300.92}, {"text": "and that vote is defeated 2 to three let's vote on the entirety of the", "start": 7319.52, "end": 7327.28}, {"text": "report sorry councilor clerk I just don't want to miss anything so the vote we just had was that on", "start": 7327.28, "end": 7334.719}, {"text": "3.2.6 cuz that's what I asked to have severed yes and then we need to sever 5.", "start": 7334.719, "end": 7340.159}, {"text": "6.6 we did them did them you did them together yes we did we did them together thank you okay so we have the entirety", "start": 7340.159, "end": 7347.639}, {"text": "of the report with the Amendments that councelor crutch has put forward", "start": 7347.639, "end": 7353.48}, {"text": "um and we have a move in second or currently correct yes uh so let's uh", "start": 7353.48, "end": 7361.119}, {"text": "move on to the vote on the entirety of the report as amended please balance balance of the report", "start": 7361.119, "end": 7368.52}, {"text": "thank you clerk sorry no no worries thank you and the vote is", "start": 7368.52, "end": 7375.8}, {"text": "up and that vote carries 5 to zero thank you committee we are now moving on to", "start": 7379.159, "end": 7385.199}, {"text": "motions uh 11.1 is the review of council code of conduct councelor crutch please", "start": 7385.199, "end": 7390.48}, {"text": "introduce your motion and I see that you might have a second or councelor clerk", "start": 7390.48, "end": 7396.159}, {"text": "uh could you introduce your motion please yeah I'll be very brief this was", "start": 7396.159, "end": 7402.04}, {"text": "discussed at a previous meeting actually several meetings actually in the past but the most recent one and coun Dano I", "start": 7402.04, "end": 7407.88}, {"text": "think brought it up and since I'm on AFA I'm just going to move this to keep it going the idea is just to have the Integrity commissioner review our code", "start": 7407.88, "end": 7413.679}, {"text": "of conduct so it's pretty straightforward just ask the Integrity commissioner to do that review and to bring back a report to this committee", "start": 7413.679, "end": 7420}, {"text": "for us to look at it and see what changes are being made this came from the Integrity commissioner as well saying that our code of conduct has some", "start": 7420, "end": 7426.079}, {"text": "areas in it which could be improved which could be looking at what other municipalities are doing which could be modernized so that's just allowing the", "start": 7426.079, "end": 7432.639}, {"text": "Integrity commissioner to bring that report back here that's the motion thank you very much are there any questions", "start": 7432.639, "end": 7438.199}, {"text": "comments concerns about this motion councelor M Wilson please thank you um", "start": 7438.199, "end": 7444.559}, {"text": "speaking in favor of the motion I'm very glad to see it I sought to introduce something in a previous term of council", "start": 7444.559, "end": 7450.639}, {"text": "and it was um not welcomed and I never understood why because in updating our", "start": 7450.639, "end": 7456.04}, {"text": "code of conduct you're actually enhancing um the protections you're providing to members of council by", "start": 7456.04, "end": 7462.239}, {"text": "clearly setting out um uh expectations to ensure amongst other things that", "start": 7462.239, "end": 7469.4}, {"text": "you're you're exercising your your duties in such a way that makes you safer so thank you for", "start": 7469.4, "end": 7476.599}, {"text": "this thank you Council Dano please thank you chair um very much", "start": 7476.599, "end": 7483.159}, {"text": "supportive of this uh in the previous discussion there was um talk about the", "start": 7483.159, "end": 7488.48}, {"text": "province initiating a provincewide code of conduct as well so while we're doing", "start": 7488.48, "end": 7494.04}, {"text": "our our own review which I I fully support um I'm just wondering how we", "start": 7494.04, "end": 7499.079}, {"text": "will coordinate that with any provincewide direction in terms of code of conduct okay and that question is to", "start": 7499.079, "end": 7508.4}, {"text": "the moover or where would you like me to direct that", "start": 7508.4, "end": 7513.599}, {"text": "question uh the Integrity commissioner is not in attendance I believe so I'm", "start": 7513.599, "end": 7519.04}, {"text": "not sure um maybe I I can just leave it does a statement that um you know that", "start": 7519.04, "end": 7524.84}, {"text": "there's coordination between our prop and I think that is covered in the motion you know reviewing other", "start": 7524.84, "end": 7530.76}, {"text": "municipalities um but just just highlighting that as a as a potential issue you know also in terms of timing", "start": 7530.76, "end": 7537.159}, {"text": "that we don't want to do this whole report have it come back adopt a new code of conduct and then have the", "start": 7537.159, "end": 7542.44}, {"text": "province override it the next week or something like that okay thank you it is uh reflected in the second whereas so", "start": 7542.44, "end": 7550.36}, {"text": "okay thank you uh councilor Clark", "start": 7550.36, "end": 7554.638}, {"text": "please so I don't think anyone here has any knowledge as to where the province", "start": 7556.28, "end": 7563.199}, {"text": "stands on their proposed review", "start": 7563.199, "end": 7568.28}, {"text": "correct and is there a way chair", "start": 7568.28, "end": 7573.599}, {"text": "of um having staff review find out what the province is doing to prevent the", "start": 7573.599, "end": 7581.079}, {"text": "work Council danle makes a very valid point if we direct the Integrity commissioner to do this work he will", "start": 7581.079, "end": 7587.44}, {"text": "start doing this work and all of that could be thrown out the window because any legislation that add addresses", "start": 7587.44, "end": 7594.239}, {"text": "municipalities tends to have language in there that basically says they preempt any Municipal bylaw and so the question", "start": 7594.239, "end": 7603.599}, {"text": "that I have in my head is how do we prevent unnecessary costs and I think the only thing we can", "start": 7603.599, "end": 7611.159}, {"text": "do is try to find out where the province is headed uh if they're not willing to tell us then we have to proceed", "start": 7611.159, "end": 7617.92}, {"text": "accordingly but is there a way of us double-checking perhaps with um I forget", "start": 7617.92, "end": 7623.559}, {"text": "the name of the association of Clerks and do they have any knowledge of something that's coming am CTO so um", "start": 7623.559, "end": 7631.639}, {"text": "clerk trenum please it's too many acronyms for me through you chair uh", "start": 7631.639, "end": 7637.119}, {"text": "while we have inquired I don't think anybody is currently aware of the exact direction that the province is looking", "start": 7637.119, "end": 7643}, {"text": "to go it may be very prescriptive it may merely be that all procedural bylaws or", "start": 7643, "end": 7649.239}, {"text": "all codes of conduct include x y and Zed uh I I would provide the same caution", "start": 7649.239, "end": 7654.88}, {"text": "that it's difficult to go too far down this road before having that direction I also don't know when we will receive", "start": 7654.88, "end": 7661.52}, {"text": "that direction uh so the timing is is an additional question you could add to", "start": 7661.52, "end": 7667.28}, {"text": "this that it be dealt with once that is received from The Province again that", "start": 7667.28, "end": 7673.159}, {"text": "could be very that could be forthcoming it could be who", "start": 7673.159, "end": 7678.92}, {"text": "knows councelor clerk please so I'm torn I Want to Be", "start": 7678.96, "end": 7685.44}, {"text": "Frugal but I also want to have an effective code of conduct that is doing what it's supposed to be doing that code", "start": 7685.48, "end": 7692.639}, {"text": "of conduct helps to teach counselors what they can and cannot do and it", "start": 7692.639, "end": 7698.119}, {"text": "certainly provides the opportunity to go to the Integrity commissioner ask questions about that um I I I I think", "start": 7698.119, "end": 7706.36}, {"text": "the only thing we can do is proceed with the the vote um and if the Province does", "start": 7706.36, "end": 7711.76}, {"text": "something then we can always reconsider this decision and stop the process of", "start": 7711.76, "end": 7717.48}, {"text": "the provinces going down that road thank you thank you councelor clerk uh I have a question for the Mover", "start": 7717.48, "end": 7725.28}, {"text": "but I'll ask councelor Moran Wilson if you could take the chair okay thank you uh just fresh off", "start": 7725.28, "end": 7732.119}, {"text": "of what councelor Clark has been saying uh to the Mover what is the expected sort of timeline back for a report like", "start": 7732.119, "end": 7739.96}, {"text": "this I think what the Integrity commissioner said at the last governance review subcommittee meeting is that this", "start": 7739.96, "end": 7745.48}, {"text": "isn't something he's unfamiliar with and it's something he's done at other municipalities and so he's kind of ready", "start": 7745.48, "end": 7752.159}, {"text": "to go ahead and start that work he's obviously already looked at our procedural bylaw both before getting the job and afterwards and so he didn't give", "start": 7752.159, "end": 7759.48}, {"text": "a specific timeline but he said said that he'd be happy to undertake the work as soon as the motion was passed so", "start": 7759.48, "end": 7764.96}, {"text": "that's the best information I can give I don't think we can U be more prescriptive without the Integrity commissioner being present okay all", "start": 7764.96, "end": 7771.599}, {"text": "right thank you uh then I'll take back the chair that was my one and only", "start": 7771.599, "end": 7776.679}, {"text": "question thank you so now that we have a mve in a second motion is on the floor", "start": 7776.679, "end": 7782.04}, {"text": "may I have any other oh councelor Clark please so if I recall correctly the", "start": 7782.04, "end": 7787.44}, {"text": "Integrity commissioner Works hourly so any work that he's doing any", "start": 7787.44, "end": 7793.32}, {"text": "research that he's doing it will be an hourly charge to the municipality correct clerk tram through you chair", "start": 7793.32, "end": 7800.28}, {"text": "that's correct okay is there a way of us getting a projected cost from the", "start": 7800.28, "end": 7805.52}, {"text": "Integrity commissioner to do this work before you make a decision clerk", "start": 7805.52, "end": 7811.679}, {"text": "trenum we could certainly inquire on behalf of the members if that was of", "start": 7811.679, "end": 7817.119}, {"text": "Interest chair counselor I'm a little B bit uncomfortable given what our budget is", "start": 7817.119, "end": 7823.599}, {"text": "of approving something blindly without understanding what the cost implications are going to be um and I'm just looking", "start": 7823.599, "end": 7832.199}, {"text": "to the clerk in terms of how I would have in here a request from the clerk", "start": 7832.199, "end": 7837.52}, {"text": "from the Integrity commissioner to provide us a projected cost in the past", "start": 7837.52, "end": 7843.36}, {"text": "we've capped contracts you can know you can't go more than this amount or whatever the cas there's nothing here I", "start": 7843.36, "end": 7849.159}, {"text": "don't know how we control the cost clerk turnup please so through you chair", "start": 7849.159, "end": 7854.88}, {"text": "it's a certainly a difficult one to put controls on because you have no understanding of how", "start": 7854.88, "end": 7861.4}, {"text": "many complaints for example may come in that require investigation so it's it's we're unable to", "start": 7861.4, "end": 7867.4}, {"text": "estimate um in this particular scenario I could certainly attempt to get an", "start": 7867.4, "end": 7872.8}, {"text": "answer on a cost estimate by afna or at least Council to at least provide that", "start": 7872.8, "end": 7877.96}, {"text": "additional information and if council at that time was not satisfied you'd certainly have the opportunity to defer", "start": 7877.96, "end": 7883.96}, {"text": "or refer until you have the answers you were looking for that would be very", "start": 7883.96, "end": 7890.32}, {"text": "helpful um we do have annual reports from the Integrity commissioner that", "start": 7890.32, "end": 7896.52}, {"text": "gives us a good idea as to the number of complaints that have been coming in now naturally they may change if you if the", "start": 7896.52, "end": 7903.4}, {"text": "code of conduct is is modified um but I think it's really important that we", "start": 7903.4, "end": 7909}, {"text": "exercise some frugality and and and ask for that number before Council and then", "start": 7909, "end": 7914.04}, {"text": "we can make a determination as to whether or not we proceed I think that's very reasonable clerk trenum thank you", "start": 7914.04, "end": 7920.199}, {"text": "thank you councelor Clark councelor M Wilson for a second time", "start": 7920.199, "end": 7925.079}, {"text": "please thank you I'm I guess I'm uh seeking", "start": 7927.44, "end": 7936.119}, {"text": "some clarity on the last comment", "start": 7936.119, "end": 7942.32}, {"text": "the way I was approaching it was that the timeline and intention chair of", "start": 7943.76, "end": 7951.639}, {"text": "the government of Ontario is unknown but what is known is that our", "start": 7951.639, "end": 7958.159}, {"text": "this municipality's code of conduct I think what we've heard and what we", "start": 7958.159, "end": 7963.239}, {"text": "believe is in need of an update yes and", "start": 7963.239, "end": 7968.52}, {"text": "I then thirdly thought that even if the province announces in its", "start": 7968.52, "end": 7974.119}, {"text": "intent it's I'm wondering whether it is the same", "start": 7974.119, "end": 7979.239}, {"text": "of with all previous announcements that interested parties can comment on the", "start": 7979.239, "end": 7987.639}, {"text": "provincial parameters and I would prefer uh and I would be interested to", "start": 7987.639, "end": 7993.92}, {"text": "know if the Province does release something what daylight if any might", "start": 7993.92, "end": 8000.52}, {"text": "exist between between that which is uh provided to us by our integrity", "start": 8000.52, "end": 8005.639}, {"text": "commissioner and that which is set out by the government of Ontario such that if they do have a comment period we're", "start": 8005.639, "end": 8012.44}, {"text": "ready we're ready with a template that we deem to be up to-date and reflective of the times of the day and our", "start": 8012.44, "end": 8019}, {"text": "requirements um and I would also be interested in knowing if there is daylight whether", "start": 8019, "end": 8025.119}, {"text": "that you know we could assess whether that um", "start": 8025.119, "end": 8031.239}, {"text": "provides us more or less protection as elected members and enhanced accountability and expectation of", "start": 8031.239, "end": 8038.36}, {"text": "conduct for residents as well so um while not uh expressing any uh while not", "start": 8038.36, "end": 8045.36}, {"text": "trying to discredit uh the issue of um Prudence with respect to cost I do think", "start": 8045.36, "end": 8053.32}, {"text": "it would be still value in having the exercise uh proceed either way through", "start": 8053.32, "end": 8059.239}, {"text": "thank you thank you for that comment uh Council Dano for a second", "start": 8059.239, "end": 8064.96}, {"text": "time thank you chair maybe I could just uh just thinking out loud a little bit here but propose a uh an amendment um", "start": 8064.96, "end": 8075.559}, {"text": "something along the lines that the Integrity Commissioners submit an upset limit lumpsum proposal to complete the", "start": 8075.559, "end": 8082.719}, {"text": "work um and and I think that would give committee some clarity on what the total", "start": 8082.719, "end": 8088.88}, {"text": "cost is and and I think this is a a specific task it's not you know we don't", "start": 8088.88, "end": 8094}, {"text": "know how many Integrity commissioner complaints there's going to be this is a specific assignment that we're giving to", "start": 8094, "end": 8100}, {"text": "the Integrity commissioner that they can bill out hourly through their own retained contract up to a specific limit", "start": 8100, "end": 8107.76}, {"text": "and I I think you know it's it's worthwhile finding out you know what that would be um it's not really a um a", "start": 8107.76, "end": 8116.599}, {"text": "procurement issue because there's really only you know it has to go to the Integrity commissioner but I think we can at least ask you know for an upset", "start": 8116.599, "end": 8123.88}, {"text": "limit cost for this specific task as part of the request okay um I'll ask the", "start": 8123.88, "end": 8131.119}, {"text": "Mover if they'll consider it as a friendly amendment to this", "start": 8131.119, "end": 8137.039}, {"text": "motion mover says that's fine so we'll add that as a friendly Amendment so now it uh clerk did you get", "start": 8138.76, "end": 8146.079}, {"text": "that okay yes okay wonderful so then let's move on to the Motion in its", "start": 8146.079, "end": 8152.84}, {"text": "entirety plus the", "start": 8152.84, "end": 8156.32}, {"text": "amendment and the vote is up", "start": 8174.84, "end": 8179.598}, {"text": "okay and that vote carries five to zero thank you committee so uh may I have a", "start": 8182.52, "end": 8188.599}, {"text": "move or second or to adjourn please councelor Clark and councelor crutch", "start": 8188.599, "end": 8194.76}, {"text": "actually councelor Dano you want to get on the scorecard today yes okay so councelor Clark and councelor Dano may", "start": 8194.76, "end": 8201.399}, {"text": "have the vote please and the vote is up", "start": 8201.4, "end": 8210.92}, {"text": "and that vote carries thank you committee I look forward to our next meeting", "start": 8225.599, "end": 8231.719}]