High-Level Summary:

The Planning and Development Council meeting of the town of Oakville on September 24th, 2024, presided over by Mayor Burton, was attended by key participants Councillors Longo, McNeice, O'Meara, Giddings, Elgar, and Haslett-Theall. Important discussions centered around consent items, heritage trust nominations, and official plan and zoning bylaw amendments.

Important Topics Discussed:

1. Consent Items: Councillor O'Meara initiated a motion to separate and move consent items 4.1 and 4.2 while approving the rest, which was clarified and passed without objection. This signifies smooth administrative proceedings and suggests non-controversial governance.

   • Mayor: "when you say separate, do you mean you want to speak about them or ask questions about them?"
   • Councillor O'Meara: No further questions. (Motion carried)

2. Ontario Heritage Trust Awards Nominee: The council passed a motion to endorse a nominee for the Ontario Heritage Trust Awards without objections. This reflects the town's commitment to heritage preservation and public recognition.

   • Councillor Giddings: Moved for the public announcement of the nominee's name at the due time. (Motion carried)

3. Oakville Heritage Advisory Committee Minutes: Councillor Elgar motioned to approve items 4.1 and 4.2 from the Oakville Heritage Advisory Committee's meeting minutes, a move that supports ongoing heritage advisory activities.

   • Councillor Elgar (Motion carried without objections)

4. Resolution into Closed Session: To discuss item 8.1 involving litigation and solicitor-client privilege issues, Councillor Haslett-Theall motioned for a transition into a closed session, which was managed without objections. This aligns with privacy and legal protocols.

   • Councillor Haslett-Theall (Motion carried)

5. Public Meeting - Official Plan and Zoning Bylaw Amendment (Garden Residence): The discussion concerning an official plan and zoning bylaw amendment for 10559 Garden Drive was postponed due to a notice error, ensuring due process and proper public notification.

   • Planning Director: "...there was an error when we had sent the notice, so therefore we can't hold the public meeting this evening." (Deferred)

Opportunities for Public Input:

• Residents had the opportunity to comment on official plan amendments and zoning bylaw amendments. Due to an error, the specific public meeting for 10559 Garden Drive was postponed and will be rescheduled, offering future chances for public input.

Motions Passed, Rejected, or Deferred:

1. Motion to Move Consent Items:

   • Title: Approval of all consent items with separation of items 4.1 and 4.2
   • Outcome: Passed

2. Motion to Endorse Ontario Heritage Trust Awards Nominee:

   • Title: Endorsement of nominee (name to be announced later)
   • Outcome: Passed

3. Motion to Approve Oakville Heritage Advisory Committee Minutes (Items 4.1 and 4.2):

   • Title: Approval of September 17th minutes
   • Outcome: Passed

4. Resolution into Closed Session:

   • Title: Transition to discuss confidential matters
   • Outcome: Passed

5. Official Plan and Zoning Bylaw Amendment (Garden Residence) (Postponed):

   • Title: Discussion on 10559 Garden Drive (File numbers: OPA 1674 47 and Z1 61747)
   • Outcome: Deferred

Follow-Up Actions or Next Steps:

• Rescheduling of the public meeting for the official plan and zoning bylaw amendment concerning 10559 Garden Drive.
• Public announcement of the Ontario Heritage Trust Awards nominee at a later date.

Councillors Present:

• Mayor Burton
• Councillor Longo
• Councillor McNeice
• Councillor O'Meara
• Councillor Giddings
• Councillor Elgar
• Councillor Haslett-Theall