[{"text": "e", "start": 28.96, "end": 31.96}, {"text": "e", "start": 58.92, "end": 61.92}, {"text": "e", "start": 88.92, "end": 91.92}, {"text": "e", "start": 118.84, "end": 121.84}, {"text": "e", "start": 148.84, "end": 151.84}, {"text": "e", "start": 178.84, "end": 181.84}, {"text": "e", "start": 208.76, "end": 211.76}, {"text": "e", "start": 238.72, "end": 241.72}, {"text": "e", "start": 268.72, "end": 271.72}, {"text": "e", "start": 298.639, "end": 301.639}, {"text": "e", "start": 328.639, "end": 331.639}, {"text": "e", "start": 358.639, "end": 361.639}, {"text": "e", "start": 388.56, "end": 391.56}, {"text": "e", "start": 418.52, "end": 421.52}, {"text": "e", "start": 448.52, "end": 451.52}, {"text": "e", "start": 478.44, "end": 481.44}, {"text": "e", "start": 508.44, "end": 511.44}, {"text": "e", "start": 538.44, "end": 541.44}, {"text": "e", "start": 568.36, "end": 571.36}, {"text": "e", "start": 598.32, "end": 601.32}, {"text": "e e", "start": 628.32, "end": 632.32}, {"text": "Public Library board to order for Thursday January 16th I apologize that we're a few minutes late I was detained", "start": 660.639, "end": 665.92}, {"text": "at my office uh before we get started I'd like to read our territorial acknowledgement the Oakville Public", "start": 665.92, "end": 671.639}, {"text": "Library is situated on the treaty number 14 and treaty number 22 treaty lands and territory of the Miss sagas of the", "start": 671.639, "end": 677.56}, {"text": "Credit First Nation and the traditional territory of the hiron wendat and the hodon Oakville is currently home to many", "start": 677.56, "end": 684.36}, {"text": "First Nations Inuit and many peoples regardless of where we come from we are all inter connected through the land", "start": 684.36, "end": 690.12}, {"text": "that we live on the water that we use and the air that we breathe we are committed to a continuous Learning Journey and allyship and we seek to", "start": 690.12, "end": 696.92}, {"text": "elevate indigenous voices and lived experience to cultivate reconciliation in", "start": 696.92, "end": 702.079}, {"text": "Oakville members of the board are there any sorry Madame committee secretary do we have any regrets tonight there are no", "start": 702.079, "end": 708.36}, {"text": "regrets Mr chair thank you any Declarations of pecuniary interest to declare members of the board present or", "start": 708.36, "end": 714.12}, {"text": "online not seeing any we're good um the minutes have been circulated as revised", "start": 714.12, "end": 719.24}, {"text": "rised from our last board meeting which was held on November 21st I assume everybody's had an opportunity to review them uh I would like a motion to approve", "start": 719.24, "end": 726.44}, {"text": "if that's appropriate at this time thank you Rod seconded by thank you all in favor those are carried thank you very", "start": 726.44, "end": 734.8}, {"text": "much uh we have a number of consent items is there anything on the consent agenda that somebody would like to uh", "start": 735.199, "end": 741}, {"text": "separate either 5.1 through 5.5 Soo it's a it's just a question the", "start": 741, "end": 747.44}, {"text": "friends of uh Library volunteer policy I compared that to the volunteers hold on a second we can't talk about it till we", "start": 747.44, "end": 753.16}, {"text": "get on the floor so separations first not seeing any so you want to", "start": 753.16, "end": 758.72}, {"text": "separate 5. two two okay Andrew 5.4 5.4", "start": 758.72, "end": 764.68}, {"text": "5. I'm sorry oh okay uh Rebecca did I see your", "start": 764.68, "end": 770.199}, {"text": "hand go up no okay good okay okay so can I get a motion to approve the recommendations at 5.1 5.3 and 5.5", "start": 770.199, "end": 778.079}, {"text": "please Rebecca thank thank you thank you uh Meredith all in favor that's", "start": 778.079, "end": 783.92}, {"text": "carried okay uh separations we'll go with 5.2 first and that's to youo right friend of friends of the library", "start": 783.92, "end": 789.88}, {"text": "volunteer policy um so I compare that to the volunteers policy that uh we're discussing a little later tonight and uh", "start": 789.88, "end": 796.04}, {"text": "the only major difference is the uh police uh record check for that one but not for this one what is the reason why", "start": 796.04, "end": 803.519}, {"text": "the outer volunteer policy requires that but not this one Tera microphone", "start": 803.519, "end": 811.12}, {"text": "is it on y that is thank you I was like I don't have a button um uh really it's the activities that that", "start": 811.519, "end": 818.92}, {"text": "they participate in so the friends of the library primarily do the book sale so their interaction with the public is is relatively", "start": 818.92, "end": 826.36}, {"text": "transactional um you know that they help stock the books that they manage the um the sales of the books so it's it's that", "start": 826.36, "end": 833.079}, {"text": "purpose and it's also uh managed by the friends of the library committee that we have in place whereas the other", "start": 833.079, "end": 840.079}, {"text": "volunteers um play different roles and may have more one-on-one interactions and longer interactions with uh", "start": 840.079, "end": 847.519}, {"text": "individuals um for an example um prior to to co we haven't", "start": 847.519, "end": 852.92}, {"text": "reintroduced the this program it just is because it's a great example we would have volunteers who would deliver books to the house of of at need individuals", "start": 852.92, "end": 860.079}, {"text": "so because of the relationship and and the personal contact that happens there's a different requirement um that", "start": 860.079, "end": 866.24}, {"text": "requires that police check versus the nature of the friends of the library and how kind of um the oversight for both of", "start": 866.24, "end": 871.36}, {"text": "them and there are no scenarios where we we'd uh use the friends of library for", "start": 871.36, "end": 877.04}, {"text": "uh work such as okay yeah okay thank you can I get uh would you mind moving that", "start": 877.04, "end": 882.44}, {"text": "one please thank you so the recommendations has been moved is seconded by Meredith again thank you all in favor that's carried what's what's", "start": 882.44, "end": 889.199}, {"text": "going on oh why do I keep doing that someday someday I'll get my head", "start": 889.199, "end": 894.72}, {"text": "straight the other the other Meredith yeah I know you're just messing me up you're just playing the games with me", "start": 895.36, "end": 902.48}, {"text": "I've still got alarm bells ringing in my ears 5.4 that was Andrew thank you um", "start": 902.48, "end": 907.759}, {"text": "yes the uh health and safety uh year end report so on the second page um there's", "start": 907.759, "end": 913.079}, {"text": "a table listing the types of incidents and the number of injuries for each so ergonomic zero slips and trip zero minor", "start": 913.079, "end": 918.279}, {"text": "first aid seven injuries um and noting that that is a decrease from prior years", "start": 918.279, "end": 924.079}, {"text": "um following that the paragraph reads in terms of Staff incidents there are no noted patterns regarding ation or job", "start": 924.079, "end": 929.959}, {"text": "period all incidents were considered minor first aid and three of the incidents related to period and uh you", "start": 929.959, "end": 937.68}, {"text": "left us hanging there and like all good you know Cliffhangers we want the resolution in the next chapter so maybe", "start": 937.68, "end": 945.319}, {"text": "what were the instance related to that's a great question I actually don't know the answer to that I didn't write the", "start": 945.319, "end": 950.839}, {"text": "report uh and I don't have triter here for you I can I can follow up um I can tell you that the minor first aid um", "start": 950.839, "end": 957.04}, {"text": "related to items uh such as people um cutting their fingers on our on our um", "start": 957.04, "end": 962.399}, {"text": "plastic signs um somebody uh with the carts sometimes there's incidents with", "start": 962.399, "end": 968.959}, {"text": "with the cart um as well as there was a a shock and a slight burn I think from a toaster oven um so they they definitely", "start": 968.959, "end": 976.079}, {"text": "ran the Gambit as to what that exactly refers to I am not entirely sure but I happy to follow up if you'd like uh I", "start": 976.079, "end": 982.04}, {"text": "would be curious yes please um and just sorry following up on that last remark the shock or burn from the toast oven do", "start": 982.04, "end": 988.199}, {"text": "you know if it was burn or a shock cuz it might it was a shock it was a shock yeah and was that rectified yes okay", "start": 988.199, "end": 994.279}, {"text": "yeah all right thank you I'm happy to move out thank you I gonna ask that question can I get a", "start": 994.279, "end": 1000.6}, {"text": "second for that please thank you AIS all in favor that's carried thanks I'm not going to call on you", "start": 1000.6, "end": 1007.759}, {"text": "now just kidding uh there are no confidential and I'll just say that Andrew wins an extra donut tonight for", "start": 1008.16, "end": 1013.959}, {"text": "being the Eagle Eye board member of the of the evening um 7.1 is sorry we have", "start": 1013.959, "end": 1019.399}, {"text": "no confidential consent items we're moving on to discussion 7.1 new Central design update Tara did you want", "start": 1019.399, "end": 1026.199}, {"text": "to advise us on this item absolutely um the board May notice that that we are", "start": 1026.199, "end": 1031.839}, {"text": "here by ourselves uh today so there has been a slight shift in this project since the board package was created uh", "start": 1031.839, "end": 1037.76}, {"text": "late last week um we have that through had conversations with uh facilities and", "start": 1037.76, "end": 1043.36}, {"text": "and the construction project we've been working to date um with Perkins and a will uh the public consultation and then", "start": 1043.36, "end": 1049.24}, {"text": "following the different public consultation and the consultation on developing an initial concept design um", "start": 1049.24, "end": 1054.679}, {"text": "and we were really excited to bring that concept design uh forward to the board uh for first look and then a second", "start": 1054.679, "end": 1059.72}, {"text": "round of public consultation to really ask the question this is what we heard this is what we put together have we hit", "start": 1059.72, "end": 1065.559}, {"text": "the mark have we not hit the mark um however there has been some flags that have been raised um from the structural", "start": 1065.559, "end": 1071.64}, {"text": "engineer about uh the existing building um so we do need to clarify what we can", "start": 1071.64, "end": 1077.48}, {"text": "and cannot do with the existing building and what would need to happen to move forward um before we bring for a concept", "start": 1077.48, "end": 1084.28}, {"text": "because it may require um either understanding the costs around um remediating that building to make it", "start": 1084.28, "end": 1090.799}, {"text": "viable for the concept that that we've developed or is it a different path um so we've decided to take a pause um", "start": 1090.799, "end": 1097.799}, {"text": "while the structural engineer and the Heritage structural engineer comes on board and finalizes that we're expecting", "start": 1097.799, "end": 1103.84}, {"text": "to have a clearer picture of what that viability of that building actually is in the next uh 6 to8 weeks um so I'll", "start": 1103.84, "end": 1111.52}, {"text": "provide updates as come forward um but beyond that we we have been really looking at uh the public engagement the", "start": 1111.52, "end": 1119.159}, {"text": "indigenous consultation the key objectives that have come out of there and the expectations and we've had some really great", "start": 1119.159, "end": 1125.039}, {"text": "conversations um with Perkins and will and with the community um as well as uh", "start": 1125.039, "end": 1130.919}, {"text": "taking tours of different branches and um I'm excited to to bring that forward when we", "start": 1130.919, "end": 1136.84}, {"text": "can comments or questions I have one oh I'm sorry go", "start": 1137.72, "end": 1142.88}, {"text": "ahead super quick one so is the open house that was scheduled for January 21st still on or is that okay no we will", "start": 1142.88, "end": 1150.679}, {"text": "um once we have a clear picture of whether or not the concept that has been developed so far is still viable then you know then it's a lift on the pause", "start": 1150.679, "end": 1157.4}, {"text": "and then we just proceed as we had planned with a new date um but if we need to re-envision or or take a another", "start": 1157.4, "end": 1164.559}, {"text": "look at what's possible on that site um then will bring an adjustment timeline", "start": 1164.559, "end": 1169.96}, {"text": "to the board um I had one question and that is what has happened um there's been some", "start": 1169.96, "end": 1176.32}, {"text": "public consultations uh recently what can you give us a bit of a summary of what you heard there yeah in terms of of", "start": 1176.32, "end": 1182.32}, {"text": "the the public consultation um we really heard a lot about wanting a landmark", "start": 1182.32, "end": 1189.36}, {"text": "building in Downtown that really takes advantage of um both the views of 60", "start": 1189.36, "end": 1194.64}, {"text": "mile Creek um but also the ability to kind of Connect into that down core um you know downtown isn't just", "start": 1194.64, "end": 1202.44}, {"text": "Lakeshore there are other streets moving up to Randall and there are businesses and and restaurants all through there", "start": 1202.44, "end": 1208.6}, {"text": "and so can we create more of a a flow through and what kind of role does the library play in in creating more", "start": 1208.6, "end": 1214.72}, {"text": "vibrancy deeper into into the Oakville downtown um they've also highlighted", "start": 1214.72, "end": 1223.44}, {"text": "uh what central can bring outside of the different libraries right and we we", "start": 1223.44, "end": 1228.76}, {"text": "talked a little bit about that as part of the parks uh Recreation and Library master plan is what makes Central", "start": 1228.76, "end": 1234.52}, {"text": "Library unique and that was a question that we wanted to ask as part of the public consultation so we did hear about", "start": 1234.52, "end": 1241.24}, {"text": "um it needs to be a destination Library it needs to have features and services", "start": 1241.24, "end": 1246.52}, {"text": "um that serve the whole community and what does that look like um so those are conversations that that continue to be", "start": 1246.52, "end": 1252.559}, {"text": "ongoing um you know if anybody's been to our current uh Central Branch the", "start": 1252.559, "end": 1257.679}, {"text": "children's area we knew that that would be a major um concern and and and desire", "start": 1257.679, "end": 1262.799}, {"text": "for people it is one of our biggest children spaces um and when we first started having conversations about um", "start": 1262.799, "end": 1269.6}, {"text": "moving or even when we were talking uh do we move or do we renovate um that was one of the key things that I kept", "start": 1269.6, "end": 1274.799}, {"text": "hearing you know I raised I raised my kids in this children's area or I grew up in this children's area and so really", "start": 1274.799, "end": 1281.279}, {"text": "understanding what is it about that that we can then take with us um to create an", "start": 1281.279, "end": 1286.64}, {"text": "even better kind of scenario at at at the new facility but but recognizing", "start": 1286.64, "end": 1292.08}, {"text": "what that space meant to so many families throughout the year um really", "start": 1292.08, "end": 1297.52}, {"text": "strong desire for there to be an integration between outdoor and indoor space um which is is really nice for us", "start": 1297.52, "end": 1303.2}, {"text": "to hear because it echoes what we've been hearing in terms of others right when we introduced The Outdoor space at Glenn Abbey the outdoor spaces that", "start": 1303.2, "end": 1309.36}, {"text": "we're introducing as part of 16 mile um as we continue to get these consultations it keeps coming up which", "start": 1309.36, "end": 1314.559}, {"text": "tells us we're on the right track really trying to integrate that um indoor outdoor connection um that we can really", "start": 1314.559, "end": 1321.64}, {"text": "build into this uh and again community space which which we've talked about you know when when Perkins of will came or", "start": 1321.64, "end": 1327.36}, {"text": "even when Monte Brown was here um to really look at what is the role of the", "start": 1327.36, "end": 1332.799}, {"text": "library in providing community space and what opportunities are there at Central um to provide an event space for those", "start": 1332.799, "end": 1339.72}, {"text": "of you who've been in our current Auditorium it's well used but it it's not um a space people are clamoring to", "start": 1339.72, "end": 1346.36}, {"text": "have access to but I think there's a really great opport opportunity for us to create an event space in the new", "start": 1346.36, "end": 1351.6}, {"text": "Central um which then selfishly also is potentially a revenue Avenue for us to to be able to to explore um and then", "start": 1351.6, "end": 1359.64}, {"text": "there was a lot of conversation around the role of the Oakville room um and how we can make that prominent and importance and and more so than than", "start": 1359.64, "end": 1366.559}, {"text": "just having the Oakville room but the opportunity for us to integrate some of of oakville's History not just in a room", "start": 1366.559, "end": 1372.84}, {"text": "hidden away but throughout the facility and potentially um Beyond so those was those are some key pieces that came", "start": 1372.84, "end": 1378.52}, {"text": "better the public consultation um that we've been really looking at incorporating in into the concept", "start": 1378.52, "end": 1384.799}, {"text": "anything surprising that really leap Le out at you from the the the other consultations you've had other than the", "start": 1384.799, "end": 1389.84}, {"text": "dog spaces which I I'm curious about what that's all about in the report it talked about dog spaces oh yes yes well", "start": 1389.84, "end": 1397.36}, {"text": "there's there there are some um strong advocates for for more uh animal spaces uh on the on the downtown Bia um uh", "start": 1397.36, "end": 1405.6}, {"text": "related to that um I don't think anything was surprising it was", "start": 1405.6, "end": 1410.96}, {"text": "definitely um helpful for things that we thought would be major components to", "start": 1410.96, "end": 1416.96}, {"text": "hear about the major components um I I was I I guess this was a surprise", "start": 1416.96, "end": 1424.48}, {"text": "I was surprised um especially at the open house the number of conversations that that we had um about the the local", "start": 1424.48, "end": 1431.6}, {"text": "history component to it and and wanting really to to be have that expanded um which then led into some really great", "start": 1431.6, "end": 1437.799}, {"text": "conversations about how we then bring in the Indigenous perspective um and how", "start": 1437.799, "end": 1442.96}, {"text": "that can can be integrated in um throughout the", "start": 1442.96, "end": 1448.2}, {"text": "entire philosophy really of of of the build itself when you say local history you mean local history in general or of", "start": 1448.2, "end": 1454.08}, {"text": "this basis so I think there was there was a lot of conversation about you know we", "start": 1454.08, "end": 1459.76}, {"text": "have we have the Oakville room um but is there the ability to to look at that to", "start": 1459.76, "end": 1466.279}, {"text": "incorporate more what is our connection with with the museum and the Oakfield Museum and and I think we've been operating as separate kind of pieces to", "start": 1466.279, "end": 1472.24}, {"text": "have a conversation to be like you know what is the role of us having this this space and these materials in um", "start": 1472.24, "end": 1479.6}, {"text": "providing access but also um potentially triggering interest by having it more", "start": 1479.6, "end": 1485.52}, {"text": "available rather than just in bookshelves if if that makes sense that's excellent that's a that's a really good suggestion yeah okay thank", "start": 1485.52, "end": 1492.44}, {"text": "you I'll come back for oh see I inspired so much conversation bill I'll go with you first than AIS", "start": 1492.44, "end": 1499.278}, {"text": "I was just wondering sorry the um I was quite interested in the uh the donor's", "start": 1499.44, "end": 1504.88}, {"text": "comments um from their open house and I guess that was September um and I was", "start": 1504.88, "end": 1510.36}, {"text": "quite impressed with uh with some of the feedback and I was just wondering did you guys come up with um some some good", "start": 1510.36, "end": 1517.44}, {"text": "potential fundraising opportunities based on what some of these people were suggesting", "start": 1517.44, "end": 1525.52}, {"text": "because you know that would be the right group to uh yeah sort of try to uh you", "start": 1525.52, "end": 1533.279}, {"text": "know um work with on that and I was just I was just wondering no so we we have", "start": 1533.279, "end": 1538.36}, {"text": "had um we did have some really good conversations both at the the donor open house but but since then as more", "start": 1538.36, "end": 1544.88}, {"text": "information about about the project comes out um and and we're kind of at um", "start": 1544.88, "end": 1550.279}, {"text": "because they're like we don't have anything to show them yet right so we are having conversation", "start": 1550.279, "end": 1555.48}, {"text": "about what area they're interested in that way we continue to engage with them as the kind of Concepts develop and be", "start": 1555.48, "end": 1561.32}, {"text": "like hey are you are you interested in you know children and early literacy and so what we'll have conversations about", "start": 1561.32, "end": 1567.399}, {"text": "how you could support the children's area are you really interested in in you know Oakville history and and and so", "start": 1567.399, "end": 1572.76}, {"text": "we'll keep you in in kind of informed with those types of pieces and we've had some really great conversations um with", "start": 1572.76, "end": 1578.64}, {"text": "those pieces and and we're really eager uh to continue those as we move forward with identifying actual spaces in the", "start": 1578.64, "end": 1585.84}, {"text": "building because to date it's been a lot of the outside archit with more like placeholders inside um so", "start": 1585.84, "end": 1592.84}, {"text": "once we get to to understand you know how many rooms we're going to have are we going to have program rooms is that what you're interested in or are you", "start": 1592.84, "end": 1598.6}, {"text": "interested in you know sponsoring our our children's area and what that may look like and and and kind of like", "start": 1598.6, "end": 1603.84}, {"text": "working through that um together yeah because you know I I I I'm", "start": 1603.84, "end": 1609.799}, {"text": "reading here something spectacular on the site and you know um making a big", "start": 1609.799, "end": 1615.36}, {"text": "splash on the design and you know I mean those kinds of things things sound like fundraising to me absolutely anyway", "start": 1615.36, "end": 1622.6}, {"text": "thank you thanks um AIS you're next so I know the survey is just one", "start": 1622.6, "end": 1628.96}, {"text": "piece of the feedback that's being used but um there was a lot of information about the demographics and I was curious", "start": 1628.96, "end": 1634.88}, {"text": "to know and maybe you don't how closely those demographics align with our overall like our current users of the", "start": 1634.88, "end": 1642}, {"text": "library and I know each branch is probably different but you know I I I", "start": 1642, "end": 1647.08}, {"text": "guess I was just surprised that the the percentage of English speaking was so high and I didn't know if that you know", "start": 1647.08, "end": 1654.799}, {"text": "could potentially skew things or no definitely it does speak to I can't tell", "start": 1654.799, "end": 1659.88}, {"text": "you that we did a one for one comparison a comparison of it um but we did know that one of our biggest challenges would", "start": 1659.88, "end": 1666.159}, {"text": "would especially with the survey would be to get respondents from all areas of Oakville and and we really tried to", "start": 1666.159, "end": 1672.48}, {"text": "brainstorm different ways to to to Market it or frame it um because our", "start": 1672.48, "end": 1679.559}, {"text": "our thought process was is that people up in like w seven would would oh that's that's Central that's not for us um and", "start": 1679.559, "end": 1686.039}, {"text": "so how do we how do we overcome that which is why we we tried to do more of a holistic approach to do a survey but", "start": 1686.039, "end": 1691.559}, {"text": "then also you know the the the teen session that we had we pulled significant amount from up there so how", "start": 1691.559, "end": 1697.88}, {"text": "could we kind of tackle some of the children's programs we deliberately ran at all the branches so how could we kind of balance out what we thought was", "start": 1697.88, "end": 1704.6}, {"text": "likely to happen with the survey because people see Central Branch oh that's that's a Down Oak fil thing um in order", "start": 1704.6, "end": 1710.919}, {"text": "to to try and create a holistic picture so across all the sources of data you're", "start": 1710.919, "end": 1716.24}, {"text": "hoping to get a good cross-section exactly yeah thanks thank you um", "start": 1716.24, "end": 1724.919}, {"text": "Merith one of the things that uh stood out to me as I was reading the engagement study was that I saw a lot of", "start": 1725.279, "end": 1732.12}, {"text": "um feedback about a desire for a cafe or something on site that seemed to come up", "start": 1732.12, "end": 1738.159}, {"text": "and I was just curious if that's something that the team has started to think about um you know what that might", "start": 1738.159, "end": 1745.159}, {"text": "look like if is that feasible and I was just thinking I know a lot of the community centers have like a food", "start": 1745.159, "end": 1751.32}, {"text": "service is there you know alignment or using the same type of partner to be able to offer the same way that they do", "start": 1751.32, "end": 1756.919}, {"text": "at you know some of our rec centers and Arenas to be able to offer that definitely seems like there's a desire a", "start": 1756.919, "end": 1762.679}, {"text": "strong desire for something like that to complement the library no absolutely and", "start": 1762.679, "end": 1767.919}, {"text": "and we were definitely looking at it and in the the current design that that is in flux there is a space um that could", "start": 1767.919, "end": 1774.88}, {"text": "either be used for a cafe or um potentially even a friends at the library bookstore but there is there is", "start": 1774.88, "end": 1780.519}, {"text": "a dedicated kind of piece related to that I think the next step that that we're looking into is actually putting out um a request for interest to see who", "start": 1780.519, "end": 1788.039}, {"text": "would be interested in working with us on that space um you mentioned the recreation model I'm not going to lie", "start": 1788.039, "end": 1794.12}, {"text": "I'm not overly keen on on bringing that in what I would like to see would be find a way to partner with one of the", "start": 1794.12, "end": 1801.039}, {"text": "coffee shops that are currently in downtown Oakville in order to be able tooke to support that so is it um one of", "start": 1801.039, "end": 1806.799}, {"text": "them does a kiosk uh and and kind of like ties those two pieces together so that we're not competing we're really", "start": 1806.799, "end": 1812.039}, {"text": "looking to to support um what's in there um and then you do get the draw of having a recognizable name um which", "start": 1812.039, "end": 1818.6}, {"text": "definitely connects with the community a little bit better um and allows us to have I think different conversations um", "start": 1818.6, "end": 1828.76}, {"text": "and is that like also you know like a revenue line as well that doesn't exist currently I think we'll have to look at", "start": 1828.76, "end": 1835.36}, {"text": "how that how that plays out right um the revenue would be through a leasing um I", "start": 1835.36, "end": 1842.399}, {"text": "I I mean I can't say that that they wouldn't be interested in some kind of Revenue sharing but that would be part", "start": 1842.399, "end": 1848.12}, {"text": "of the whole conversation piece um related to that but I suspect it would more come through a lease than than than", "start": 1848.12, "end": 1854.12}, {"text": "a share of the profits yeah that's it Mida thank you um anything", "start": 1854.12, "end": 1862}, {"text": "further so this is I guess we don't have any action tonight so this is a motion to receive the information that has been", "start": 1862, "end": 1867.76}, {"text": "distributed this evening Rebecca the automatic seconded by thank", "start": 1867.76, "end": 1875.6}, {"text": "you Bill all in favor that's carried I got your name right right it's Bill", "start": 1875.6, "end": 1880.72}, {"text": "right nice to meet you I'm Jeff yeah thank you uh okay so moving on to uh s", "start": 1880.72, "end": 1889.48}, {"text": "7 two display and distribution of Community Information policy I just want to say in advance thank you for the", "start": 1889.48, "end": 1895.279}, {"text": "edits related to uh uh the clarification between political and governmental uh", "start": 1895.279, "end": 1901.08}, {"text": "information that I think that really fits the bill that you've achieved uh any further comments we've seen this a", "start": 1901.08, "end": 1906.639}, {"text": "couple times so I don't think there's a presentation necessary unless you want one no I was just I was just going to point out the the how we tried to adapt", "start": 1906.639, "end": 1913.519}, {"text": "what we heard from the board I appreciate it um Soo this is on uh page top of page two of of", "start": 1913.519, "end": 1921.24}, {"text": "the red lined version so and I know that today is for", "start": 1921.24, "end": 1926.44}, {"text": "approval so I should have caught that during feedback so apologies but um it's it so the the paragraph start starts", "start": 1926.44, "end": 1933.519}, {"text": "with opl will not display or distribute but it's not limited to any material that is promotional of a specific Faith", "start": 1933.519, "end": 1941.279}, {"text": "religion relig religious service or any material from groups and the goals on stock about um actions or intention that", "start": 1941.279, "end": 1948.96}, {"text": "undermined um the well-being of other group I wonder if they should be split in two separate bullets only because it", "start": 1948.96, "end": 1955.88}, {"text": "would imply that uh actions and intentions that undermine have something to do with religion oh I see what you're", "start": 1955.88, "end": 1962.12}, {"text": "saying yeah good call that's how I read it maybe it's nitpicking but uh I think", "start": 1962.12, "end": 1967.36}, {"text": "we could we could approve it by saying that yeah as amended and just make another bullet point yeah no we can do", "start": 1967.36, "end": 1974.799}, {"text": "that especially in this day and age right now with the stuff that we're facing yeah yeah it's not definitely not the intention to vilify religious", "start": 1974.799, "end": 1982.08}, {"text": "intentions yeah so it's a good clarification so we've taken away the vilification of politicians and I'm just", "start": 1982.08, "end": 1987.24}, {"text": "kidding um anything further on this one oh councelor", "start": 1987.24, "end": 1993.639}, {"text": "Chism thank you Jeff uh just a quick question with respect to the digiti digital work uh have you've uh connected", "start": 1993.639, "end": 2000.6}, {"text": "with the the town's corporate Communications with respect to policy that because we're in the same", "start": 2000.6, "end": 2005.919}, {"text": "facilities uh as Rec Center do we have the same policies with respect to the information and the the", "start": 2005.919, "end": 2014.32}, {"text": "digital excuse me monitors that are in the the monitors yes sorry thank you so we have our own um although we use the", "start": 2014.32, "end": 2021.799}, {"text": "same um Hardware uh as the town um we", "start": 2021.799, "end": 2028.48}, {"text": "control it ourselves so it's controlled by our own policies and procedures so I just just not to shoot", "start": 2028.48, "end": 2034.72}, {"text": "holes in it if there's some if you're walking into the Lo Library there's something on there and you can't do it", "start": 2034.72, "end": 2040.039}, {"text": "on the town one I just I just don't want to be caught uh in between uh two different policies within within the", "start": 2040.039, "end": 2045.84}, {"text": "same facility that's the only thing I I would concern about I yeah I mean that", "start": 2045.84, "end": 2051.8}, {"text": "that hasn't happened to date um the only the only thing I would flag as a concern around that is is that I would I would", "start": 2051.8, "end": 2057.679}, {"text": "say that there is a separation about the role that that we play in terms of some of our program around intellectual", "start": 2057.679, "end": 2063.52}, {"text": "Freedom that may not necessarily um be aligned with the municipality um that would that", "start": 2063.52, "end": 2070.44}, {"text": "would prompt a conversation between us absolutely yeah that's that I think that's just having the conversation uh", "start": 2070.44, "end": 2076.398}, {"text": "would be suffice for it thank you thanks Ray further comments or", "start": 2076.399, "end": 2082.839}, {"text": "questions celo you want to move this since you were the first questioner celso has moved it the approval seconded by thank you Andrew all in favor that's", "start": 2082.839, "end": 2091.56}, {"text": "approved okay volunteer policy 7.3 um so this one as as we we discussed", "start": 2091.56, "end": 2097.68}, {"text": "a little bit at the beginning um is really dealing with volunteers that are separate for the friends of the library and would um therefore fall under our", "start": 2097.68, "end": 2104.92}, {"text": "requirement for a police check so with the recent changes we've made to the police check procedure we wanted to", "start": 2104.92, "end": 2110.119}, {"text": "align uh our volunteer policy with that so that's the the singular change somebody who raised the police", "start": 2110.119, "end": 2116.68}, {"text": "check issue last time that sent it back I don't remember there was somebody who had some concerns about that I'm just want to make sure they're satisfied with", "start": 2116.68, "end": 2122.8}, {"text": "the outcome wants to admit to it okay fine just kidding any questions or", "start": 2122.8, "end": 2130.04}, {"text": "comments yes I'm there too um see my hand oh I'm sorry you're you're off to", "start": 2130.04, "end": 2135.839}, {"text": "the side for me so uh you're not on the big monitor okay ray you have the floor", "start": 2135.839, "end": 2141.119}, {"text": "yeah just a couple quick questions with that the friends the friends of the library are they an incorporated group", "start": 2141.119, "end": 2147.32}, {"text": "or do they do a fundraising and uh donations to the to the uh the library um so there is there is a varied", "start": 2147.32, "end": 2155.16}, {"text": "history with the friends of the library when I started with the organization back in 2014 they were a fully separate", "start": 2155.16, "end": 2162}, {"text": "group um that were um I don't know if they were necess I think they might have actually been Incorporated um but it was", "start": 2162, "end": 2168.64}, {"text": "in 2015 or 2016 that they dissolved and then just became a committee of volunteers for the library um so right", "start": 2168.64, "end": 2175.56}, {"text": "now they they are a committee that's managed through our um manager of Community Development and engagement uh", "start": 2175.56, "end": 2183.079}, {"text": "and they primarily deal with the book sales um and all that funds go to directly into the library so at the end", "start": 2183.079, "end": 2190.16}, {"text": "of the day they have a um a committee and do they have a an account uh money", "start": 2190.16, "end": 2198.119}, {"text": "that is donated to the uh the library so all funds that that they raise are are", "start": 2198.119, "end": 2204.2}, {"text": "given to the well they're not really given to us since since the money comes to us directly um because they're", "start": 2204.2, "end": 2209.44}, {"text": "they're volunteers um there is that money flows through uh the management team that that oversees that okay thank", "start": 2209.44, "end": 2217.28}, {"text": "you just a bit of history on that I mean I was I've been well I've been here a long time they're not separate accounts", "start": 2217.28, "end": 2222.359}, {"text": "they're all integrated yeah but just a bit of history as terara was saying it used to be a separate organization and it actually caused some some challenges", "start": 2222.359, "end": 2229.04}, {"text": "one of the bigger issues was they didn't have insurance um yes that was that was the Lynch pin yes yeah and the board was", "start": 2229.04, "end": 2234.68}, {"text": "very insistent that that be resolved one way and I think the conclusion was that they should just become part of the", "start": 2234.68, "end": 2239.8}, {"text": "library so I think it was a good decision at the time yeah yeah I would agree questions comments thank you", "start": 2239.8, "end": 2246}, {"text": "Andrew uh yeah thank you for this um two questions on the uh uh the police record", "start": 2246, "end": 2252.319}, {"text": "or criminal record checks um first unless I'm missing it I don't see a", "start": 2252.319, "end": 2259}, {"text": "notation about how frequently those would need to be re", "start": 2259, "end": 2265.359}, {"text": "refreshed uh I want to say it's three years for staff is that correct it is it", "start": 2265.359, "end": 2272.04}, {"text": "is 3 years we don't have that dedicated in the policy um we run that through our", "start": 2272.04, "end": 2278.119}, {"text": "procedure okay okay um secondarily and", "start": 2278.119, "end": 2283.48}, {"text": "this yeah this might be a rabbit hole that that doesn't actually have an exit but what if you have a volunteer who's", "start": 2283.48, "end": 2289.76}, {"text": "17 years old is active and then they have their 18th birthday requireed are they required to suspend", "start": 2289.76, "end": 2296.16}, {"text": "volunteering go get a criminal record check come back theoretically there'd be nothing on it on their 18th birthday", "start": 2296.16, "end": 2302.52}, {"text": "anyway how would that work it doesn't explicit it say I'm not", "start": 2302.52, "end": 2308.72}, {"text": "I'm not entirely sure I mean say before commencement of their volunteer placement for that's worth 18 and older before commencement so if they're", "start": 2308.72, "end": 2314.88}, {"text": "already volunteering maybe there's a little bit of leeway for yeah and and I would say that the majority of our volunteer um opportunities aren't", "start": 2314.88, "end": 2321.72}, {"text": "long-term where you're volunteering in this role for for years it really tends to be like you're coming in um and and", "start": 2321.72, "end": 2327.16}, {"text": "you're working you're helping us especially for for you know the students you know summer reading they'll come in in sport summer reading it's it's two", "start": 2327.16, "end": 2333.359}, {"text": "months that they volunteer with us and then they're off and then we we'd catch that the next next time round so we", "start": 2333.359, "end": 2338.44}, {"text": "don't actually have volunteers in place for years no okay no okay that makes it a lot simpler then all right thank you", "start": 2338.44, "end": 2345.64}, {"text": "Meredith I'm sorry I skipped you last time I apologize on this one um I noted that", "start": 2345.64, "end": 2354.44}, {"text": "board members weren't identified as part of this policy and I was wondering if", "start": 2354.44, "end": 2359.52}, {"text": "there was value in including volunteer board members in this policy as well", "start": 2359.52, "end": 2368.96}, {"text": "we we could um I'm not sure the requirement for the police", "start": 2373.04, "end": 2379.16}, {"text": "check would be needed for the board", "start": 2379.16, "end": 2384.4}, {"text": "but I might suggest just to air on the side of caution that it maybe could be a", "start": 2384.4, "end": 2390.24}, {"text": "good idea okay that would require consultation", "start": 2390.24, "end": 2395.4}, {"text": "with the uh legal staff though because board members are appointed by authority of the Ontario Library act sorry I'm", "start": 2395.4, "end": 2403.44}, {"text": "sorry sorry Jeff I'm jumping in there I just heard a noise jumping in there usually there two", "start": 2403.44, "end": 2411.28}, {"text": "things that there's some difficulties even with police checks and you're absolutely right when you have younger", "start": 2411.28, "end": 2416.4}, {"text": "ones coming in 17 18 even if there were even if they had got in trouble in with", "start": 2416.4, "end": 2421.52}, {"text": "the law and so forth they're not convicted it doesn't show on a record so at the end of the day sometimes these police checks are", "start": 2421.52, "end": 2428}, {"text": "are not are not U I always say um up to date or they're just not Ava available", "start": 2428, "end": 2433.56}, {"text": "for because then it's under the um the youth act too so there there's real problems with with police checks for for", "start": 2433.56, "end": 2440.359}, {"text": "teenagers so just to give you on that one the other thing too is why we have police checks um with youth and and are", "start": 2440.359, "end": 2448.48}, {"text": "because they're dealing with the public and uh and dealing with children and so forth and that was that always became a", "start": 2448.48, "end": 2454.64}, {"text": "big issue with us way back when uh on uh our program so that was an important thing but the difficulty is it becomes a", "start": 2454.64, "end": 2462.76}, {"text": "cost factor for the individual who only going to be there for a couple months a police check costs money and the reality", "start": 2462.76, "end": 2468.079}, {"text": "of it is who's paying for it and if it if the individual has to pay for it uh they're saying it's not worth the time", "start": 2468.079, "end": 2474.16}, {"text": "for me to for a couple months of volunteer work to have it to have to go through that process so there you know", "start": 2474.16, "end": 2479.44}, {"text": "it's input versus output sometimes has to be in consideration with respect to police checks so I'm not totally", "start": 2479.44, "end": 2486.48}, {"text": "convinced with police checks are the best thing uh uh at times but again I", "start": 2486.48, "end": 2491.8}, {"text": "understand for the due diligence and duty of care for for our public uh this is a requirement and I understand that", "start": 2491.8, "end": 2498.96}, {"text": "uh so I just leave it as that to let's let's let's be uh um I guess um aware of", "start": 2498.96, "end": 2505.119}, {"text": "the of the situations and the difficulties and the challenge we have with police checks thank", "start": 2505.119, "end": 2511.839}, {"text": "you isn't that counter to this entire policy which clearly lays out that the opl will take take on the cost of that", "start": 2511.839, "end": 2518.56}, {"text": "and due to the nature of what it is that it is well the good news is that Uncle Doug Ford has eliminated the cost of", "start": 2518.56, "end": 2525.359}, {"text": "police checks for volunteers so there is no more cost right yeah okay so sorry so just back to my original point I would", "start": 2525.359, "end": 2532.92}, {"text": "just like to provide that feedback and input I think for consideration for to", "start": 2532.92, "end": 2538.72}, {"text": "consider board members to fall under this so I'm not aware of what the legal concerns are but I think just to the", "start": 2538.72, "end": 2544.599}, {"text": "nature of what it is that we do that we do often visit you know public um and open houses and events with the", "start": 2544.599, "end": 2552}, {"text": "community not to mention the reputational risk of the board to do that extra step of check um could be", "start": 2552, "end": 2558.68}, {"text": "something to consider whether it's part of this PO policy or a separate one yeah I I don't disagree with you the only", "start": 2558.68, "end": 2564.8}, {"text": "reason I gave the caveat is because we don't appoint board members Council does so that would have to be a council", "start": 2564.8, "end": 2570.76}, {"text": "policy' have to check through Clerk and you have to go to the legal in clerks whether or not you can put a caveat on", "start": 2570.76, "end": 2576.48}, {"text": "an appointment to a board that is governed by The Province so I great thought and I I'm", "start": 2576.48, "end": 2583.72}, {"text": "not saying that it's not a good thought but we'd have to carefully check that so we can't just do that on the Fly tonight", "start": 2583.72, "end": 2589.599}, {"text": "okay Andrew you have a question or comment yeah just further pardon me to your your latest remark um I think", "start": 2589.599, "end": 2596.68}, {"text": "that's uh beyond the scope of of our board in this policy because of the appointments process I I don't think it", "start": 2596.68, "end": 2602.96}, {"text": "has a place here I think independently if a board member were to uh to sign up as a volunteer with the", "start": 2602.96, "end": 2609.359}, {"text": "opl then they should go through the the full process but as it is um I don't see that you know that it's Germain and I", "start": 2609.359, "end": 2616.8}, {"text": "don't think that it's um I don't actually see it as an issue either for just the ordinary um board work that we", "start": 2616.8, "end": 2623.319}, {"text": "do um yeah that's all thanks well we'll we'll have the we'll get the information", "start": 2623.319, "end": 2629.48}, {"text": "back and if it's if it's worthy of consideration then certainly we'll take that we'll bring that back to the board", "start": 2629.48, "end": 2635.119}, {"text": "and um but if you could report back on that that's great so not withstanding that this is a motion to receive I", "start": 2635.119, "end": 2641.48}, {"text": "apologize I didn't look to my right you sort of waved me off when I asked say something yeah I know Rod had", "start": 2641.48, "end": 2648.72}, {"text": "Rod had done the the almost won almost won the auction not motion right uh so I'm going to go to Rod yes and you win", "start": 2648.72, "end": 2655.92}, {"text": "the auction wow okay um just a quick question on third party liability the", "start": 2655.92, "end": 2662.16}, {"text": "the very last bullet point Library volunteers are covered by so this is if they do something terrible themselves or", "start": 2662.16, "end": 2670.52}, {"text": "their actions cause trouble or are they covered in any way uh what are we looking at exactly when we say third", "start": 2670.52, "end": 2677.96}, {"text": "party", "start": 2677.96, "end": 2680.318}, {"text": "liability so you're asking why they're covered under no not why what what is covered they're they're just if they do", "start": 2684.52, "end": 2690.68}, {"text": "something they are not liable because they're they're covered by this what is just spell out kind yeah so so for", "start": 2690.68, "end": 2696.72}, {"text": "example Le um because this I I was going to use a", "start": 2696.72, "end": 2701.92}, {"text": "friends of the library volunteer um but for example um I'm trying to think of of of of of an", "start": 2701.92, "end": 2709.96}, {"text": "example where well I can give you one if a volunteer runs over somebody's foot with a cart yes um I mean technically", "start": 2709.96, "end": 2716.16}, {"text": "they're not an employee of the corporation so they would have to be covered by a third party liability", "start": 2716.16, "end": 2721.559}, {"text": "Clause essentially yeah yeah all right thank you very much not that that's ever happened not that I know that we know", "start": 2721.559, "end": 2727.64}, {"text": "not that we're going to admit tonight yeah thanks okay uh Bill sorry uh just", "start": 2727.64, "end": 2732.96}, {"text": "further to what Andrew said about the police police checks I mean it was always my understanding when I was a", "start": 2732.96, "end": 2738.52}, {"text": "scout leader I had to get police checks all the time because we were dealing with kids and you know closely with kids", "start": 2738.52, "end": 2746}, {"text": "and so it was very important and I don't I just think from from the board's point", "start": 2746, "end": 2751.4}, {"text": "of view we're actually not we're actually not dealing with um", "start": 2751.4, "end": 2757.68}, {"text": "like kids in the normal our normal position as a board member I don't I", "start": 2757.68, "end": 2763.359}, {"text": "don't well I haven't so I'm not sure I'm really not sure what the um you know why", "start": 2763.359, "end": 2770.079}, {"text": "that would be something that the board should actually do because unless it's changed with with police checks and it's", "start": 2770.079, "end": 2776}, {"text": "it's I always thought it was more youth oriented than anything else well I think it's it's youth inv vulnerable individuals but I think that that", "start": 2776, "end": 2782.48}, {"text": "there's a reputational risk thing too I know that yeah um for example I mean I serve on I serve on the police board and", "start": 2782.48, "end": 2788.76}, {"text": "I'm not dealing directly with children but there's a reputational risk and the fact that I'm being provided with confidential information and such", "start": 2788.76, "end": 2794.88}, {"text": "there's a there's that whole piece about you know is the person reliable to have you know to to no confidential", "start": 2794.88, "end": 2801.2}, {"text": "information like you know okay and or or or as as was pointed out earlier by meor that's the whole reputational risk you", "start": 2801.2, "end": 2807.52}, {"text": "appoint somebody and then find out later on that they're a habitual Book Thief I", "start": 2807.52, "end": 2812.72}, {"text": "you know I'm being a little factious but I think that there it's it's worth looking at in my I I I'm on side with", "start": 2812.72, "end": 2818.48}, {"text": "Meredith that we should we should at least go down the rabbit hole and see if there's there's value in it I'm not sure", "start": 2818.48, "end": 2823.52}, {"text": "we can though yeah because it would have to be the town and that would have to be that' be a town that would be a change", "start": 2823.52, "end": 2828.64}, {"text": "of corporate policy within the town and could have implications on other boards right um I'm just not sure what the", "start": 2828.64, "end": 2834.16}, {"text": "police check actually is checking it checks previous convictions so there's there's different types there's", "start": 2834.16, "end": 2839.839}, {"text": "different levels so there's there's a basic police check which just reports on on um convictions there's a secondary", "start": 2839.839, "end": 2846.319}, {"text": "police check which reports on any ongoing what you may have in the in the hopper so to speak in the legal judicial", "start": 2846.319, "end": 2852.359}, {"text": "system and then the third one is vulnerable sector which just expands the scope of the uh um uh the check and", "start": 2852.359, "end": 2859.559}, {"text": "could include information on allegations of abuse", "start": 2859.559, "end": 2865.48}, {"text": "okay depending on the circumstances um okay uh who else was on my list I think", "start": 2865.52, "end": 2871.359}, {"text": "Rebecca you're up next I just wanted to say I think as our normal function as a", "start": 2871.359, "end": 2876.559}, {"text": "board board I don't think we need it but we're often given volunteer opportunities like Mida said say to go", "start": 2876.559, "end": 2882.68}, {"text": "into the parade or go into the library and I think then once those volunteer opportunities are offered and accepted", "start": 2882.68, "end": 2889.88}, {"text": "then it makes sense to have it so I don't think it's necessarily necessary as just a board member but once it kind", "start": 2889.88, "end": 2897.44}, {"text": "of crosses the line into like a community volunteer at the library then I do think it's necessary and many of us", "start": 2897.44, "end": 2904.44}, {"text": "volunteer in the community anyways and probably already have her checks", "start": 2904.44, "end": 2909.559}, {"text": "so anything further well I just want to I just want to make sure I have a consensus here um", "start": 2909.559, "end": 2916}, {"text": "does anybody object to the notion of having staff just review this and come back with uh further information when", "start": 2916, "end": 2922.2}, {"text": "this comes back to us for uh consideration okay so can I get a motion to receive the item with staff Direction", "start": 2922.2, "end": 2928.359}, {"text": "his hand up I'm sorry oh I keep up I got to put you in front of me Ray that's okay um just just a couple", "start": 2928.359, "end": 2936.4}, {"text": "comments and I I'm I'm listening to the conversation and it's good conversation with respect to it why the police checks", "start": 2936.4, "end": 2944.359}, {"text": "in in I'm not going to use Recreation okay and I know Paul's online here it's a due diligence and a duty of care", "start": 2944.359, "end": 2950.559}, {"text": "that's something that uh that after the fact that something does happen when you get into a court of Discovery um they", "start": 2950.559, "end": 2957.079}, {"text": "will ask like a checklist you you do this this and this if you don't do that then then you have some some um", "start": 2957.079, "end": 2963.72}, {"text": "negligence a portion of negligence so we've got to be very careful when we do these uh police checks if it's necessary", "start": 2963.72, "end": 2970.28}, {"text": "and I'm a firm believer in having it when you're in the public or you're with children's programs and so forth that seems to we propensity of of police", "start": 2970.28, "end": 2977.24}, {"text": "checks have to be done at the board level um I'm not I'm not in agreement with it but I would uh I do agree with", "start": 2977.24, "end": 2984.839}, {"text": "looking at it through the the uh the town on this one to get a um a comment", "start": 2984.839, "end": 2990.16}, {"text": "or clarification on it uh with board members but uh that's that's the reason why we have police checks uh going back", "start": 2990.16, "end": 2997.119}, {"text": "you know we've been doing police checks for many years and it's important but uh yeah for board members I think we need", "start": 2997.119, "end": 3002.319}, {"text": "to do a quick review but I I'm not I'm not of an agreement to to go through that process with board members uh not", "start": 3002.319, "end": 3009.2}, {"text": "knowing the uh the advice of our our solicitor so just leave it as that thank you thank you okay so the motion will be", "start": 3009.2, "end": 3015.88}, {"text": "to receive and to um refer to staff uh for well the comment to staff about to", "start": 3015.88, "end": 3021.52}, {"text": "re to review whether or not there is a requirement or an opportunity or any rational now for including board members", "start": 3021.52, "end": 3028.559}, {"text": "in that policy so that's that's simply to come back and report but there's no other there's no other feedback on this policy other than", "start": 3028.559, "end": 3034.48}, {"text": "that okay so you got your marching orders uh can I get a motion to receive please thank you Meredith Rebecca and", "start": 3034.48, "end": 3041.16}, {"text": "seconded by uh Rod thank you all in favor that's carried okay um good", "start": 3041.16, "end": 3047.4}, {"text": "conversation on that", "start": 3047.4, "end": 3052.559}, {"text": "uh okay Staff Development Day um so every year we we bring the board a", "start": 3054.64, "end": 3060.2}, {"text": "request to close the branch for a day in order to support our staff development day um for 20125 we are requesting that", "start": 3060.2, "end": 3066.44}, {"text": "the ability um to close on Friday November 7th um in order to support our staff development day um and again as we", "start": 3066.44, "end": 3073.079}, {"text": "have done in previous years the board will be invited um in order to participate we haven't yet um decided on", "start": 3073.079, "end": 3078.72}, {"text": "a theme um or or those pieces but we'll keep the board updated as as if approved", "start": 3078.72, "end": 3084.48}, {"text": "how that rolls out throughout the year do you know where you're doing it this year probably Q's been really good for", "start": 3084.48, "end": 3090}, {"text": "us the last two years so it's it's likely we'll be back at Q I really like the one at this at Sheridan College I thought that was really well done in the", "start": 3090, "end": 3096.119}, {"text": "in the conference center yeah it's it's a bit more complicated with some of the food options and some of those other pieces related to to that", "start": 3096.119, "end": 3102.96}, {"text": "okay I'm just being a bit presidential towards word five I guess that's fair yeah any comments or questions on this", "start": 3102.96, "end": 3110.92}, {"text": "SOA my hand's up there Jeff so I'm just I'm just moving the recommendation okay thank you yeah Soo um I know the the", "start": 3110.92, "end": 3119}, {"text": "school calendar is not out yet but do we know if there's a chance for this to be a PD PD or PA day so we did look at the", "start": 3119, "end": 3126.28}, {"text": "last I think three or four years to see the pattern and and feel pretty confident that this will not it hasn't", "start": 3126.28, "end": 3132.24}, {"text": "been in the past and normally there is a PA day um that traditionally happens um", "start": 3132.24, "end": 3137.4}, {"text": "I think either just before or right right after um so we thought that this one we we felt quite confident with", "start": 3137.4, "end": 3142.92}, {"text": "thank you thank you okay Ry is moving the recommendation and Cela will you second that okay all in favor that's", "start": 3142.92, "end": 3149.599}, {"text": "carried thank you um and just for clarity the", "start": 3149.599, "end": 3154.72}, {"text": "recommendation is to close all library branches on February November 7th 2025 to support a library Staff Development", "start": 3154.72, "end": 3161.119}, {"text": "Day be approved so that was the motion that we just made in past thank you uh see you update okay just wait for my", "start": 3161.119, "end": 3170.44}, {"text": "slides uh so just some quick uh project updates um so we have the 60m", "start": 3173.839, "end": 3179.319}, {"text": "construction project uh the work that's currently underway is primarily mechanical um the library space is", "start": 3179.319, "end": 3185.88}, {"text": "expected to be enclosed in April uh but the good news is that the delivery of glass that we've been waiting on uh", "start": 3185.88, "end": 3192}, {"text": "since before Christmas um is expected to arrive in the next few weeks um as the board is aware we have had a number of", "start": 3192, "end": 3198.96}, {"text": "challenges getting supplies um steel initially glass this time round um so", "start": 3198.96, "end": 3205}, {"text": "the the contractor will Pro be providing us with an updated um project schedule by the end of January so in for the", "start": 3205, "end": 3211.76}, {"text": "February meeting we we'll come with with a more um realistic time", "start": 3211.76, "end": 3218.24}, {"text": "frame um so the newspaper digitization project so the RFP has been awarded um", "start": 3219.319, "end": 3225.04}, {"text": "uh it is still in the process of getting everything signed but we are anticipating that we will have uh our", "start": 3225.04, "end": 3231.599}, {"text": "kickoff meeting oh apparently in L um January uh this is me trying to do two", "start": 3231.599, "end": 3237}, {"text": "things at one um to initiate the project plan um which hopefully means that in February we'll be able to bring you a", "start": 3237, "end": 3242.52}, {"text": "high level project plan with with timelines uh Ray has a question on this okay even though he's postage stamp size", "start": 3242.52, "end": 3249.799}, {"text": "now on my screen sorry who who uh won the award what", "start": 3249.799, "end": 3256.88}, {"text": "firm our digital world right our digital world oh which is our current which is our", "start": 3256.88, "end": 3263.2}, {"text": "current um vendor that that supports online yeah uh I have a question so what", "start": 3263.2, "end": 3271.079}, {"text": "is the timeline now so paperwork gets all signed then what happens after that so the first thing that they do is is is", "start": 3271.079, "end": 3277.28}, {"text": "take um control or or take possession of all the documents um and from there my", "start": 3277.28, "end": 3284.559}, {"text": "understanding is they'll they'll do an analysis of all of them um and then uh prioritize I think based on um the state", "start": 3284.559, "end": 3292.839}, {"text": "of them and then start the digitation process okay so they will take physical control of them take them to their", "start": 3292.839, "end": 3298.4}, {"text": "facility as soon as we get it signed we get it signed okay and presumably that's a safe and whatever facility so yeah", "start": 3298.4, "end": 3304.68}, {"text": "they're working with a third party to have like a climate controlled special excellent yes we we put that in the RFP", "start": 3304.68, "end": 3311.04}, {"text": "that that was a requirement yeah because I imagine they're pretty brittle yes yeah um and my other question is is", "start": 3311.04, "end": 3316.88}, {"text": "there any update on the ongoing discussions regarding access um I'm not sure we we'll provide", "start": 3316.88, "end": 3324.799}, {"text": "an update with that February okay that'd be great thank you proceed", "start": 3324.799, "end": 3331.28}, {"text": "okay uh and then the traler urban core uh South Branch um so unsurprising uh", "start": 3331.28, "end": 3337}, {"text": "lawyers continue to talk to each other uh about some of these pieces although we are hoping to finalize the purchase", "start": 3337, "end": 3342.039}, {"text": "agreement um in January and from there we'll move on um to have a better understanding of what next steps are and", "start": 3342.039, "end": 3349.079}, {"text": "and a more uh robust report come to the board once once we have those those next steps in place would that be L J January", "start": 3349.079, "end": 3356.359}, {"text": "or H would that be lot exactly lot of January", "start": 3356.359, "end": 3361.68}, {"text": "yeah um just highlighting that we have launched a new storywalk so the memorial story walk uh launched um technically", "start": 3363.839, "end": 3371.64}, {"text": "late December but really in in in time for January 1 um we're very excited to add this this fourth", "start": 3371.64, "end": 3377.92}, {"text": "edition um I'm missing a slide yeah um I'm not sure where it went", "start": 3377.92, "end": 3385.599}, {"text": "anyway uh we also updated all four of the story walks uh with new stories um", "start": 3385.599, "end": 3391.72}, {"text": "so we do that quarterly every every season change um we update them with with books that are really themed to the", "start": 3391.72, "end": 3397.44}, {"text": "different seasons so if you've been to the story walks previously check out the new ones um that are in place uh for the", "start": 3397.44, "end": 3404.319}, {"text": "winter season how much do the actual book um plates cost so like when you do a change is it expensive um so the the", "start": 3404.319, "end": 3412.319}, {"text": "the most expensive piece is actually the holders set um in terms of every time we", "start": 3412.319, "end": 3417.599}, {"text": "change them do you know off hand how much that is we can we can get up you no and I", "start": 3417.599, "end": 3423.64}, {"text": "presumably you can reuse them at different locations well that and that's just it it's not it's not for brand new stories it's new stories to that", "start": 3423.64, "end": 3430.599}, {"text": "location excellent um and we do we do shift them around and introduce new ones and so there there is a consistent flow", "start": 3430.599, "end": 3437.2}, {"text": "um but we do reuse them and I I have done the story walk in Memorial part thank", "start": 3437.2, "end": 3442.96}, {"text": "you word five you know um so just uh given all the the um", "start": 3442.96, "end": 3450.079}, {"text": "interest in in in in the new Central project um we have launched a dedicated", "start": 3450.079, "end": 3455.68}, {"text": "mini website within our existing website uh to really highlight uh where the", "start": 3455.68, "end": 3461.079}, {"text": "project is um different updates and so um please feel free to to check that out", "start": 3461.079, "end": 3466.76}, {"text": "um you know we have about the central project just an oversight as well as when we're doing our different public engagements or different pieces they can", "start": 3466.76, "end": 3472.839}, {"text": "all be find that there um anything that's in there and of course our support the project in case people um", "start": 3472.839, "end": 3478.44}, {"text": "want to support it in in various different ways uh as part of that so um", "start": 3478.44, "end": 3483.64}, {"text": "we launched that um before Christmas um in uh so February uh the", "start": 3483.64, "end": 3491.68}, {"text": "last week of February I think February 26th um I think I have that date wrong last", "start": 3491.68, "end": 3499.079}, {"text": "week in February uh is freedom to Read Week here in here in Canada um and so we we did have the opportunity to host a um", "start": 3499.079, "end": 3507.4}, {"text": "Art Exhibit um by Kelly McCrae called Tower of band books um and it's a sculptural work um so we are bringing it", "start": 3507.4, "end": 3514.88}, {"text": "to Central Branch um uh it will it will arrive well we will launch it the idea", "start": 3514.88, "end": 3521.44}, {"text": "is to launch it in February as part of freedom to Read Week um but we will have it for approximately uh three months um", "start": 3521.44, "end": 3528.52}, {"text": "it was previously displayed in um uh Toronto at the Toronto Reference uh", "start": 3528.52, "end": 3535.4}, {"text": "Library um and will continue after us continue its uh GTA tour um but we're", "start": 3535.4, "end": 3541.48}, {"text": "really excited to to bring it in house and and have some really great conversations and be a bit proactive in", "start": 3541.48, "end": 3547.92}, {"text": "in our conversations around intellectual freedom and the important it is um to have these in in our", "start": 3547.92, "end": 3555.559}, {"text": "collection Soo curious are just books glued together or can someone bump into", "start": 3555.559, "end": 3560.799}, {"text": "them no um so that there is you can't really", "start": 3560.799, "end": 3566.64}, {"text": "it first um was part of uh a bigger", "start": 3566.64, "end": 3572.359}, {"text": "project I don't have it in here it um a big Toronto art project like every there's this annual um big art thing in", "start": 3572.359, "end": 3580.079}, {"text": "Toronto and this was created as part of that piece um and I guess somebody from Toronto Public Library saw it and said", "start": 3580.079, "end": 3585.799}, {"text": "hey this would be really fantastic to bring into public libraries um and so it's kind of made its way into there so", "start": 3585.799, "end": 3591.64}, {"text": "it is it is meant to be um stackable books uh uh and so there are stanions", "start": 3591.64, "end": 3597.92}, {"text": "around it so people can look into it and there are mirrors inside so people don't necessarily need to to touch it um", "start": 3597.92, "end": 3604.079}, {"text": "although my understanding is they are looking to adapt it a little bit because people keep borrowing the books um", "start": 3604.079, "end": 3609.48}, {"text": "because it's a library right so they just keep taking the books so they are looking at at ways that they can um put", "start": 3609.48, "end": 3614.72}, {"text": "them together but it's that easy to take apart and then transport um so that will be a new thing um for them to look at", "start": 3614.72, "end": 3621.119}, {"text": "for when it comes to us because it's art right you don't want someone to bump into it accidentally and then the whole", "start": 3621.119, "end": 3626.599}, {"text": "thing falls apart yeah yeah I don't it's a good question we should probably ask Toronto when they had it up but that", "start": 3626.599, "end": 3632.799}, {"text": "wasn't something that was flagged as a as a concern well it it could be dangerous if it falls on somebody and then you have more reasons to ban the", "start": 3632.799, "end": 3639}, {"text": "book different reasons where were these Books", "start": 3639, "end": 3645.039}, {"text": "banned where yeah Florida it's all the books I'm just", "start": 3645.039, "end": 3651.4}, {"text": "wondering I'm just wondering because I think I think every country probably has different Bann books or maybe all", "start": 3651.4, "end": 3658.119}, {"text": "countries don't does Canada have baned books yes do", "start": 3658.119, "end": 3663.28}, {"text": "um yes okay uh depending on what area you're you're looking at right so um", "start": 3663.28, "end": 3668.839}, {"text": "public libraries as far as I know have not uh ban a book School libraries um", "start": 3668.839, "end": 3675.4}, {"text": "have had stronger issues with that although um there was some recent legal cases where where or um I think they", "start": 3675.4, "end": 3681.28}, {"text": "went to BC was a great example where um a number of books uh were challenged by parents the library pulled them um", "start": 3681.28, "end": 3689.359}, {"text": "another group of parents ended up going to the BC Supreme Court and they overruled it and the books had to be put back you may recall this conversation we", "start": 3689.359, "end": 3695.72}, {"text": "had a few months ago because that particular book that was on display on the screens was that very book that was", "start": 3695.72, "end": 3701}, {"text": "uh uh investigated by the RCMP and later found by the superior Supreme Court as", "start": 3701, "end": 3706.559}, {"text": "being uh um legal yeah I just think it would confuse", "start": 3706.559, "end": 3712.76}, {"text": "some people if they look at the books and go that's banned it is but that's part of the conversation um I think you", "start": 3712.76, "end": 3718.52}, {"text": "know Green Eggs and Ham has been banned in in in the US and in multiple countries and I think that would that would really surprise a lot of people it", "start": 3718.52, "end": 3725.16}, {"text": "is you know Harry Potter's been banned um you know an of Green Gables you know it's it's it is", "start": 3725.16, "end": 3730.92}, {"text": "surprising um the things that that get banned and I think that prompts some", "start": 3730.92, "end": 3736.96}, {"text": "of the the conversation about the the risk that we run um with you know we're", "start": 3736.96, "end": 3742.039}, {"text": "going to we're going to ban this one but then it leads to this one and this one and this one and before you know it you", "start": 3742.039, "end": 3748.559}, {"text": "know you're different things excuse me green a and ham is banned in some jurisdiction absolutely I must have missed the page", "start": 3748.559, "end": 3755.039}, {"text": "it must been glued together as I read it to my kids for the last if I if I were we've actually had a request to have it", "start": 3755.039, "end": 3761.079}, {"text": "banned um which is why I know this uh because we did we did we did look at it", "start": 3761.079, "end": 3766.119}, {"text": "um it's it's Marxist if I remember correctly there's no Disney I thought it", "start": 3766.119, "end": 3772.68}, {"text": "was the fox in the box or something like that yeah uh Rebecca I was just wondering if because", "start": 3772.68, "end": 3779.88}, {"text": "it will spur like so much conversation how will you support that conversation like on social media or somebody within", "start": 3779.88, "end": 3786.96}, {"text": "like the branch yeah it'll be a definitely a multi-pronged piece I mean one of the benefits for us is Toronto's", "start": 3786.96, "end": 3793.24}, {"text": "already had it so they have a lot of um literature already in place that we are going to Rebrand um and put up that", "start": 3793.24, "end": 3800.24}, {"text": "really speaks to why intellectual freedom is important um it also allows us to really highlight uh the training", "start": 3800.24, "end": 3807.44}, {"text": "that we're about to to launch for staff um the Canadian Urban Library Council in partnership with the center from freedom", "start": 3807.44, "end": 3813.319}, {"text": "of expression develops um a module for that's available to to library staff throughout the country um and so we've", "start": 3813.319, "end": 3819.799}, {"text": "we've adapted that to to Oakville um and we'll be rolling that out for staff so it it is a really great time it's", "start": 3819.799, "end": 3825.599}, {"text": "freedom to read week you know we're training staff all intellectual fom let's have these conversations um I", "start": 3825.599, "end": 3830.64}, {"text": "think it's important for us to be a bit proactive in in getting why we do these", "start": 3830.64, "end": 3836}, {"text": "things into people's minds prior to having bands come forward um and then", "start": 3836, "end": 3841.799}, {"text": "having that I think it enables the convers because it really should be a conversation um around around some of", "start": 3841.799, "end": 3847.76}, {"text": "these aspects the Bible's in that book thing it's definitely been banned in some", "start": 3847.76, "end": 3853.799}, {"text": "places yeah banned in China I think yeah and the Churchill book it's the physics", "start": 3853.799, "end": 3858.88}, {"text": "one I was like the physics and sorry just to add to that is there anything we can do to support this", "start": 3858.88, "end": 3865.4}, {"text": "as well well like um I know I know we talked even when the uh Christmas card", "start": 3865.4, "end": 3871.44}, {"text": "came out about in or the newsletter I think including something from us but is just in general is there things we can", "start": 3871.44, "end": 3877.839}, {"text": "do to support these initiatives within the library like on our own I don't know social media or you", "start": 3877.839, "end": 3883.799}, {"text": "know whatever it is or we can help support like via yours like talk about why maybe we joined a board maybe", "start": 3883.799, "end": 3890.48}, {"text": "because of intellectual Freedom or something like that yeah no absolutely as as we kind of work through we're", "start": 3890.48, "end": 3896.039}, {"text": "looking to host um you know an artist night um to have the artist come in and have a whole conversation around it the", "start": 3896.039, "end": 3901.24}, {"text": "board will be invited it's always great to have you come and show your support it really shows um both the staff and", "start": 3901.24, "end": 3906.599}, {"text": "the public that it is a a for lack of a better term a unified front and there is a very much of support for for the role", "start": 3906.599, "end": 3912.24}, {"text": "that intellectual Freedom plays as as one of our um guiding pillars in the library it's always great when you guys", "start": 3912.24, "end": 3919.44}, {"text": "um you know share and forward our our social so if you're not following which", "start": 3919.44, "end": 3924.839}, {"text": "all of you should be um to to kind of pass those on to prompt those conversations well point we had a really", "start": 3924.839, "end": 3931.119}, {"text": "great uh it was poorly attended but we had a really great uh conversation I can't remember who the fellow was but uh", "start": 3931.119, "end": 3936.72}, {"text": "I led the conversation yeah it was James Turk was it okay it was it was a really really good conversation I don't know if it's it's recorded anywhere but it'd be", "start": 3936.72, "end": 3943.24}, {"text": "it'd be cool to put that back up again we we have it I'll have to track it down I'm not sure if it's up on our YouTube page or not it was at one point so it'", "start": 3943.24, "end": 3950.16}, {"text": "be a great one to put out to support this because some of his insights were really excellent and the conversation was fantastic", "start": 3950.16, "end": 3956.24}, {"text": "yeah he's the chair of the center for intellectual expression here in yeah sadly there was only like six people in the room but it was a good conversation", "start": 3956.24, "end": 3963.72}, {"text": "it's topical when it's topical yeah when there's controversy yeah and it's well we're about to reach a lot of", "start": 3963.72, "end": 3969.16}, {"text": "controversy next Monday yeah it's it's not a bad time for us to have these conversations", "start": 3969.16, "end": 3974.359}, {"text": "yeah okay um and then I mentioned it in the report but I wanted to share some", "start": 3974.359, "end": 3980.44}, {"text": "pictures about the the revitalizing of of the White Oaks men mezzanine um the", "start": 3980.44, "end": 3985.559}, {"text": "cust experience group is is really um taking some strong looks at their spaces about how um some small changes can", "start": 3985.559, "end": 3992.44}, {"text": "really Revitalize the space and how they're how they're used and the mezzanine at Oak at White Oaks is a really great example of that um so by", "start": 3992.44, "end": 3999.44}, {"text": "just by taking out that that back magazine shelf um and putting in study", "start": 3999.44, "end": 4004.72}, {"text": "carols it brings so much more light in um the use of that space has has had significant increases um and it we've", "start": 4004.72, "end": 4012.279}, {"text": "had a lot of great comments from the public about what a change um can do for a space so um we're looking to to kind", "start": 4012.279, "end": 4019.279}, {"text": "of take that mindset uh and apply it to different branches that's great did the", "start": 4019.279, "end": 4024.52}, {"text": "school board participate with that or is it just strictly us it that would just be us yeah AIS just um also kudos to the", "start": 4024.52, "end": 4031.72}, {"text": "the changes that were're at Woodside as well so similar to this I I been to two", "start": 4031.72, "end": 4037}, {"text": "of the book like the December and the January book club and just the way that space has", "start": 4037, "end": 4043.76}, {"text": "was made into very cozy everyone that's in the book club has talked about it so", "start": 4043.76, "end": 4049.359}, {"text": "so just some positive feedback there as well and then I guess the the order of the shelving was changed I think as well", "start": 4049.359, "end": 4057.079}, {"text": "yeah so looks good good thank you excellent uh yeah so that's it that's", "start": 4057.079, "end": 4064.72}, {"text": "all that's it okay any questions any more questions I should say can I get a motion to receive the report please", "start": 4064.72, "end": 4069.76}, {"text": "nothing from uh Ray no okay uh Meredith and uh Andrew all in favor that's", "start": 4069.76, "end": 4074.88}, {"text": "carried uh was I wrong okay good to oh I'm sorry", "start": 4074.88, "end": 4084.119}, {"text": "well you can do the adjournment okay that's even better um there are no confidential discussion items are there any matters", "start": 4084.119, "end": 4090.559}, {"text": "of new business to bring before the board this evening ever have a good", "start": 4090.559, "end": 4095.719}, {"text": "holiday okay all in favor good uh the next meeting will be held on Thursday", "start": 4095.719, "end": 4100.758}, {"text": "February 20th right here at Town Hall at 7 p.m. and uh now it's that time to adjourn", "start": 4100.759, "end": 4107.88}, {"text": "Bill oh and Ray Bill and Ray Bill and Ray will adjourn all in favor of adjournment that's carried or or you had", "start": 4107.88, "end": 4113.96}, {"text": "a new man of business or you just saying", "start": 4113.96, "end": 4119.199}, {"text": "goodbye bye Ray uh meeting is adjourned thank you everybody", "start": 4120.359, "end": 4126.6}]