City Council Meeting Summary

High-level overview - The meeting addressed procedural approvals, an ongoing five-year review of the Commercial District Community Improvement Plan (CIP), and updates on CIP programs, including eligible areas and grants. It also reviewed specific BIA-related expenditures and signaled ongoing public engagement regarding CIP changes and district revitalization. Key decisions included approving the agenda and minutes, approving certain BIA expenditures, and accepting updates related to CIP discussions and open public engagement.

Five Most Important Topics Discussed

1) Approval of Agenda and Minutes - The meeting opened with the standard approvals: the agenda and the October 14, 2025 minutes. The procedural motion was carried: "Moved by Emily, seconded by Naen. All in favor? The motion is carried." Impact: Sets the formal footing for all subsequent items and records past decisions accurately.

2) Revitalizing Hamilton's Commercial District CIP – Update and Five-Year Review - John Paul Loyakono delivered an update on the CIP’s ongoing five-year review, which includes loans and grants intended to improve commercial districts. Quote: "These programs include loans and grants... and we are currently reviewing them to ensure they meet the needs of the community." Impact: Determines the future shape of incentives that affect local businesses and development on a wide scale.

3) Eligible Areas for CIP Programs - The presentation highlighted the eligible geographic areas where CIP grants and loans can be applied. Quote: "I can certainly provide the exact boundaries of all these areas and send that out for reference." Impact: Defines where property owners and developers can access CIP incentives, with direct implications for future projects.

4) Types of Grants and Incentives – Tax Increment Grants - The CIP includes tax increment grants designed to leverage new development by offsetting some development costs. Quote: "We have the tax incurring grants... these are the grants that get generated from new development." Impact: Directly affects the economics of redevelopment and investment in commercial districts, influencing day-to-day business decisions.

5) Public Input and Logistics for CIP Discussions - Public input was not explicitly detailed in this segment, but there were indications of ongoing engagement. Quote: "We can have further conversations about that." John Paul Loyakono also noted openness to continuing conversations and providing more detailed plans. Impact: Signals opportunities for residents and stakeholders to influence CIP directions, even as formal sessions and iterations are planned.

Opportunities for Public Input - The CIP discussion indicated ongoing conversations and the potential for more detailed planning documents to be shared. Channels mentioned include the city’s engagement processes and ongoing dialogue with stakeholders. Specifics cited: "We can have further conversations about that." John Paul also suggested providing exact boundaries and additional materials upon request. - Public engagement avenues referenced: the city’s engagement page and social media channels; virtual information sessions and follow-up discussions are planned to discuss proposed amendments and CIP boundaries (dates in flux in the materials).

Motions Passed, Rejected, or Deferred - Approval of Agenda as Presented - Title: Approval of Agenda as Presented - Outcome: Passed - Approval of October 14, 2025 Meeting Minutes - Title: Approval of October 14, 2025 Meeting Minutes - Outcome: Passed - CIP Review – Presentation - Title: Presentation on CIP Review - Outcome: Delivered (no motion required) - Approval of BIA Expenditure Requests - Title: Approval of BIA Expenditure Requests (bundled: Barton Village, Downtown Hamilton – Summer planters, Downtown Hamilton – Holiday parking) - Outcome: Passed unanimously - File numbers referenced in related materials: 81510-56905 and 815010-52505 - Receipt of Business Development Office Update - Title: Receipt of Business Development Office Update (BIA awards, annual reports, outdoor patio program) - Outcome: Passed unanimously - Motion to Receive Statements (7.1 and 7.2) - Title: Motion to Receive Statements from Representatives - Outcome: Passed unanimously - Tax Increment Grant for 405 Main Street (context within CIP discussion) - Title: Approval of Tax Increment Grant for 405 Main Street - Outcome: Passed - Five-Year CIP Review - Title: Five-Year Review of the CIP - Outcome: Ongoing (no final decision at this point)

Follow-Up Actions or Next Steps - John Paul Loyakono to provide detailed plans and boundaries for eligible CIP areas. - Stakeholders to review CIP programs and provide feedback or engage in further discussions. - Ensure technical issues are resolved for smoother presentations in future meetings. - Additional CIP information sessions and virtual engagements to refine amendments and boundaries.

Key Participants and Their Roles (Councillors Present) - Counselor Tammy Quang - Counselor Esther Paul's

Additional participants (representatives, staff, and others) present during the meeting discussions included but were not limited to: Tracy McKinnon, Adrien Melky, Susan Penny, Heather Peter, Doris Sanchez, Betina Shoreman, David Taylor, Naen Ugel, Emily Walsh, Stephanie Wheeler, and John Paul Loyakono (Senior Project Manager for Urban Renewal, Economic Development). Note: The list reflects participants across the summary materials; only Tammy Quang and Esther Paul's are explicitly identified as counselors in the provided material.

Public Contact and Participation Details - Opportunities to engage include: - Attend or participate in upcoming CIP information sessions and public engagement events (dates to be announced via the city engagement channels and social media). - Request boundary maps and CIP materials from the CIP information lead (John Paul Loyakono) for review. - Use the city’s engagement page to submit feedback and stay informed on CIP amendments and program updates.

Additional Notes - File numbers: 81510-56905 and 815010-52505 referenced in BIA expenditure materials. - Acknowledgment of technical difficulties during the presentation: “John Paul is just having a bit of a difficulty. I’m going to try to share my screen to share the presentation.”

End of Summary.