High-Level Summary:

The Public Works Committee of Grimsby met on July 22nd, 2024, chaired by the Committee Chair, to discuss infrastructure maintenance, performance reporting, and a motion regarding large vehicles in the Grimsby Beach neighborhood. Key participants included Victoria Steel (town clerk), Councilor Course, Councilor Changui, Councilor DeVoi, and Ben Marado (Environmental Health and Safety Compliance Adviser).

Important Topics Discussed:

1. Agenda Approval and Previous Meeting Minutes:

   • The amended agenda was approved unanimously, and the minutes from the previous meeting held on May 27th, 2024, were received. Councilor Changui and Councilor DeVoi played significant roles in moving these resolutions forward.

2. Annual RQMS Infrastructure Review Report:

   • Ben Marado presented the annual RQMS infrastructure review report, stressing operational efficiency challenges due to outdated software, with a transition to a modern Computerized Maintenance Management System (CMMS) platform planned by 2026. He explained, "The challenges were mainly associated with the state of Legacy piece of software that is used."

3. Staffing and Data Accessibility Issues:

   • Member Smink raised concerns about the gap in reliable data for infrastructure reporting, impacting insurance claims. Ben Marado assured members that despite data accessibility issues, paper records were available for supporting claims. He emphasized, "We understand that the work is happening in the field; the work is getting done."

4. Notice of Motion on Large Vehicles:

   • Councilor Course introduced a motion to regulate large vehicles in the Grimsby Beach neighborhood, which was added to the agenda for future discussion. This indicated potential changes in local traffic and parking regulations.

Motions and Outcomes:

1. Approval of the Amended Agenda:

   • Outcome: Passed unanimously.
   • Mover: Councilor Changui.
   • Seconder: Member 8.

2. Receiving Previous Meeting Minutes (May 27, 2024):

   • Outcome: Passed unanimously.
   • Mover: Councilor DeVoi.
   • Seconder: Councilor How.

3. Annual RQMS Infrastructure Review Report Discussion:

   • Outcome: Discussion initiated.
   • Mover: Member Smink.
   • Seconder: Councilor How.

4. Notice of Motion Regarding Large Vehicles:

   • Outcome: Added to the agenda for future discussion.
   • Mover & Seconder: Not explicitly stated.

Follow-up Actions/Next Steps:

• Implementation of new CMMS and vehicle tracking software by 2026.
• Continued data collection throughout 2024 for improved reporting in 2025.
• Future discussions on the motion regarding large vehicles in the Grimsby Beach neighborhood.

Councillors Present:

• Councilor Course
• Councilor Changui
• Councilor DeVoi
• Councilor How
• Member Smink
• Member 8

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