High-level Summary - The council amended the Heritage Richmond Hill terms of reference to require 4-9 citizen members for the remainder of the 2022-2026 term, confirmed a bylaw for council proceedings, and adjourned the meeting unanimously. The meeting also emphasized transparency by sharing closed-session recommendations with the public.

Five Most Important Topics Discussed

1) Heritage Richmond Hill Terms of Reference Update - The council discussed and approved amending the terms of reference to require between four and nine citizen members for the remainder of the 2022-2026 term. - Quote: "Arising from close session that the terms of reference for the Heritage Richmond Hill be changed to require between four and nine citizen members for the remainder of the 2022 to 2026 term of council only." - Notes: No specific file or bylaw number provided in the summary; this is a change to the committee’s governance structure.

2) Voting Process and Unanimous Decisions - The Heritage Richmond Hill terms of reference amendment was carried unanimously, indicating full agreement among council members. - Quote: "All those in favor of this motion. Mr. Kirk, I'm happy to say this carried unanimously." - Notes: Demonstrates strong consensus on the amendment.

3) By-law Confirmation - A motion was introduced and passed to confirm the bylaw for the proceedings of the council meeting, formalizing the administrative process. - Quote: "I need a motion to have the bylaw confirmed for the proceedings of this council meeting." - Notes: This is a routine procedural step; no bylaw number is provided.

4) Adjournment of the Meeting - The meeting concluded with a motion for adjournment, which was moved by Councillor Tree and seconded by Councillor Shill, and it passed unanimously. - Quote: "Any member would care to move a motion or adjournment of this council. Councillor Tree again and Councillor Shill seconded." - Notes: Indicates proper closure of the meeting.

5) Transparency and Public Engagement - Mr. Kirk emphasized transparency by sharing the closed-session recommendation with the public, indicating an intention to keep residents informed. - Quote: "Through the chair for the benefit of the public and I will share my screen." - Notes: Highlights the council’s commitment to public accessibility of information.

Opportunities for Public Input - The summary notes no explicit opportunities for public input were announced during this portion of the meeting. However, the Heritage Richmond Hill term of reference amendment may create future opportunities for residents to apply for citizen member positions on the committee.

Motions and Outcomes 1) Motion: Amend Terms of Reference for Heritage Richmond Hill - Outcome: Passed unanimously. - Follow-up Actions: Update the terms of reference to reflect the 4-9 citizen member requirement for the 2022-2026 term.

2) Motion: Confirm Bylaw for Council Proceedings - Outcome: Passed unanimously. - Follow-up Actions: Formalize the decisions made during the meeting.

3) Motion: Adjournment of the Meeting - Outcome: Passed unanimously. - Follow-up Actions: None specified.

Councillors Present - Councillor Cis - Councillor Davidson - Councillor Tree - Councillor Shill

(Staff/other participants mentioned: Mr. Kirk; not listed as councillors.)