Public Works Committee Meeting – January 28, 2026

• High-level summary: The committee approved the agenda and prior minutes, reviewed the Roads Quality Management System (RQMS) management review, and analyzed recommendations from the mock CBOR audit, with steps outlined to implement digital systems and onboarding improvements. No explicit public input opportunities were documented at this meeting, though questions and comments were welcomed.

Five Most Important Topics Discussed

1) Acknowledgment of Indigenous Land - The meeting opened with a formal acknowledgment of Grimby’s location on treaty land, recognizing First Nations, Métis, and Inuit contributions and history. - Quote: "The regional municipality of Niagara and Grimby stand with all Indigenous people past and present and promoting the wide stewardship of the lands on which we live."

2) Approval of Agenda and Previous Minutes - The committee approved the January 28, 2026 Public Works Committee agenda and the November 26, 2025 minutes, ensuring transparency and continuity. - Quote: "Resolve the agenda for January 28th, 2026 public works committee be approved. All in favor? That's carried."

3) Roads Quality Management System (RQMS) Management Review - The annual RQMS management review was discussed, including objectives, training, regulatory compliance, audits, and performance, affirming a strong framework. - Quote: "The RQMS management review is performed annually and involves comprehensive assessment of the system's performance and supports informed decision-making related to the ongoing management of the town's transportation-related operations and infrastructure."

4) Mock CBOR Audit Recommendations - Recommendations from the August 2025 mock CBOR audit were reviewed, emphasizing transitioning to digital tracking for service hours and improving onboarding/licensing verification. - Quote: "Some of the best practices were surrounding how we maybe onboard staff and how we verify licensing requirements as well as... moving to more of a digital system rather than paper-based."

5) Consultation Opportunities - The committee invited comments and questions on the RQMS report and audit recommendations, signaling openness to public input and collaborative decision-making. - Quote: "Thank you for your time. We're happy to receive comments or answer any questions."

File Numbers Discussed

• DPW2601: Roads Quality Management System Management Review (2025).

Opportunities for Public Input

• No explicit public consultation opportunities were detailed during this section. However, the committee’s openness to comments and questions suggests residents may provide input during future discussions or related consultations.

Motions: Passed, Rejected, or Deferred

1) Approval of Agenda - Title: Approval of the January 28, 2026 Public Works Committee Agenda - Outcome: Passed unanimously - Next Steps: Proceed with the agenda items

2) Approval of Previous Minutes - Title: Approval of the November 26, 2025 Public Works Committee Minutes - Outcome: Passed unanimously - Next Steps: Minutes officially received and filed

3) Discussion Report DPW2601 - Title: Roads Quality Management System Management Review - Outcome: Discussion held; no motion for approval or rejection noted - Next Steps: Implement recommendations from the mock CBOR audit, including transitioning to digital systems and refining onboarding processes

Councillors Present

• Chairperson
• Councillor Devoy
• Councillor Dvulli
• Councillor House
• Councillor Christi