High-Level Summary

The Planning and Development Council of Oakville convened on September 24th, 2024, chaired by Mayor Burton, with participation from Councillors Longo, McNeice, O'Meara, Chisholm, Duddeck, Gittings, Haslett-Theall, and the Planning Director. Core focuses included planning applications, council procedural matters, and heritage awards.

Key Topics Discussed

1. Consent Items Approval: Councillor O'Meara separated items 4.1 and 4.2 but swiftly moved the remainder, highlighting their non-controversial nature. These items included vital planning and administrative approvals significant for the town. Mayor Burton confirmed the consent items were moved without objection.

2. Closed Session for Item 8.1: The council resolved into a closed session to discuss item 8.1, which could involve litigation and solicitor-client privilege under Section 239(2) of the Municipal Act. This addresses possible legal and strategic issues affecting the municipality's operations and interests.

3. Ontario Heritage Trust Awards Nomination (Item 8.2): Councillor Gittings moved a public motion endorsing a confidential nominee for the Ontario Heritage Trust Awards. "The nominee's identity will remain confidential until an appropriate time," ensuring the privacy and integrity of the nomination process.

4. Deferred Public Meeting Report on Garden Residence Corporation (File Numbers OPA 16747 and ZED1 61747): This issue, initially listed as item 6.1, was postponed due to an error in public notice. The Planning Director clarified, "We had sent the notice, so therefore we can't hold the public meeting this evening." This topic involves significant changes to zoning laws that impact Garden Drive and will be revisited in the future.

5. Oakville Heritage Advisory Committee Minutes (Items 4.1 and 4.2): Recommendations from the September 7th meeting were approved, reinforcing the ongoing efforts in heritage planning. These amendments are crucial for maintaining and safeguarding Oakville's historical sites and structures.

Opportunities for Public Input

No new consultations were opened during this meeting. However, updated notices—particularly regarding the rescheduled public meeting for the Garden Residence Corporation—will provide opportunities for residents to participate in future discussions.

Motions Passed, Rejected, or Deferred

Passed Motions: 1. Consent Items (4.1 to 11): - Moved by Councillor O'Meara and carried without objection. 2. Ontario Heritage Trust Awards Nomination (8.2): - Moved by Councillor Gittings and carried without objection. 3. Oakville Heritage Advisory Committee Recommendations (Items 4.1 and 4.2): - Moved by Councillor Duddeck and carried without objection. 4. Closed Session Motion: - Moved by Councillor Haslett-Theall and carried without objection. 5. Report from Legal Department: - Moved by Councillor Duddeck, received without objection.

Deferred Motions: 1. Public Meeting Report (Item 6.1): - Deferred due to a public notice error; to be rescheduled.

Follow-Up Actions or Next Steps

• Reschedule Public Meeting for Garden Residence Corporation: Notices will be reissued by the Planning Director, and the item will return in a future council meeting.
• Public Announcement of Heritage Award Nominee: The nominee's name for the Ontario Heritage Trust Awards will be revealed at an appropriate time.